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SEWP Industry Day June 3, 2009

SEWP Industry Day June 3, 2009. Agenda. General Concepts Contract Overview / Fair Opportunity Tools Wrap-up. 5 Ways Industry Is Involved. Win a SEWP Prime Contract 8(a) Set-asides Place Products Under Existing Contracts Act as a “sales agent” Purchase from Existing Contracts. 3.

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SEWP Industry Day June 3, 2009

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  1. SEWP Industry DayJune 3, 2009

  2. Agenda • General Concepts • Contract Overview / Fair Opportunity • Tools • Wrap-up

  3. 5 Ways Industry Is Involved Win a SEWP Prime Contract 8(a) Set-asides Place Products Under Existing Contracts Act as a “sales agent” Purchase from Existing Contracts 3

  4. Win a SEWP Prime Contract SEWP IV contracts will end in April 2014 Although distant, get your ducks in a row early Work with SEWP IV Contract Holders Long, costly process Full & Open Competition Formal Source Evaluation Board (SEB) procedures Extensive requirements Strong competition No guarantees (winners and losers) Check NASA website for NASA Contract Opportunities NASA Acquisition Information Service (http://www.nasa.gov/about/business/index.html) 4

  5. Non-Competed 8(a) Set-Aside • Non-Competed 8(a) Set-aside Contracts • Primarily product based services • Complement Prime (competed) contracts • Limited to $3.5 million per contract • Current set set-asides have been selected • No plans to add to the list in the near-future • Set-Aside selection based upon: • Government recommendations • Company capabilities as they relate to SEWP scope • Geographic coverage 5

  6. “Manufacturer” of IT products / solutions Work with one or more Prime Vendors to request product addition Business case is negotiated between Prime and manufacturer A Prime Vendor must first request acceptance of manufacturer Check is made by SEWP to ensure products in scope After a manufacturer is accepted any Prime may add products from the manufacturer products added through Technology Refreshment process Authorized reseller information may be provided by manufacturer Place Products Under Existing Contracts 6

  7. Act as a Sales Agent Some Primes (OEMs) authorize resellers to be a sales agent for their SEWP contract Agent DOES NOT have a SEWP contract Orders remain between Gov’t agency and Prime Contract Holder Compensation agreement between Contract Holder and “sales agent” reseller CLIN Cost must not increase No fee can be charged 7

  8. Purchase from Existing Contracts Authorized Support Service Contractors may Utilize SEWP Contracts as Part of Their Government Contract Authorization Letter from Support Service Contractor’s CO (Contracting Officer) Authorization required on an individual support service contract basis Appropriate FAR 51 requirements must be met List of Authorized Support Service Contractors available on SEWP website 8

  9. SEWP Mission and Scope “ To serve up fresh technologyfor federal agencies” SEWP Scope = IT Product Solutions • All Types of IT and IT Related Products (Hardware, Software, Network Communications, Audio-Visual, Supporting Technology, Cost per copy) • Maintenance / Warranty / Product Training • Firm Fixed Price Product Based Services • Planning, Installation and Implementation Services – not limited • 10% Limit on Consulting Services in Support of Purchased Products • No more than 3 months in total length

  10. Types of Federal Contract Vehicles Government Wide Acquisition Contracts (GWACs) 4 OMB Authorized Executive Agents for IT Product/Service GWACs GSA, NIH, NASA EPA is authorized Executive Agent for IT Recycling Contracts Based on Clinger-Cohen Act Economy Act determination not required for GWACs Open to All Federal Agencies and Their Authorized Support Contractors Franchise Funds Provide Procurement Support Authorized by OMB Department of Interior, GSA MACs / IACs Rules / Authority / Agreements not always clear

  11. SEWP Program Processes • On-Line Contract Database of Record • All contract items reviewed for scope and pricing • Technology Refreshments within hours of requests • Processes for Oversight, Compliance and Monitoring • Extensive reporting and tracking • All Orders Reviewed • Continuous interaction with Contract Holders • SEWP Fair Opportunity Form – required for orders over $5 million • Electronic Processes for Efficiency and Accuracy • Goal is 1 Business Day Turn-around

  12. SEWP Surcharge • Program budget is self contained • NASA provides no direct SEWP funding • No SEWP funding is provided to NASA except for overhead costs Comparison to other major IT Contract fees: - GSA Schedules: 0.75% (built in) with no cap Fee may be either a separate line item or included in product pricing

  13. Agenda • General Concepts • Contract Overview / Fair Opportunity • Tools • Wrap-up

  14. SEWP by the Numbers

  15. Contract Holder Groups 4 Competed Groups • Group A: OEMs and Value Added Resellers (VARs) 9 Contract Holders • Group B: SDVOSB Set-asides VARs 6 Contract Holders • Group C: Small Business Set-asides VARs 12 Contract Holders • Group D: Non-Set-aside VARs 15 Contract Holders

  16. Fair Opportunity • Fair Opportunity MUST BE provided within a Group • Opportunity may be provided across multiple Groups • Fair Opportunity Applies to any Multi-award Order • FAR 16.505(b) • Process for Fair Opportunity (per FAR) is at CO’s Discretion • SEWP Web Tools Provide Assistance • To determine suggested sources you can use: • SEWP Manufacturer Lookup Tool • Product Verification Tool (part number) • For Fair Opportunity: • SEWP RFQ tool is the only RECOMMENDED method

  17. Group A Computer System OEMs and Value Added Resellers

  18. Group B: SDVOSB Set-Aside Service Disabled Veteran-Owned Small Business Value Added Resellers

  19. Group C: Small Business Set-Aside Value Added Resellers

  20. Group D: Full and Open Value Added Resellers

  21. Agenda • General Concepts • Contract Overview / Fair Opportunity • Tools • Wrap-up

  22. Thank You! V. 08/19/08

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