Main Planning Conference 20 Feb 19

1. Main Planning Conference20 Feb 19

2. Agenda • 0930 - 0940 Welcome and Orientation- Director NBEMO Greg MacCallum • 0940 - 0950 Review Initial Planning Conference (IPC) • 0950 - 1010 Main Planning Conference (MPC), (Review Exercise Intent, Aim and Scope, Participants) • 1010 - 1040 Break • 1040 - 1120 Scenario (Exercise Conduct, Concept, Start Conditions, timeline, missing details) • 1120 – 1200 Master Event List/Inject Creation (How to draft an inject review) • 1200-1300 Lunch • 1300 - 1340 Review Draft Master Events List (MEL) (Switch to excel spreadsheet) • 1340 -1415 ExerciseProducts • 1415 -1425 Exercise Control (EXCON) • 1425 - 1435 After Action Review (AAR) • 1435 -1445 Reconfirm the Exercise Calendar • 1445 -1455 Final Planning Conference (FPC) details and deliverables • 1455-1510 Closing remarks- Director NBEMO Greg MacCallum

3. Public Safety, December 5, 2018 - Fredericton Province wide emergency preparedness exercise planned for June 2019 Planning has begun for the second province wide emergency preparedness exercise, scheduled for June 2019. From left: Wayne Tallon, director of the City of Fredericton’s Emergency Measures Organization; Danielle Charron, executive director of the Association of Municipal Administrators of New Brunswick; Henri Mallet, first vice-president of the Association francophone des municipalités du Nouveau-Brunswick; Greg MacCallum, director of the New Brunswick Emergency Measures Organization; Public Safety Minister Carl Urquhart; Stacey Cooling, New Brunswick Emergency Measures Organization chief of operations; Lt.-Cmdr. Pete Gallant, Joint Task Force Atlantic; Fredericton Mayor Mike O’Brien; and Alex Scholten, vice-president of the Union of Municipalities of New Brunswick. https://www2.gnb.ca/content/gnb/en/departments/emo/ebb.html

4. Objectives Possible/Probable scenario Began to draft inject(s) for what is required to meet your objectives and collaborate with other TA’s to help facilitate your injects Send injects triggers so that we can begin to populate, coordinate and amend the draft MEL; Confirm if more TA/Agencies will be coming into the fold; Confirm exercise dates within your organization(s). Exercise Design Process IPC Review

5. MPC Aim and Outputs Meeting Aim: The aim of the Ex BRUNSWICK BRAVO 19 (BB19) Main Planning Conference (MPC) is for all Trusted Agents (TAs) to clearly specify any concerns with the proposed Draft Master Event List (MEL), in order to ensure they are set up to achieve their organizational objectives which were captured during the IPC. Meeting Outputs: Solidify the Scenario Partners to clearly specify any concerns WRT achieving their objectives due to the proposed MEL structure; and Trusted Agents to write or assist in writing specific injects prior to the FPC.

6. Aim • Is a province wide exercise designed to allow those responsible for, and involved with, Emergency Management an opportunity to practice planned responses and other procedures. • This exercise will concentrate on simplicity and will not make inordinate demands on the participating communities.

7. Scope • The scope of the exercise, developed provincially in conjunction with JTFA, is designed to encourage maximum participation from all municipalities ,  LSD’s and First Nation Communities within the province, regardless of their level of preparedness. • The degree of participation is based on ability and desire. • This will be the second exercise/event in a program that will be used to enhance resiliency into the future. This Exercise will be a continuation of Exercise Brunswick Alpha. • The Provincial Emergency Operations Centre along  with the Regional Emergency Operation Centres will be activated for this exercise . 

8. Participants • The New Brunswick Emergency Measures Organization • The Canadian Armed Forces, through Joint Task Force Atlantic • Environment and Climate Change Canada • Regional Emergency Management Coordinators • Participating New Brunswick municipalities/communities/LSD’s • GNB partners and organizations including the PEAC (Provincial Emergency Action Committee) • NB Power (will produce all related outage maps) • Canadian Red Cross

9. Trusted Agents • The exercise design will include what is known as “Trusted Agents” who are not exercise players • TA’s are exercise controllers that represent participants during the building of the exercise. • TA’s are responsible for providing injects or exercise activities for the municipality they represent. • Due to possible numbers involved, REMC’s should coord for all their region’s participants • Municipal TA to; • REMC to; • JTFA, NBEMO (coord all injects).

10. Primary Training Audience • Who is the planned primary training audience (PTA)? Secondary training audience (STA)? Who will be the Trusted Agents (TA)? • PTA: Municipal EOC staffs, LSDs, LSMs, PEOC, REOCs/REMCs, PEAC (Provincial Emergency Action Committee) • STA: OGD/NGO participation, JTFA J7 and NBPLO and RLOs. • TA: JTFA Exercise design team, Some NBEMO HQ staff, Some REMCs, Municipal (1 per participating Municipality)

11. Scenario • Continuation from BRUNSWICK ALPHA • A progressive hurricane threat will be utilized to allow the scenario to unfold across the entire province. (ECCC is designing the exercise Weather) • Advanced weather reporting, simulated social media, and web based news reporting will add to the realism of the exercise.

12. Scenario background • The first week of May has set near record breaking rainfall amounts as two significant weather systems impacted the province. • Typically New Brunswick experiences 80 to 100mm of rain in May. As of May 10, some regions are already approaching their monthly normal rainfall amounts. Over northwest New Brunswick, unofficial rainfall amounts (due to thundershowers) of 100mm have been reported. • Along the Bay of Fundy; from Grand Manan to Shepody Bay, low atmospheric pressure experienced Tuesday evening 10 May (Grand Manan) to Wednesday morning 11 May (Shepody Bay) will contribute to elevated water levels. Several coastal communities will likely exceed stage 4 flooding. • Along the Bay of Chaleur and the Northumberland Strait, prolonged periods of moderate to strong east to northeast wind will contribute to elevated water levels. Several coastal communities will likely exceed stage 4 flooding late overnight Monday through Tuesday.

13. Scenario Warm Start • A major Hurricane passed over New Brunswick 21 May 2019, bringing heavy rain and wind across the province. • Due to its interaction with the easterly moving storm front wind speeds were greater than anticipated causing widespread power outages and road closures in all parts of the Province. At the peak approximately 140,000 NB Power customers were affected.It is expected that restoration will take longer than anticipated. • Widespread road closures have occurred due to fallen trees, washouts and localized flooding. • Power outages interrupted GNB Blackberry 10 services for a period of time. • Marysville, Brookside and Allison Blvd. data centres are on back-up power. • Many cell phone site outages have occurred due to loss of power. Bell Aliant is conducting recharging operations at sites without power and are bringing in external crews from neighboring jurisdictions. • Power outages at retail gas stations have affected access to fuel. • Some Critical infrastructure back-up power has come close to running out of fuel.

14. Scenario Warm Start actions already taken • PEAC committee briefed on current storm situation by Environment Canada Canadian Hurricane Centre • Coordination teleconference held with Regional Emergency Management • Critical Infrastructure impact assessment and mitigation coordinated by NB Security Directorate. • NB EMO issued Public Advisories. • DTI crews fully mobilized to address road closures. • Communications through NBEMO and NB Power will be aligned to get messaging out to the public. • Coordination with Bell Aliant to resolve emergency communication and cell phone outages. • Coordination of emergency fuel delivery in response to municipal request for support. • NB Power has 150 line crews on the ground plus 45 tree trimming crews. Possible additional resources. • Health preparing news release on food handling during power outage.

15. Scenario Timeline Exercise to occur from 8 am – 8 pm 22 May 2019 (actual date), 1.0 Day with warm start 17, and 21 May. Storm will hit the province directly mid day on the 21st during the warm start. When everyone arrives for work on the 22nd the storm will have hit 18 hours prior and the province will be dealing with the immediate after effects. X May 19 17 18 20 21 23 22 Scenario warm start, ECCC update, Social Media Scenario warm start, ECCC update, Social Media, Test Long Weekend Social media, ECCC only CPX, active participation 8-4 Hotwash 9-11 Internal debrief 4

16. Environment Canada Canadian Hurricane Centre Tropical Cyclone Information Issued 10:00AM ADT 21 May 2018 Environnement Canada Centre canadien de prévision des ouragans Information de cyclone tropical Émise: 10h00 HAA le 21 Mai 2018 May 22, Tues./mar. @ 22:00 BRAVO X X May 21, Tues./mar. @ 22:00 May 21, Tues./mar. @ 10:00 Actual position EXERCISE…EXERCISE…EXERCISE May 22, Wed./mer. @ 10:00 100 km/h 136 km/h 125 km/h 85 km/h

17. New Brunswick Hazard Risk Assessment (Produced May 21, 2019) Brief Summary Heavy downpours, strong wind and flooding are expected tonight through Wednesday morning as Hurricane Alpha approaches the region. Duration Worst conditions to last 10 to 14 hours. Areas to Monitor Onset Timing Northwest NB: This evening Northeast NB: This evening Southwest NB: Early this evening Southeast NB: This evening Heaviest rain Strong winds Storm Surge Impacts Similar storms in the past have caused: • Significant travel disruptions • Power outages • School closures • Significant flooding This page is an experimental summary page. Confidence level is subjective and refers to the overall confidence in the weather scenario based on its complexity and model performance. Low and moderate-confidence storms should be given a wider margin of error. The map highlights regions of higher probability of occurrence of certain hazards but these hazards could extend beyond the highlighted areas depicted on the map. Impacts are based on documented occurrences that have resulted from storms with similar extent and severity of hazards.

18. Nouveau-Brunswick; évaluation du risque de danger (produit le 21 Mai, 2019) Bref résumé Durée Les pires conditions de 10 à 14 heures. De fortes pluies torrentielles, de forts vents et des inondations sont attendus ce soir jusqu'à mercredi matin alors que l'ouragan Alphas’approche de la région. Régions à surveiller Début de l’événement Région nord-ouest: Ce soir Région nord-est: Ce soir Région sud-ouest: Tôt ce soir Région sud-est: Ce soir Pluie forte Onde de tempête Vents forts Impacts Des tempêtes similaires dans le passé ont causé: Des perturbations de voyage • Des pannes de courant • Fermeture des écoles • Inondations importantes Cette page est un sommaireexpérimental. Le niveau de confiance est subjectif et se réfère à la confiance globale dans le scénario météo en fonction de sa complexité et de sa performance. Les systèmes de confiance faible et modérée devraient avoir une marge d'erreur plus large. La carte met en évidence les régions de probabilité plus élevée d'apparition de certains dangers, mais ces dangers pourraient s'étendre au-delà des zones surlignées représentées sur la carte. Les impacts sont basés sur des occurrences documentées qui ont résulté d‘événement avec une étendue et une gravité similaires des dangers.

19. Further Scenario Development • The stage has been set. Products to date have been drafted as from everyone who communicated their objectives. We are still missing specific details do develop additional injects and support all municipalities and agencies. • Further ideas; • Train and rail issues at specific identified locations; • Specific areas of flooding, bridge integrity to focus on; • Specific power outages (residential and industry); • Communication disruption; • Reception center locations (notional); • Evacuation due to downed trees and extended power outages • Points to consider • Do you want to use the previous social media content from BRUNSWICK ALPHA as the warm start? Including the Chitchat and VNN articles and posts.

22. Inject Development Review Cont’d Inject (trigger) • Why do I need an inject? • Injects are normally required from all organizations IOT help achieve their objectives; • As the Subject Matter Expert for your organization it is you who ensures your organization is working to achieve its identified objectives; • You use the inject(s) to drive reaction/work which helps to meet your objective(s); • If your organization is not planning to deliver an inject it is crucial that you assist w/ the development of any inject(s) that you know it will be receiving.

23. MEL Inject Development Review • Key inject requirements: • Who – Who delivers it and who receives it. • What – What is going to initiate the response that will help you achieve your objective? I.e. How is it delivered; phone call, verbal, email, letter, white cell, etc… • When – When during the conduct of the ex does it need to take place. I.e. Where does it fit into the MEL? • Where – This is the location where the “what” is taking place during the ex. • Details – The details (scenario) of the inject that will drive those being exercised towards meeting your intended objective. • Why – Expected Action by Blue Player. I.e. the expected effect from the inject. • Deliver injects to the exercise planners so they can then be inserted into the Master Events List (MEL).

24. Inject Development Review Cont’d

25. Switch to Excel Sheet and review Draft MEL Master Event List Review (MEL)

26. Exercise Products • JTFA will create an Exercise Manual containing all info required to manage exercise (player handbook and TA handbook); • JTFA will create MEL (Master Events List) • JTFA will provide exercise social media and exercise news media; • ECCC has created the weather package for the exercise; and • NB Power will create outage maps for the exercise

27. Exercise Control (EXCON) • Do you, as TAs, understand what your responsibilities/roles will be during the conduct of the exercise? • As an EXCON player you will be overseeing how the exercise unfolds as it relates to your individual organization. This is why you are helping to build the MEL and develop the exercise. ***This is knowledge that is NOT to be made available for those being exercised*** • How do you plan on keeping your organization “on track” and moving forward? Are you prepared to do this? • You need to identify ahead of time where you will be exerting that key command and control over your personnel from? • Do you know what you have to do prior to the ex taking place to ensure you are set up for it?

28. After Action Review • The province, municipalities and LSD’s will self evaluate. • Important lessons learned should be shared • Post Exercise report to be completed by EMO NB

29. Test Day Test session so all participants will be able to log in and ensure they can access the social media. 17 May 2019 (Friday) From wherever you are located with internet access Invite wider audience (will not be limited to TA’s, also ex participants and interested members of departments/organizations involved with emergency response) If any issues this day will be set aside to deal with log in issues. Government IT should ensure the websites are not blocked and staff are allowed access.

30. Exercise Timelines Dec 18 Jan 19 Nov 18 Apr 19 Mar 19 Oct 18 Feb 19 May 19 MPC 13 (Alt) IPC 5 MPC 20 (TBC) FPC 24 (TBC) FPC 1 (Alt) IPC 16 (Alt) CPX 22-23 (TBC) CDC 31 Oct Group Hot wash 23 WB?? Final Products Define Objectives Develop Scenario Individual Develop Injects and build MEL

31. Prior to the FPC… • Ensure your organizations’ objectives are being achieved through the way the ex is unfolding based off of the proposed MEL structure • Ensure you understand what your responsibilities as EXCON will be on the day(s) of the ex. • Ensure you are getting everything ready for your individual organizations needs come the day of the ex. I.e. individual coordination. • Ensure you have the contact info for those persons you will need to get in touch with during the ex. • Contact the Ex Planners if you have any questions. • Further develop injects and submit prior to the FPC (NLT 29 March) to allow time to process and translate.

32. J7 Contact Info NBEMO Contact Info Pete Lussier Operations Officer Pete.lussier@gnb.ca Tel: 506-444-5270 Cell: 506-476-9405 Victor Burke Master Warrant Officer   J7 Exercise Coordinator Joint Task Force Atlantic Headquarters victor.burke@forces.gc.ca Tel.: 902-427-7839 Cell: 902 802-7284 Note: during office hours while I am in the office not reachable on cell Major David DesBarres J7 Joint Task Force Atlantic Headquarters David.DesBarres@forces.gc.ca Tel: 902-427-0325 Cell: 902-403-9487