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THE ANSWERS TO THE e textbooks :

THE ANSWERS TO THE e textbooks : “ FILL IN THE BLANK, T/F , & MATCHING end-of-chapter questions : are always found in the FOLLOWING week’s : Brightspace > WEEKLY FOLDER folder. Introduction to Project Management Week 10. BRAIN PATTERN EXERCISE. Click here. Planning Projects.

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THE ANSWERS TO THE e textbooks :

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  1. THE ANSWERS TO THE e textbooks: • “FILL IN THE BLANK, T/F, & MATCHINGend-of-chapter questions: • are always found in the FOLLOWING week’s: Brightspace > WEEKLY FOLDER folder

  2. Introduction to Project Management Week 10

  3. BRAIN PATTERN EXERCISE Click here

  4. Planning Projects “Planning is laying out the project groundwork to ENSURE your goals are met“

  5. Purpose of Planning Process • It answers: • How are we going to SOLVE the problem • What RESOURCES(MPTM-Money, People, Time, Material) are required • How much effort it requires • What are the DUE DATES

  6. Project Plans • Are Not a Microsoft Project File • They are documents that: • Define SCHEDULE • Define RESOURCES (MPTM) needed • Project DELIVERABLES

  7. Project Deliverables • Are MEASURABLE outcomes or specific items that must be PRODUCED to fulfill the outcomes of the project. • All deliverables must be described in enough detail so that they can be differentiated from related deliverables. For example: • A twin engine plane vs a single engine plane • A daily report vs a weekly report

  8. Project PLANNING Processes • Scope Planning • Specifies the IN-SCOPErequirements for the project and facilitates the creation of the WBS • Preparing a Work Breakdown Structure (WBS) • Specifies the breakdown of the project into TASKSand SUB TASKS • WBS does NOT have a sequenceof order, • NOT “TIME BASED” • CommunicationPlanning • Communication strategy with all project stakeholders

  9. DIFFERENT PLANNING STYLES • TOP-DOWNplanning develops a project by identifying the highest-level phases before breaking them into lower-level components. Works from general to specific. • MS PROJECT: SUMMARY TASKS, (Phases) then dividing them into sub tasks • BOTTOM-UPplanning develops a project by starting with lowest-level tasks before organizing them into higher-level phases or Summary tasks. Works from specific to general

  10. Project Planning Processes Cont. • Project SCHEDULE Development • Specifies the entirescheduleof the activities detailing the sequence of execution • RESOURCEPlanning • Specifies WHO will do the work • Any special equipment or skills required • “Project Schedule Development” & “Resource Planning” are items which have to be inputted into “MS Project 2016” • RISKPlanning • Charts the risks, • CONTINGENCY plans: having an ALTERNATIVEcourse of action planned once a risk surfaces • MITIGATION strategies: Minimizing risks ONCE THEY ARISE; a form of “DAMAGE CONTROL”

  11. RISK PLANNING i.e. “John’s Move” • In the INITIATION phase of John’s move, John considers the risk of events that could affect the whole project. • He identifies the following risks during the “Initiation” phase that might have a high impact and rates the likelihood of their happening from “low”to “high”. • His new employer might change his mind and take back the job offer after he’s given notice at his old job: Low. • The current tenants of his apartment might not move out in time for him to move in by the first day of work at the new job: Medium.

  12. RISK PLANNING i.e. “John’s Move” cont. • The movers might lose his furniture: Low. • The movers might be more than a week late delivering his furniture: Medium. • He might get in an accident driving from Chicago to Atlanta and miss starting his job: Low. • John considers how to “mitigate” each of the risks.

  13. RISK MITIGATION FOR “John’s Move”

  14. HERDING CATS Process, Tools, and People needed to increase the Probability of Project Success.

  15. SOBREITY TEST • ARMS AT SIDE 900, index fingers pointing to far walls • HEAD UP • EYES CLOSED • LIFT 1 LEG AND HOLD FOR 10 SECONDS • IF, you have to put your foot down, SIT DOWN

  16. Developing smart goals A goal without a plan is a “wish”!

  17. smart goals Video Watch this video on “Smart Goals”

  18. WEEK 03, SLIDE #34 (CORREC- TING STUDENT WORK) WHILE YOU ARE WORKING IN GROUPS (NEXT SLIDE)Open Up: 1. “FILE MANAGER” TO LESSON 01 HOMEWORK SO THAT I CAN VIEW THE 7 FILES YOU CREATED2. OPEN THE FOLLOWING FILE:VIEWTab > zoomgroup >ENTIRE PROJECT button

  19. Develop SMART Goals Workshop For the next few weeks, in class, you will be doing Group Activities related to your “CANADA"  specificCHARITY” -Select one of these charities. SAVE each week’s activity in one PowerPoint file In Week 14, you will be doing a “8 Minute presentation” of your Activities for the culminating contest Now, in GROUPS, develop S.M.A.R.T. goals for your “OTTAWA"  specific CHARITY”-Fundraiser” (This will become your 4th slide)

  20. Project requirement planning

  21. Project Requirements Requirements specify what the project deliverable should look like and what it should do. Divided into 6 basic categories:

  22. 1) Functional Project Requirements • Describe the characteristicsof what you want your deliverable to be. • Example: • System shall provide users with the ability to “select”whether or not to produce a hardcopy transaction receiptbefore completing a transaction.

  23. 2) Non-Functional Requirements • Describe criteria that can be judged • Describe restrictions to be placed on the deliverable • Example: • All displays shall be in white 14 pt. Arial text on black background.

  24. 3) Technical Requirements • Emerges from functional requirements • May include: • Hardware details • Telecommunicationprotocols

  25. 4) REGULATORY Requirements • Can be internal or external • Usually non-negotiable • Example: • All ATMs shall connect to “standard utility power sources within their civic jurisdiction”, and be supplied with uninterruptible power source approved by “said company”.

  26. 5) Business Requirements • Always from a management perspective • States “business rationale” for the project • Example: • By providing superior service to our retail customers, ABC Bank’s ATM network will allow us to increase associated service fee revenue by 10% annually on an ongoing basis, using a baseline of December 2011.

  27. 6) User Requirements • What users need to do with the system or product • Example: • The system shall complete a standard withdrawal from a personal account, from login to cash, in less than two minutes for a first time user. • “ENVELOPE EXERCISE”

  28. Cooperation/Problem solving • When do you think you understand, WHAT do you TUNE OUT? • Reinforces the concept of perspective and reducing complexity. • Encourages communication and listening skills.

  29. When do you think you understand, WHAT do you TUNE OUT? https://www.youtube.com/watch?v=-4EDhdAHrOg

  30. Work Breakdown Structure (WBS)

  31. Define WBS • PMI describes WBS as “a deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the project objectives and createrequired deliverables.” • In our words: • A structured method for defining the WORKof the project

  32. Sample WBS • WBS does NOT show the sequence • When creating, START with the goal and then break it down into smaller and smallerDELIVERABLES (MILESTONES) 1) DELIVERABLES • define WHATyou are going to do • Are NOUNS 2) ACTIVITIES • define HOWyou are going to accomplish it • Activities are VERBS Activity Activity Activity Activity Activity Activity

  33. WBS DIAGRAM 3

  34. Benefits of WBS • IdentifiesallWORKnecessary to meet the SCOPEof the project • Clarifies RESPONSIBILITIES • Forces detailed planning and DOCUMENTATION • Provides STRUCTURE for measuringSUCCESS • IDENTIFIES MILESTONES

  35. Milestones • Identifiable point that represents a requirement or completion of an important set of activities • Why use milestones? • Helps identify progress • Helps define “dependencies” • Provides visibility of major deliverable dates

  36. Milestones vs Tasks • Milestones are what management &/or clients really want to hear about • Milestones are the large outcome of MANY little tasks. • Not necessarily have a DATE • Tasks are activities that need to be completed in order to make the milestone happen. • NOUNS are the MILESTONES • VERBS are the TASKS

  37. WBS • Comes from • Past projects • Templates and documents of procedures • System tutorials • Brainstorming • Subject Matter Expert (SME)

  38. WBS Exercise • ACTIVITY: Create a WBS for a: • “CANADA"  specificCHARITY” -Select one of these charities. • 1 member/spokesmanwill write the WBS in a Word doc. on his/her laptop & distribute to other team members. • This WBS diagram, will become the WBS file in MS PROJECT • (This will NOT be a slide in the PRESENTATION—for REFERENCE PURPOSES) • REFER TO NEXT SLIDE

  39. WBS does not show the sequence • When creating, start with the goal and then break it down into smaller and smallerDELIVERABLES (MILESTONES) • Deliverables (Milestones) • define what you are going to do • Are Nouns 2) Activities • define how you are going to accomplish it • Activities are Verbs

  40. QUIZ TIMEWORD BANK for “Fill in the Blank”Questions in the: “14 Week Schedule”, 2ndcolumn

  41. WEEK 10 HYBRID Read Chapter 2 Complete ALLactivities required while reading Chapter 2 Complete the Matching questions for Chapter 2 Complete the Multiple Choice questions for Chapter 2 Bring to class next week Provide the answers in the order as they are presented in the book.

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