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Research Administrator’s Forum

Research Administrator’s Forum. School of Medicine January 2007 Presented by: Sponsored Projects Accounting. Topics . New NIH Salary Cap Rates (2007) Printing PARs Journals. Salary Cap 2007. Executive Level One salary set at $186,600 for FFY 2007

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Research Administrator’s Forum

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  1. Research Administrator’s Forum School of Medicine January 2007 Presented by: Sponsored Projects Accounting

  2. Topics • New NIH Salary Cap Rates (2007) • Printing PARs • Journals

  3. Salary Cap 2007 • Executive Level One salary set at $186,600 for FFY 2007 • FFY 2006 level was $183,500 (1.7% increase) • Interim guidance from NIH (1/4/07), see http://grants.nih.gov/grants/guide/notice-files/NOT-OD-07-033.html • Final notice will be issued when 2007 Appropriate is enacted.

  4. Printing PARs • PAR file would be generated for each department • Log into HRMS/FIS/RAS to access data and utilize existing security • PAR Coordinator prints out PARs locally • Would you consider this a good alternative to today’s process?

  5. Journals - Policy • Must be well documented • Must be signed by PI or his/her designee • Must be processed in a timely manner • Cannot shift overdrafts to other sponsored funds

  6. Policy, cont. • Full policy available at: http://aisweb.wustl.edu/spweb.nsf/pages/aapdflib_GenAccting/$file/AISystem_Journal.pdf • No changes to policy • SPA is shifting to a more consistent approach

  7. Well Documented • Fully explain how error occurred • Usually a couple sentences • Not four/five words • Certify correctness of new charge • Why and When?

  8. Documentation, cont. • Insufficient explanations will not be approved by SPA • “to correct an error” • “to transfer to correct project” • “to remove an overdraft”

  9. Signed by PI • PI should initiate/authorize all transactions on the project • Retain documents within dept • Document delegation to designee • Maintain proper FIS approval structure (internal controls)

  10. Timely • Must be processed within 90 days of when the error was discovered • Original transaction posted more than 120 days ago • Provide additional explanation about timing when outside of these periods • Why did it take so long to detect / adjust?

  11. Overdrafts • Cannot move expenses to another fund just because it has more available budget • Overdrafts should be transferred to a cost sharing account • Utilize Project Advance Fund for new projects

  12. Common Issues • Charge PO’s to department holding accountant • Charge P-Card transactions to default account • Charge pre-award costs to a department account until NGA is received

  13. Reporting Issues • Journals processed after FSR is filed • Submit revised FSR, timing issues • May effect carryover request/approval • May effect current NGA • Journals processed after final invoice is submitted • Prime grantee may challenge costs • Prime grantee may not reimburse costs

  14. Research Administrator’s Forum School of Medicine January 2007 Presented by: Sponsored Projects Accounting

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