Strategic Time Management: Balancing Priorities for Ultimate Success

2. Introduction • Name • Designation • Matriculation/Junior High School • Intermediate/High School • Graduation/Post Graduation • Hobbies • Special Mention • Max/Min ages of children

3. Ideology STM-MAP Strategic Time Management Strategic Visions Workshop Ultimate Purpose Purpose of the Vision Vision Balance Personal Organization Leadership Prioritization Azum (Determination)

4. Definition of Strategic Time Management Having a clear purpose and vision in life and effectively utilizing the time to realize the vision while maintaining a balance in all of life’s roles is termed as ‘Strategic Time Management’. -Suleman Ahmer 1-1

6. “Noise” Unwanted signals affecting the performance of a system

7. Time Management technical definition of the word “Important” Anything that takes us towards our ‘worthwhile goals’ is termed as ‘important’ and anything that takes us away from our ‘worthwhile goals’ or doesn’t take us towards our ‘worthwhile goals’ is called ‘not important’. 6-3

8. Time Management Technical Definition of the word “Worthwhile Goal” Anything that adds value to our life in this world or hereafter and we want to achieve it. 6-3

9. Time Management Technical Definition of the word “Urgent” Something which if not done now, definitely / most probably can’t be done later is called an urgent activity. 6-4

10. Value- Want GRID Grid Lines Want Doing Value Examples Gym 1 Tennis 2 Swimming 3 Worthwhile Goals-Grid Lines 1 & 2 Tahajjud 4 5 Speeding Music 6 Living with pollution 7 Over eating 8

11. IMPORTANCE LIKING

12. Important-Like GRID Worthwhile Goal: Book Reading Grid Lines Important Like Doing Examples 1 Going to Library Buying expensive books 2 3 Driving to Library Super Successful people spend their lives in Grid Lines 1 and 2 4 Looking for books Successful people spend their lives in Grid Lines 1,2,3 and 4 5 TV 6 Time with friends Unnecessary Time with Friends 7 Tearing up books 8

13. Since different people have different worthwhile goals, things that are important for one person may not be important to the other. • Liking / dislike has nothing to do with important • We should weigh if the same activity has both important and not important elements. If the important element is more than the not important element, call it ‘important’ or vice versa.

16. URGENT IMPORTANT

17. THE TIME QUADRANT SYSTEM Urgent Not Urgent Q 2 Q 1 Important Important Not Urgent Important Urgent Q 4 Q 3 Not Important Urgent Not Important Not Urgent Not Important

19. Urgent Not Urgent Important Q 1 Q 2 Not Important Q 3 Q 4

20. Handling Q3s Disturbance F I L T E R YOU

22. Q 1 Q 2 Link Between Q4 and Q1 Not Urgent Urgent Important Not Important Q 4 Q 3

23. Murphy’s Law If something can go wrong, It will.

24. A report is due on June 25th which will take 2 days to complete. June 25th Q1 Zone June 23rd Q1 June 22nd Q2 June 17th Q2 Q2 Zone June 12th Q2 June 09th Q2

25. June 25th Stress June 23rd June 22nd Eustress June 17th Disinterest (apathy) June 12th June 09th

26. Q2 zone “Low stress high quality zone” Q1 zone “High stress low quality zone”

27. Prefrontal Lobe Cortex

28. STRESS FEAR A threat of loss in future GRIEF A sad state of mind over the loss in past

29. Buffer “This is the margin of time incorporated into an activity which accounts for delays that can be anticipated.” 6-15

30. Marginal Q2 “A Q2 activity which has been initiated within the space of its buffer is called marginal Q2.” 6-15

31. Internal Q1s Q1 situations, which arise because: • We have ignored a Q2 activity. • We have delayed a Q2 activity. • We have not found a possible Q2 activity and done it. External Q1sare those Q1 situations, which are not internal Q1s.

32. The Gatekeeper of tasks:GK-Book 10-1

33. Concept You need to have the ability to remember and document each and every promise and commitment that you make.

34. Some possible entries • Telephone numbers and addresses with accompanying notes. • General reminders like buying a battery for your watch or changing the rear lamp of your car. • Reminders regarding appointments with people. • Picking up milk for your home.

35. Some possible entries • Grocery lists. • Expenses • Putting down how much you jogged the other day. • Jotting down the winning idea that came to you while you were stuck in the traffic jam. • An excellent proverb or a verse from poetry that you would like to refer to later.

37. Interaction of the GK Book with the To-Do Lists SCAN EVERY Master YEAR Daily Scheduler Current Year MONTH GK Book Current Month WEEK Current Week DAY Today

38. Compilation of the TODAY To-Do List Previous Day’s Today TL Current Week TL GK Book Today TL

39. Compilation of the Weekly To-Do List Previous Week’s TL Current Month’s TL GK Book Current Week’s TL

40. Compilation of the Monthly To-Do List Previous Month’s TL Current Year’s TL GK Book Current Month’s TL

41. Compilation of the Yearly To-Do List Previous Year’s TL Master TL GK Book Current Year’s TL

42. Concept You must have the capacity to remember a meeting and its duration that was set months in advance.

44. 27 28 29 30 31 01 May/June 26

45. May/June June 05 06 28 01 29 02 27 03 04 07 08 26 30 31

46. 27 28 29 30 31 01 May/June 26

47. 27 28 29 30 31 01 May/June 26 A1

48. 27 28 29 30 31 01 May/June 26 A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel A1 A1

49. 27 28 29 30 31 01 May/June 26 A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel A1

50. 27 28 29 30 31 01 May/June 26 A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel A1: Aslam Khan0300-1234567Budget Meeting, Karachi Sheraton Hotel A1 A1 11:40 11:40 2:20 2:20