Local Interagency Planning Teams

1. Local Interagency Planning Teams Planning for Success August 12 1

2. Welcome On a sheet of scratch paper, complete the following statement: One benefit our community should receive from a successful Local Interagency Planning Team is� August 12 2

3. Icebreaker Look around the room at the characteristics posted on the wall. Choose one that best describes you and go stand by it. With others who selected that characteristic, discuss why you selected it and what types of things you do on your team that reflect that characteristic. August 12 3

4. Introductions Discuss benefits each person hopes for, and write a statement that best reflects your collective hopes. If we could achieve one benefit for our community, we would like� Choose a spokesperson. Spokesperson: Tell who is represented in your LIPT and tell your hoped-for benefit. August 12 4

5. Agenda Introduction and Overview System of Care Benefits of SOC Philosophy Team Application: Looking for Evidence Examining Our Core Beliefs Developing a Logic Model August 12 5

6. Agenda, cont. Nuts and Bolts: How to Achieve Your Goals LIPT Membership Case Planning Process Meeting Management Team Application: Case Planning Summary and Conclusions August 12 6

7. Goals Each team member will be able to describe why LIPTs are important, what they should accomplish, and what structures need to be put in place to maximize their potential. Each team will be able to set in place processes and structures that will facilitate the Local Interagency Planning Team�s ability to identify and secure services in the community to assist youth with severe emotional disturbance (SED) and/or addictive disease (AD) and their families. August 12 7

8. Housekeeping Phone calls Restrooms Breaks Lunch Punctuality August 12 8

9. Norms Listen with an open mind Work toward solutions Share ideas Respect confidentiality Represent the LIPT and community as a whole, not personal interests Think of what is best for youth and families August 12 9

10. System of Care Local Interagency Planning Teams August 12 10

11. SOC Core Values (3 C�s) The system of care should be: Child centered and family focused, with the needs of the child and family dictating the types and mix of services provided. Community based, with the focus of services as well as management and decision making responsibility resting at the community level. Culturally competent, with agencies, programs, and services that are responsive to the cultural, racial, and ethnic differences of the populations they serve. August 12 11

12. Is SOC an effective approach? August 12 12

13. SOC Outcomes: CAFAS August 12 13

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16. And in a Study From Maine� These Indicators Went Down Days in inpatient care� Cost of inpatient care Arrests Per-child cost of arrests Placements in juvenile detention and other secure facilities Suicide-related behaviors These Indicators Went Up Mental health improvements sustained School attendance School achievement August 12 16

17. The Maria Fenton Story Please think about how the ten principles might apply to their story. What would a system of care look like for Maria and the Fentons? August 12 17

18. Looking for Evidence Did the LIPT use each of the SOC principles? For each principle, look for evidence that it was followed/not followed. Choose a spokesperson to present a short summary of the community story. Choose a spokesperson to present your findings on the SOC principles. August 12 18

19. Team Discussion: SOC Principles What patterns do you see in your ratings? What do they mean? What can you do to resolve �I don�t know� items? (For example, is there data you should collect?) Do you believe in these principles? What can you do to build a consensus on shared beliefs? In which areas do we have the greatest gaps between beliefs and actions? What can you do to make sure your actions reflect your beliefs? August 12 19

20. Logic Models Snapshots of an organization or team Typically include: Mission and vision Short-term outcomes Long-term outcomes Conditions and assumptions Activities and services Inputs (resources) Help teams to define�and stay grounded in�what is important to them May take many forms August 12 20

21. Nuts and Bolts Local Interagency Planning Teams August 12 21

22. Teams, Teams, Teams August 12 22

23. Membership DFCS representative DJJ representative MHDDAD representative DOL Rehab. Services representative Public Health representative Local mental health service providers GNET/Local public schools representative Optional: Independent courts, Family Connection, Other community supports (mentoring, recreation, housing) Ad hoc required: Parents or parent advocates, when their child is discussed August 12 23

24. Parent Members Whenever possible, the parent (or advocate) should be present during the entire time their child is discussed. Keep parent involved at all times. If a parent is unable to make a meeting, reschedule at a time and place that is convenient for them. Avoid �no shows� by discussing issues such as transportation and child care ahead of time. If necessary, the parent/advocate can participate by phone. Include the parent in at least some of the follow-up meetings, especially during transition times. August 12 24

25. Organizing Structures Chair: One to two years Shared leadership Memorandum of agreement Results-based facilitator August 12 25

26. Case Management Criteria for youth to be served by the committee How often to review cases How to review cases Involving families August 12 26

27. �Record Keeping Central binder for all active cases Community Care Plan Safety Plan Crisis Plan Unified Release of Information Agendas and minutes related to that youth Retention: Case records: Three years after a case closes. Meeting agendas and minutes: Two years HIPAA compliant August 12 27

28. �Meeting Management Length of meetings Number of cases to discuss Agenda Minutes Process for case planning (Meeting Preparation p. 20 � Meeting Agenda p. 21 � 22) August 12 28

29. Case Planning Tools Community Care Plan Safety Plan Crisis Plan Unified Release of Information Confidentiality Agreement Agenda guidelines for case planning (Meeting Preparation p. 20 & Meeting Agenda p. 21 � 22) August 12 29

30. Derek�s Journey August 12 30

31. Maria�s Journey August 12 31 Determine roles for the LIPT meeting: Chair, presenting case manager, parent, recorder, agency and provider representatives Complete all preparation steps (p. 20) Conduct the meeting (p.21 - 22) Create crisis plan, safety plan, and community care plan Write minutes for Maria�s portion of the meeting

32. Thank you! Note: Add your name and contact information and any closing comments here. August 12 32