Providing Updates to the State Agency

1. Providing Updates to the State Agency

2. Providing Updates I know I was supposed to do something?

3. So What’s an Update? • An Update is…… • ANY PROGRAM CHANGES • Hiring persons w/ CACFP responsibilities • Termination of persons w/ CACFP responsibilities • Changing location • Changing staffing responsibilities • Programming changes (ages enrolled, days/hours of operation, capacity) • Ceasing operations (temporarily or permanently) • Changing meal times or meals types • Change in vendor / FSMC • Change of contact information (email, telephone, etc.) • Field Trips • When: As the issue(s) occur or immediately thereafter • How: Call or Email your Program Specialist

4. Staff Turnover The Authorized Representative shall inform the State Agency when: • There is a change in staff who handle CACFP duties. Such as the….. • Director • Designee of Authorized Representative • CACFP Contact Person

5. Staff Training Authorized Representative is responsible for ensuring that all staff are adequately trained: • New Employees • Assigning New CACFP Duties • Annually • Staff turnover • As needed for compliance

6. Renewal Process • Renewal documents are due no later than August 30, 2013 • Utilize the checklist • Follow the directions • Only use the current FY2014 forms provided to you Late Submission + Missing Documents = Delayed Application Processing Which may mean late reimbursement payments

7. For Sponsors: Adding New Facilities What do I need to submit to the State Agency? - Site Information Form (SIF) – signed - Facility’s license or fire & health inspection (if at-risk facility) • Facility’s Certified Food Handler certificate • Pre-approval visit form • Facility agreement (if unaffiliated) - Updated excel spreadsheet with the new facility’s information Remember: Sponsoring organizations cannot start claiming meals served at centers until all of these documents are submitted!

8. QUESTIONS