The Third Year EEE/EIE B.Eng / M.Eng

1. The Third Year EEE/EIE B.Eng / M.Eng Information for students starting third year in 2019 Third year organiser EEE: Steve Wright EIE coordinator: David Thomas Industrial Placements: Esther Perea and Clare Drysdale

2. Welcome Back • Congratulations – if you are sitting here you made it through 2nd year! • If you haven’t yet done so, please register with college – registry sent instructions over the summer. • Any queries go to student hub, level 3, Sherfield or email registry.support@imperial.ac.uk

3. Please Use the EEE/EIE Award of Honours Document from the Dept. Website for the definitive source of this information http://www.imperial.ac.uk/electrical-engineering/study/current-students-course-handbook/assessment-ug-and-msc/

4. EEE timeline Mainly exam based Mainly coursework based

5. EIE : Combined EEE and DoC timeline 85% exam + 15% coursework (mostly) 85% exam + 15% coursework (mostly)

6. Summer term Start Easter break

7. Coursework – submission and feedback • Submit coursework in time. • Max 1 day late: capped at 40%, later: zero marks • It is much better to hand in something on time than hand in something slightly better, but late. • Coursework feedback within 10 working days, unless otherwise agreed. Contact Dr. S. Wright if feedback is not returned in time.

8. Coursework and Project Extensions • Must be requested ahead of the deadline • If less than 1 week – ‘self-certify’ • Request from lecturer andSenior Tutor • Only the Senior Tutor can approve them • Weekends and evenings https://herchristianhome.com/hate-getting-sick-heres-a-few-home-remedies-to-avoid-colds-and-flu-this-winter/

9. 3rd year – module choice • All modules are optional (conditions apply) • MEng(M): except 3 BS – automatic registration • How to choose? • Available modules • Your interests • Pre-requisites: a few 3rd and 4th year modules • Talk to tutor (course advice) • No modules with exam clashes • Modules with timetable clashes (maybe OK panopto, but might also clash in exam = not OK)

10. 3rd year – module choice • How many to choose? • See Award of Honours document for conditions • 7 modules for BEng (EEE & EIE) • 8 modules for MEng EEE (T&M) • 8 modules for MEng (EIE) • New: BEng can take an 8th module for ECTS only • Registration of modules • Do immediately and update regularly • Closes 4th week of term – then committed, can’t drop module • Horizon (late enrolment) and BPES registration closed.

11. 3rd year – module choice • Troubleshooting • Lina (education office) • Humanities and Language (Imperial Horizons) • languages@imperial.ac.uk • humanities@imperial.ac.uk

12. EIE : Subject Choices • Computing Dept courses are also registered on the DoCInternal Registration page found in CATE (cate.doc.ic.ac.uk) • From DoC’s point of view, you are a type of computing student • This is in addition to registration on the EE dept web • The EEE options page is the source of truth • There are multiple levels of registration in CATE • Register for group emails • Register to submit coursework • Register for credit (not available till later in term) Make sure you register for credit when prompted later in term • After week 4 you must complete modules you registered for • (DoC students can take an exam then drop it; you cannot)

13. EIE : Exam and timetable clashes • If module exams clash you cannot take both modules • DoC <-> DoC : clashes in teaching timetable = clashes in exam • EEE <-> EEE : none • DoC <-> EEE : none (will be dynamically avoided) • DoC exam timetable is scheduled once course options are known • Should know exam timetable mid-term • If module teaching clashes you can take both modules • (Subject to above restrictions on exams not clashing) • Panopto should be available in most venues (DoC and EEE) • We cross-optimised DoC vs EEE timetable • It’s about as good as we can get • What looks like a gap in the timetable usually isn’t • (Rooms, teacher availability, problems for DoC3, JMC3, MSc * 5)

14. EIE : Other notes • All DoC courses are 85% exam and 15% coursework • Except for the exceptions… attend the first lecture • We have synchronised CO3XX and EE3XX • If you see anything inconsistent, tell David Thomas • Inter-departmental database reconciliation is manual (!)

15. Tutorials & Programme Advice 1 – 2 termly meeting with tutor for: • Programme advice (next 2 weeks) • Reflection on your progress and career plans/placements (end term) • Spring term – to check progress You are always welcome to contact your tutor on other times. • To check your tutor’s name please go to the document called • ‘Tutorial Information Year 3’ on the dept web page • https://intranet.ee.ic.ac.uk/electricalengineering/intrnl/ProgrammeADV3.asp • Contact your tutor to arrange a meeting soon

16. Year Abroad Scheme • Students go abroad in their final year to one of the following: • ENST Paris (for students specializing in Communication),  • EcolePolytecnique, • KTH • KU Leuven,  • University of Rome "Tor Vergata“ • RWTH Aachen,  • ETH Zurich,  • TU Delft, • ParisTech. • University of California • National University of Singapore. • Information via the intranet and advice from Prof. Astolfi www3.imperial.ac.uk/people/a.astolfi/teaching/yearabroad • Final decision to go abroad is taken during the 3rd year • Students need to follow technical stream in 3rd year if in E&E Eng

17. Projects • BEng. • 3rd year project in Summer term • Dr. T. Clarke • MEng. • Group project with industry relevance, April - June • 6 month Industrial placement, April – September • Mrs. E. Perea & Mrs C. Drysdale

18. Timeline for Placements etc.

19. Industrial Placements • Contacts: • Clare Drysdale (Placements Manager) • Esther Perea (Module Leader) • Please see the web pages on the placement: • http://www.imperial.ac.uk/electrical-engineering/study/undergraduate/industrial-placement/ • Over the summer we have been talking to companies and soliciting projects. Many companies who sponsored students in the last cohort wish to take on students again this year • Some placements are already advertised on Jobslive and InPlace

20. Proposing your own placement • Look at the placements advertised on InPlace or Jobslive and/or talk to a company about suitable projects • If contacting a company pass them the link on the dept web pages: • http://www.imperial.ac.uk/electrical-engineering/study/undergraduate/industrial-placement/ • All administration of this scheme (including proposal submission is done through InPlace: https://www.inplace.imperial.ac.uk/ • It is your responsibility to obtain the employer details i.e. health and safety information and ensure that the employer understands the College Learning Policy relating to industrial placements. All this information is available on Blackboard. • Your placement should be approved (or not) within 14 days of submission.

21. Departmental help • Organises a placement fair • Runs CV workshops and placement advice – more info. to follow when timetabled. • Organises CV/Advice drop-in sessions for one to one 10 minute meetings with a Careers Adviser. These will be advertised soon.

22. The careers service • Sherfield Building (L.5), South Kensington Campus • Opening times: Mon – Fri 10:00 – 17:15 • +44 (0)20 7594 8024 • careers@imperial.ac.uk • Careers Consultant for EEE: Jess Popplewell • For consultations, events and job searches access JobsLive using your Imperial username and password: • www.imperial.ac.uk/careers/services/jobslive/

23. Scholarship schemes • Find out more on departmental screens (soon) • IET Power Academy –Dr. B. Chaudhuri, rm 1116 • UKESF –Ms. K. Hancox, rm 607

24. Diary dates

25. If you have a problem… • With the course: • Talk to the lecturer, personal tutor, year organiser, EIE course director, DUGS • Give constructive feedback through Year Reps (SSC) and SOLE • Personal issues: • Welfare Support and Advice available at College level • http://www3.imperial.ac.uk/students/welfareandadvice • Contact points in the department are: • Personal Tutor • Senior Tutor : Mrs E Perea – rm 614 – e.perea@imperial.ac.uk • Student Wellbeing Advisor: Ms Kelly Greenwood k.greenwood@imperial.ac.uk • Support for Women: Emma Rainbow– UG Office – e.rainbow@imperial.ac.uk • Disabilities Issues: Emma Rainbow– UG office – e.rainbow@imperial.ac.uk • ***Make sure you report Mitigating Circumstances to the Senior Tutor as they arise***

26. New mitigating circumstances procedure • Inform your Personal and Senior Tutor asap (beforecw deadline or exam) • Submit a claim within 5 days of MC event • Provide independent documentary evidence that MC: • a) were unforeseen • b) were out of your control and could not have been prevented • c) relate directly to the timing of the assessment affected • d) meet reqs relating to documentary evidence set out in policy https://www.wrike.com/blog/define-processes-for-your-team/

27. Acceptable evidence • Counselling– if you have started attending • Medical– if you are seen on the day of the illness • Chronic conditions – medical evidence required if there is a flare up that affects academic performance • Bereavement- order of service, statement from a religious leader or a media/police report • Financial and accommodation issues – case by case basis. Docs TBC Read the College info on-line

28. MC Board and outcomes • MC Board meets once per term • Possible outcomes: • Accept: Defer – allow later submission / point of assessment Allow Late – accept as if submitted on time • Reject: Student can submit additional evidence if there was a reason it could not be done at the time of the claim • Informed in writing • Late claims – only if compelling reasons

29. Have a good year • Have a great year!