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THERE IS A WAY

THERE IS A WAY. - Organizing Self. “To become a ringmaster, you must realize that there’s a time and a place for everything. Successful time managers realize its all about DISCIPLINE”. T - Things To Do I - Identify priorities

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THERE IS A WAY

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  1. THERE IS A WAY - Organizing Self

  2. “To become a ringmaster, you must realize that there’s a time and a place for everything. Successful time managers realize its all about DISCIPLINE”

  3. T - Things To Do I - Identify priorities M - Make It Happen E - Evaluate

  4. Goals – A few questions • What is the goal? • Why am I doing this? • How & Why will I succeed? • What happens if I chose not to have a goal?

  5. “The difference between a Goal and a Dream is the written word” • A goal is the end result towards which time, energy and resources aredirected. • It should define the outcome and the purpose

  6. SMART Goals • S SPECIFIC • M MEASURABLE • A ATTAINABLE / ACHIEVABLE • R RELEVANT • T TIME BOUND

  7. Plan your work & Work your Plan • Break each goal down to specific tasks – with clear outcomes • Plan the execution of those tasks – with timetables • Gather the necessary resources • Execute the plan

  8. The 3 Important R’s • Review • Can be done daily/ monthly/quarterly • Self review (Use of metrics, To Do Lists) • Revaluate • Incorporate necessary changes & document • Reschedule • Agree upon date of next review and final dates for completion

  9. External Time Wasters • Interruption • Office Socializing • Too many unplanned meetings • Unscheduled Visitors • Unclear Goals • Poor work environment • Bureaucratic ways

  10. Internal Time Wasters • Procrastination • Lack of Planning • Lack of prioritizing • Slow reading • Indecision • Not being able to say “NO” • Physical & Mental exhaustion • Low self motivation • Messy Work place

  11. Let me do it tomorrow Procrastination Is “putting things off”

  12. Phases of Procrastination • Phase 1 : Thinking We can do it • Phase 2 : Anxiety • Phase 3 : Foreboding • Phase 4 : Guilt & Fear • Phase 5 : Frenetic Activity • Phase 6 : Uneasiness • Phase 7 : Secretiveness • Phase 8 : Superstition • Phase 9 : Hopelessness

  13. So, What are the ways to use our time ? Can we save money; as Time is Money!

  14. Checklist of some Time Savers & Have Fun! Write things down Prioritize your to do list Plan your week ( Broad List) Carry a notebook/ Organizer Learn to say ‘No’ Identify Bad Habits Continuously improve yourself Keep a Goal Journal Get enough Sleep Don’t be a perfectionist Utilize “Productive Procrastination” Ask Questions Apply the 80/20 rule Use your energy cycles Clean your desk , cupboards Learn to relax Learn to Speed read Find a Role Model

  15. Some Tools • Day Planners • Handheld PDA’s • PDA / Cell Phones • Handheld tape recorders • PIM Software • Tablet PC’s

  16. Using the TOOLS • Don’t be afraid of the learning curve • Be consistent - daily is daily, occasionally is not worth much. • One source works – multiple sources mean you never have the information you need when you need it. • Backup everything. An appointment lost, a contact lost, may mean work is a do-over, and who needs that.

  17. Some tips to increase Productivity & Concentration • Candle watching • Separate yourself from your environment • Set Goals • Avoid Stimulants • Eliminate distractions ahead of time • Develop an interest in your task • Practice the “5 More” rule

  18. LIST OUT ONLY THINGS THAT YOU WANT TO DO… TO CREATE THE DIFFERENCE !

  19. “Be . Be . Think . THERE IS ALWAYS A WAY!”

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