SAlonCentric “One Plan” Prepared by Russell Walz

1. SAlonCentric “One Plan”Prepared by Russell Walz

2. “ONE PLAN” • What is a one plan? • An emergency is any unplanned event that can cause death or significant injuries to staff, visitors or the public, or that can shut down business, disrupt operations, cause physical or environmental damage, or can threaten the locations financial standing or public image. • The Emergency Response Plan is put into effect whenever a crisis, man-made or natural disaster, disrupts operations, threatens life, creates major damage, and occurs within the workplace and its surrounding environment, etc. While it is likely that outside assistance would be available in most large-scale crisis/emergency situations affecting the site, the site must be prepared to carry out crisis response and short-term recovery operations on an independent basis. • Why is it important? To prevent loss of life and damage to the environment! • Statistics on tragedies??? • 5,071 Fatalities in the US work place in 2008 • 90 Billion Dollar Weather disasters from 1980 to 2009 • 21 fatalities in the US related to Tornados, 1,138 reported tornados in 2009. • Annual US average for flood fatalities 110 • 610 workplace homicides in 2006, 3rd leading workplace fatality.

3. Development- Planning Team • Form a productive seasoned “Team” to develop your “ONE PLAN”…. • Ensure you have a mix of different backgrounds to develop your “ONE PLAN”- (HR, Facility Maintenance, MGMT, Safety, First Responders).. • Assign tasks, maps, operational tactics to team members.. • Meet once a week with set goals! • Review your “ONE PLAN” Annually or directly after an event. • Practice your “ONE PLAN” • Its all about TEAM WORK !

4. Development- Appoint a “ONE PLAN” Coordinator!!! • Appoint your Emergency Coordinator to help develop your “One Plan”- • Qualifications to look for- • Seasoned Employee • A natural Leader… • Cares about the welfare of the property, employees and the environment. • Good communicator… • Willing to take charge!!! • Someone that performs well under stress… • This Person will be in-charge of an event, he or she must have the personality to lead in a stressful situation!

5. “ONE PLAN”- Who Does What?? • ONE Plan Coordinator- Reviews, assigns ONE PLAN tasks, Oversees Emergency Operations, Works with Emergency Services, facilitates training and Drills. • SHE- Coordinator- Ensures that all training is up to date for First Responders, employees, might be delegated tasks by ONE PLAN Coordinator.. • First Responders- Will work under the direction of the ONE PLAN coordinator and be assigned certain tasks in emergency situations. • HR- Provide daily rosters, be a direct link with corporate HR, will work with the staff post emergency. • Site Mgmt and Supervisors- Will have assigned duties during emergency situations, will work under the direction of the ONE PLAN coordinator • Employees- Must be trained in basic evacuation, exits, where to meet, how to exit the building based on various emergency types. Must be aware of hazardous material spill procedures. • Contractors- Contractors must be trained in basic evacuation, exits, where to meet, how to exit the building based on emergency types. Must be aware of hazardous material spill procedures. • Janitorial/Cleaning Staff- Must be trained in basic evacuation, exits, where to meet, how to exit the building based on emergency types. Must be aware of hazardous material spill procedures.

6. “ONE PLAN”- Sections The ONE PLAN is broken up into Six main sections which will be identified in the lower right hand corner of each slide. • Facility Identification • Discovery • Initial Response • Sustained Actions • Termination and Follow-up • Annexes

7. “ONE PLAN”- Table of Contents • Table of contents- • Provides a clear means to find and refer to different areas of the ONE PLAN easily, • Your Emergency Response Coordinator or ERC will assign various areas of responsibility to individuals and quick reference is important.

8. “ONE PLAN”- Distribution List • Distribution List • You don’t want too many copies floating around, you must keep an original “master” • Be very selective on the number of copies in your facility, all copes outside of the master should be clearly marked COPY! • Insure your main local emergency services and hospitals are familiar with your ONE PLAN!

9. “ONE PLAN”- Purpose and Scope • Purpose and Scope- • Outlines the implementation of the ONE PLAN, tells what the facility stores and how it operates, what activities take place. • What triggers the ONE PLAN.

10. “ONE PLAN- Facility ID Section- 1 • Facility ID is important for emergency services, EPA and other authorities which may respond during an event!

11. “ONE PLAN- Discovery Section- 2 • What is the protocol for the person who discovers a spill, fire, medical emergency • It is important to have chain of command that leads to the ERC or a designee to implement the ONE PLAN if needed! 29 CFR 1910.155(c)(26) defines "incipient stage fire" as a fire which is in the initial or beginning stage and which can controlled or extinguished by portable fire extinguishers, class II standpipe or small hose systems without the need for protective clothing or breathing apparatus.

12. “ONE PLAN”- Initial Response Section- 3 • Procedures for Internal Notification- • Procedures for Internal Notification-

13. “ONE PLAN”- Initial Response Section- 3 • Internal Response Team Notification (How, Who) • Emergency Response Contractor

14. “ONE PLAN”- Initial Response Section- 3 • Additional Contacts For External Notification- • Regulatory Affairs • RIO-1A • Corporate Office

15. “ONE PLAN”- Initial Response Section- 3 • To determine who to notify based on QTY Thresholds refer to your ONE PLAN!

16. “ONE PLAN”- Initial Response Section- 3 • Additional Areas of Initial Response • Establishment of a Management Response System • Performing Drills, Communicating with Local Authorities, Regular Walk Through of Facility. • During an emergency, the ERC will relinquish command once emergency authorities are on scene. • Preliminary Assessment of the Situation • Human health is #1 • Identify the character of the release (MSDS) (Labels) (HazWaste Log) • Levels or Amounts • Area of Damage • ERC recording event details

17. “ONE PLAN”- Initial Response Section- 3 • Medical Emergency • Determine extent of injury to determine if additional medical help is required! • Collect as much data on the injured person as possible to help emergency services • Power Outage • Safety of employees • Areas impacted, evacuation and shut down procedures • Contacting Power company • Severe Weather • Knowledge of approaching inclement weather conditions • Establish Protocol to handle weather all different weather events

18. “ONE PLAN”- Initial Response Section- 3 • Establishment of Objectives and Priorities • Goals and Tactical Planning (what needs to be done, how will it get done)! • Examples of tactical Planning- Rescue, Clean up, Restoring Power, Evacuation • Drills and Practice of tactical planning goals are a must! • Mitigating Actions • Now that goals and tactics are established a mitigating action for each event type must be outlined and trained ex fire, explosion, spill, shipping incident, power outage • Identification of Resources • What is needed to handle an event, Radios, fire extinguishers, flashlights, Spill Kits, PPE

19. “ONE PLAN”- Initial Response Section- 3 • Procedures for Implementation of Tactical Plan • Re assessing your situation, being aware of changing conditions, resources!! • Leadership, Accountability, Training and execution must all be factored into your implementation of tactics! • Tactical plans for Annex 5 (spills, fires, power outage, evacuation etc etc) • Mobilization of Resources • Emergency Response Team (ERT)- What are there roles??? • Monitors- Team members responsible for evacuating certain areas or zones! • Both Teams must stay in contact with the ERC for direction!

20. “ONE PLAN”- Sustained Actions Section- 4 • Most incidents wont escalate to above a minor stage! • Those that do progress into utilization of emergency services, command will be turned over upon arrival and briefing of situation. • ERC will be in continual communication with emergency services! • The ERC may utilize ERT personnel as long as they are not put in harms way! • All Media inquiries must be directed to Corporate HR! NO member of MGMT or staff is allowed to engage the media.

21. “ONE PLAN”- Termination and Follow Up Actions! Section- 5 • Once emergency services clear the area to be safe the ERT must do the following prior to start up of operations. • Waste is removed and cleaned up • All Safety equipment is restored to safe operating status. • Annex 6 Documentation must be addressed. • Reports must be completed in 15 days, reviewed by the director of Regulator Affairs, once approved sent to the Regional EPA office. • Review of Annex 5 and 6 (post incident critique) • Improvements or changes due to failures in the one plan and as part of the post critique must be documented in Annex 8.

22. “ONE PLAN”- Annexes Section- 6 • Required Annex’s

23. “ONE PLAN” Annex’s Section- 6

24. “ONE PLAN” Annex’s Section- 6

25. “ONE PLAN” Annexes Section- 6 • Training! • Who Does What? What is my Role in the ONE PLAN?? • Training is the key to survival!!! • Who is trained to do what for- Spills, Evacuation, Fire, Power Outage, Earthquake, Flood, Bomb Threat!

26. “ONE PLAN”- Annex’s Section- 6

27. ANNEXE 1 :Helpful Links to Stay Compliant and Up to Date with Local, State and Federal Guidelines! • http://www.osha.gov/ • http://www.epa.gov/ • http://www.nfpa.org/index.asp?cookie%5Ftest=1 • http://www.epa.gov/epawaste/inforesources/online/index.htm • http://www.redcross.org/ • http://train.nsc.org/ntc/newtcal01.aspx?utm_source=training&utm_medium=cpc&utm_campaign=training • http://www.whensecondscount.net/first.htm • http://www.nws.noaa.gov/ • http://www.osha.gov/SLTC/etools/evacuation/index.html • http://www.osha.gov/SLTC/emergencypreparedness/index.html • http://www.osha.gov/dts/osta/oshasoft/softfirex.html • http://www.google.com/search?sourceid=navclient&aq=s1&oq=RCRA%20Cont&ie=UTF-8&rlz=1T4GGLJ_enUS310US310&q=rcra+contingency+plan+requirements