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Project Overview

Carve Your Path/ESMS the High School, College and Career Management System NM Public Education Department NM Higher Education Department NM Department of Workforce Solutions Presented to Department of Information Technology March 25, 2009. Project Overview. Introduction

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Project Overview

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  1. Carve Your Path/ESMStheHigh School, College and Career Management SystemNM Public Education DepartmentNM Higher Education DepartmentNM Department of Workforce SolutionsPresented to Department of Information TechnologyMarch 25, 2009

  2. Project Overview • Introduction • Carve Your Path/ESMS is the High School, College and Career Management System that will assist our students to excel and help them prepare for successful careers. • Objectives • The “One-Stop-Shop” user interface will be a convenient place for PED, HED & DWS programs and initiatives to converge in an online environment. • Provide Eleventh Grade High School Exit Examination and other High School Redesign assessments in an educational portfolio • Meet the requirements for consolidation and goals of the state IT Strategic Plan • Meet Governor Richardson’s “Making Schools Work: Preparing New Mexico’s Future” P-20 plan • Must be accessible to all current or prospective students and residents of New Mexico. • The ability to link to external websites and/or return pre-determined student support services and/or program information to the student. • On demand training related to the tools, features, and functionality for regional and state level users and administrators. • Collaborate with the Department of Workforce Solutions. • Identify and work with other New Mexico agencies as appropriate.

  3. Institutional/Financial Support DWS Current Status: • Website Active & Maintained HED - CYP Current Status: • Initiation Approved $127,000 PED - ESMS Current Status: • Initiation Approved $200,000 ESMS/CYP Planning Certification: $658,350 • ESMS Planning Budget: $300,000 • CYP Planning Budget: $358,350 ESMS/CYP Implementation Certification: $1,555,500 • ESMS Implementation Budget: $1,000,000 • CYP Implementation Budget: $555,500 ESMS/CYP • PED provides framework and operations • HED provide support, market research & training • DWS Provides updated career information • Sustainable into the future

  4. Initiation Phase Accomplishments • Phase Deliverables: • Combined PED & HED scope requirements. • Coordinated needs with existing DWS systems • Created Budget and ensured funding • Meeting requirements of federal grant • Addressed issues related to ESMS allocation • Illustrated strengths of SharePoint backbone • Ease of use • Sustainability of licensure, operations & content management • Agreed high-level cross-agency budget & schedule • Scope, Budget, Governance • Completed PMP and other management plans • Initiated IV&V discussions with Fox Systems

  5. Planning Phase Expectations • Phase Deliverables: • Define PED & HED scope requirements. • Implement agreements to access existing DWS system information • Budget and funding • Ensure requirements of federal grants & State allocations are addressed • SharePoint backbone • Ensure system meets needs of PED & HED • Ensure ease-of-use with DWS and other agency systems & data • Cross-agency agreements • Ensure budget and schedule issues are addressed • Memoranda of Understanding • PMP and other management plans • Maintain and amend management plans as required • IV&V • Contract with Fox Systems and initiate IV&V Services

  6. Project Timeline

  7. Proposed CYP-ESMS System Demo Health Warning: Developmental Box (Frankenstein) • Speed not per expectation • Reliability good, not great Assist visualizing what SharePoint can do • “out-of-the-box” applications • Will be improved on Accessible only to PED staff on Active Directory http://164.64.166.11/sites/nmped/home/default.aspx

  8. New Mexico PED Perspective Other Agency Perspective PED EUI Project CYP/ESMS Project PED EUI HED DWS School Districts PED District IT District Bureaus District Admin Schools PED IT PED Bureaus School IT School Admin Teachers Parents EUI/CYP/ESMS Project Architecture State-Wide Perspective

  9. IT Services Delivery Model – ITC Architecture Committee

  10. Project Governance / State Portal Vision

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