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ECSE Advising

ECSE Advising. 10 September 2003. From the CSE ABET Report. Program does not regularly and measurably advise students Percentage of students who see advisors is low Alumni evaluations of advisor value-added are extremely low.

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ECSE Advising

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  1. ECSE Advising 10 September 2003 Kenneth A. Connor

  2. From the CSE ABET Report • Program does not regularly and measurably advise students • Percentage of students who see advisors is low • Alumni evaluations of advisor value-added are extremely low. • Seniors report a 60% satisfaction rate with helpfulness or information provided by advisors Kenneth A. Connor

  3. From the CSE ABET Report • Program appears not to require advisors and students to meet at all. • Offers optional, large-group meetings as the alternative. • It has not been demonstrated that this approach meets student needs or that it permits the program to adequately determine its success in meeting program objectives. Kenneth A. Connor

  4. From the CSE ABET Report • Program does not appear to regularly and measurably monitor students. • CAPP form is sent to all students • It is not evident that assigned advisors monitor the CAPP • or that any faculty member monitors student progress using the CAPP or other methods to determine program success in meeting program objectives. Kenneth A. Connor

  5. From the CSE ABET Report • Program does not appear to have or enforce an understood, repeatable, enforceable policy for the validation of courses taken for credit elsewhere. • In preparation for the review, the EAC anticipates receiving evidence that planned changes to the advising process have been implemented. Kenneth A. Connor

  6. Background • Feedback received from surveys of graduates (selected from classes that are 2 and 6 years from graduation) and graduating seniors suggests strong dissatisfaction with academic advising in the EE and CSE programs. • Advising in general at Rensselaer has been under stress for some time since we have moved from paper to online registration. Kenneth A. Connor

  7. Background • Problems are recognized throughout the Institute. • Problems are more critical within ECSE and especially within the CSE program, because of our large student population and small faculty. Kenneth A. Connor

  8. Taskforce Report (Feb 03) • Expand resources to assist advisors • Improve training for all advisors • Add full-time advising staff to assist faculty and students in schools and departments with large numbers of students • Strengthen early warning systems for students at all levels Kenneth A. Connor

  9. Taskforce Report • Develop means for students to get answers to their career related questions • Require all students to meet with their advisors at least once each year • Continue development of online resources to aid both advisor and advisee Kenneth A. Connor

  10. HKN Survey • How satisfied with advising services 1.7/4 • Advisor knowledge 2.3/4 • Advisor’s effort in personalizing advice 1.6/4 • Discussed plans with advisor? • Grad school 20% • Employment 40% Kenneth A. Connor

  11. HKN Survey • Have you attended ECSE meetings on • Grad School 50% • Employment 50% • How often do you meet with your advisor? • 50% once a semester • 30% once a year • 20% never Kenneth A. Connor

  12. HKN Survey • Advisor meeting preference • Phone 0%, Email 20%, In person 80% • Is your advisor accessible? • 45% yes Kenneth A. Connor

  13. HKN Survey • Advice Preference • One-on-one meetings with advisor • Regular advising office hours staffed by ECSE advisors • Small group meetings with advisor • Extensive advising information (FAQ) provided on a Webpage • Talking to friends • Extensive advising information provided as a printed handout Kenneth A. Connor

  14. HKN Survey • Advice Preference (significantly less) • Regular office hours staffed by students and advisors • Small group meetings run by students • Catalog • Regular office hours staffed by students • Large group meetings run by several faculty advisors • Large group meetings run by advisor • Large group meetings run by students Kenneth A. Connor

  15. Online Advising Resources • Engineering School in RPI Catalog • Course Descriptions in Catalog • Advising and Learning Assistance Center • Academic information for ECSE (will be combined with Advising) • Advising information for ECSE • Senior Design information for ECSE Kenneth A. Connor

  16. From 2002-2003 Catalog Kenneth A. Connor

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  23. ECSE Advising • Academic Advisor (Faculty) • Meets with advisees once each year either in small groups or individually • During the junior year, before the spring advising and registration period, meets with advisees to plan remainder of undergraduate courses using the degree templates, available on the ECSE website. • Recommends to to ECSE Chair and Undergraduate Committee changes in advising system. • Approves two course concentrations and forwards new concentrations to Undergraduate Committee for posting. Kenneth A. Connor

  24. ECSE Advising • Academic Advisor (Staff) • Assists academic advisors with programmatic details • Maintains Undergraduate Handbook for students and resource materials for advisors. • Staffs Advising Office for 20 hours per week • Reviews all student records each term to identify potential problems with student course selection. Arranges meetings to remedy problems. • Provides readily available advice to students to supplement help from faculty advisor. • Recommends to ECSE Chair changes in job description and generally in advising system. Kenneth A. Connor

  25. ECSE Advising • Academic Advisor (Staff) • Performs preliminary and final degree clearance • After preliminary and final degree clearance for graduating seniors, informs students of their status. • Maintains survey instruments and analyzes data from an annual survey of undergraduates • Assesses data from graduate survey relating to advising • Reports on status of advising program annually to ECSE faculty • Co-op advising • All other advising tasks formerly done by Curriculum Chair. Kenneth A. Connor

  26. ECSE Advising • Undergraduate Committee • Develops and maintains assessment tools for the advising system with the assistance of the Undergraduate Advisor, Faculty Advisors and student groups (HKN and IEEE). • Analyzes assessment data and make recommendations based on the analysis • Develops changes in the advising system to be discussed and approved by the ECSE faculty. Kenneth A. Connor

  27. ECSE Advising • Student Responsibilities • Meet with advisor either in small groups or individually at least once each year • During the junior year, before the spring advising and registration period, meet with a faculty advisor to plan remainder of courses using the degree templates available on the ECSE website. • Provide feedback to HKN, the IEEE Student Branch, the ECSE Undergraduate Committee, the undergraduate advisor, faculty advisor or the ECSE Chair on the quality of advising and make recommendations for changes. Kenneth A. Connor

  28. Graduate Advising • Recommended to the Grad Committee • Require all graduate students to attend at least one seminar per month during the academic year. • Reduce the mandatory course requirements for the PhD, leaving this issue up to the advisor and student. • Differentiate the EE and CSE grad degrees, probably at the DQE Kenneth A. Connor

  29. New SoE Webpage Kenneth A. Connor

  30. Faculty Listing • New SoE Webpage • To Modify Your Info • http://www.eng.rpi.edu/soe_admin • username:ecse and password: ecse • click on "faculty" • click on your name • click on “edit” • click on “submit" Kenneth A. Connor

  31. New Faculty Ad • Please check the ECSE webpage under openings for our new faculty ad. • Encourage your friends and colleagues at other institutions to apply, since we are looking for candidates at all levels. Kenneth A. Connor

  32. One Page Research Summaries • All but two of the groups have now provided the one PowerPoint slide summary of their research. • These slides will be available online Kenneth A. Connor

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