Coordinator’s and Principal’s Guide to Measures of Academic Progress MAP

1. Coordinator’s and Principal’s Guide to Measures of Academic Progress MAP

2. Intended Accomplishments • Introductions • Scheduling and First Season Pilot • Distributing Logins and Passwords • Network Logins • Preparing the CRF • Managing Testing with TAA • NWEA Reports Site • End-of-Term Reports • Helping Teachers Use Their Data • Taking Action and Planning Ahead Handout — Agenda

3. Key to Pictures You’ll See = discussion item, small or whole group = key point, pay special attention to this! = refers to a tool for your use = something for you to think about

4. Documents to Keep Handy • Checklist for Success • Key Deadlines Tracking Form Handbook — Pages 4-11 Checklist for Success; Key Deadlines Tracking Form

5. Scheduling Suggestions • Plan well in advance • Pilot first season • Build in extra time for setup between classes • Keep window as close to two weeks as possible • Test one subject at a time • Use same subject order fall and spring • Use same class rotation fall and spring • Inform staff of testing window Handbook — Page 12 Scheduling Issues and Suggestions; Pages 22-23 Sample Schedules

6. First Season Pilot • Have all labs set up for testing • Bring in one or two classes to each lab • Success with these classes = valid tests • Two purposes: 1) Make sure everything is working and 2) Gives proctors a chance to practice • Make sure pilot date is included in testing window

7. Housekeeping • Decide who will upload each day • Decide what permissions to grant • Log uploads Handbook — Pages 24-25 Upload Log for Individual Schools; Upload Log for Central Location

8. Materials You Will Need to Prepare Your Class Roster File (CRF) • CRF Template • SPF Template • Preparing to Create Your CRF Document

9. How do you want your data?Do you want… • …multiple teachers to receive reports? • …to disaggregate by student demographic information? • …to disaggregate by program? (Use “Preparing a Successful CRF” in handbook) Handbook — Page 13 Preparing a Successful Class Roster File Handout – Lexington County, SC

10. Finding your existing data • What student management system does your district use? • What data currently exists in that system? • What data can be exported to Excel? • Export or not – must meet NWEA specifications

11. CRF Template Handbook — Page 26 Class Roster File Template; Page 28 CRF Completion Checklist Page 32 Sample CRF

12. Important Notes! • CRF must include one record per student for each teacher who will receive a report. • For student scores to be reported to multiple classes (i.e., content classes or special needs class), you must have multiple rows of data for each student. • Otherwise, your reports will be organized by grade rather than class or teacher.

13. Students in One Class(typical elementary setup) • All scores reported to only one teacher (i.e., the homeroom teacher) • only one row of data per student • In order for scores to be reported to other teachers (i.e., special program teachers) • multiple rows of data for each student

14. Students in Multiple Classes(typical secondary setup) • Scores reported to multiple classes require multiple rows of data for each student • Example: for reports to be produced for Math classes AND English classes, you will have two rows of data for every student

15. Top Tips for a Successful CRF • A unique ID # for each student • Do not recycle ID #’s • A unique ID # for each teacher Handbook — Page 14 Top 10 Steps to a Successful CRF Preparation

16. Top Tips for a Successful CRF • Submit one CRF • Submit all schools, all grades, all subjects on one tab on one spreadsheet • Do not modify the format of the CRF • Submit SPF with the CRF

17. Top Tips for a Successful CRF • Use the date format of MM/DD/YYYY (example: 10/15/1999 or 3/5/2002) • Critical for disaggregating data: • Class Name (Column M) • Class Period Name (Column N)

18. Preparing Your Class Roster File • The CRF directly impacts what your reports will look like • Layout of the CRF must follow template • Template can be downloaded from: • http://www.nwea.org • Select: <Support>, then <Document Library> • Then select:Creating your Class Roster File

19. NWEA Resources • http://www.nwea.org • Select: <Support >, then <Document Library>

20. NWEA Document Library

21. Where Components of the Class Roster File are Reflected in the Class Reports

22. Special Programs File (SPF) • Includes information to disaggregate reports by special programs (e.g., special ed., gifted and talented, ESL, etc.) • Separate file from CRF • Students in SPF MUST be in CRF • Optional file

23. Preparing Your Special Programs File • Layout of the SPF must be exactly like the template • A template can be downloaded from: • http://www.nwea.org • Select: <Support>, then <Document Library> • Select Document: Creating Your Special Programs File

24. Special Programs File (continued) • Columns A-E in the SPF must include the exact data for each student as it appears columns A,Q,R,S,T in the CRF. • District will receive Summary Data for each identified special program

25. SPF Template Handbook — Page 34 Special Programs File Template; Page 35 SPF Completion Checklist Page 36 Sample SPF

26. To Submit Your Files: • Once prepared, log in to https://reports.nwea.org • Click the upload roster link • Add your Class Roster File and Special Programs File then click “Start Upload” • After your file has been uploaded you will receive a File Upload Confirmation

27. Upload Roster

28. Upload Roster

29. For Questions Regarding CRF/SPF • Contact NWEA at 503-624-1951, ask for Tech Support • E-mail: techsupport@nwea.org • Hours: 4:00 AM to 5:00 PM PST (in busy months)

30. Distributing Reports Logins and Passwords • MAP Coordinator has access • Same user name and password for reports site and TAA • https://reports.nwea.org • Get teacher login information • Distribute to principals, principals distribute to teachers

31. Test Administration Application • Download test packages • Download student/district data • Add employees/assign permissions • View/modify employee security • Create building level login and passwords • Locate/move/add students • View/modify student profile • Upload test results

32. TAA Accessed thru IE 5.01 or higher at https://map.nwea.org/taa.hta Handout – Guide to Using Test Administration Application Handbook – Page 16-17 Assigning Permissions in TAA

33. Before testing can begin, you must download: 1. NWEA Agency Data 2. Student Data 3. Test Packages Tab 4 in Notebook – MAP System Setup Guide

34. Once the CRF is sent to NWEA , you may need to add new students as they come into your district. • Who will do this? (need to be trained and have permission) • Need unique ID numbers to assign

36. Downloading Tests • Make sure ONLY appropriate tests are downloaded to the appropriate schools • e.g.: Elementary schools should NOT receive any middle school or upper level tests • Too many errors occur when this does not happen!!!

37. Upload data to NWEA every day after testing!!!

38. MAP Reports • Teachers (Reports Web Site) : • Teacher, Student Progress, Class Roster, Students Not Tested • Instructional Resources (additional cost) • MAP Coordinator* : • Class (by RIT and/or Alpha), Achievement Status Growth, Student Progress, Alpha by Grade, School Summary, District Summary, Student Growth Summary, Student Growth District Summary • Leaders’ Edge (additional cost) • Principals* : • Class (by RIT and/or Alpha), Achievement Status Growth, Student Progress, Alpha by Grade, School Summary, Student Growth Summary *Complete reports available only at the end of testing window Handbook – Pages 17-18 MAP Reports

39. Sample Class Report (Final)

40. Percentile: grade level dependent (NWEA norm) NOTE: goal descriptors (HI,AV,LO) ARE grade dependent RIT: not grade level dependent

41. What are expected RIT and growth scores? NWEA Monitoring Growth Document typical

42. Monitoring Growth in Student Achievement Mathematics Achievement and Growth 250 Handout – Monitoring Growth in Student Achievement

43. RIT Block Growth Norms 11.3 5.4 Rit Block Growth Norm Charts - Handout

44. Other Resources • RIT Reference Chart • Directions for Accessing Teacher Level Reports • Understanding Teacher and Class Reports Handout – Web Resource List

45. Accessing MAP Reports Handout – Guide to Accessing Coordinator Level Reports

47. Test Term Progress

48. Declare Testing Complete

49. Order Reports

50. Order Reports