FY11 (SEPTEMBER 2010) THIRD FRIDAY REPORT

1. FY11 (SEPTEMBER 2010) THIRD FRIDAY REPORT Due Electronically on Friday, September 17, 2010, by 4:30 P.M.

2. GETTING STARTED • Third Friday Report – Sept 2010 3rd Friday Staffing/Estimated Budget Adjustments Instructions • TEST - Third Friday Report – Sept 2010 3rd Friday Staffing/Estimated Budget Adjustments • ACTUAL - Third Friday Report – Sept 2010 3rd Friday Staffing/Estimated Budget Adjustments – Available 9/16/10 • Your School’s FY11 Budget IFAS Worksheets • IFAS Authorized Budget and Staffing Summary Report • Your School’s roster (eRoster) FTEs by Job Family (School Position Control Report – PeopleSoft) • eSIS Enrollment • FY11 Fall Contingency Plan for Third Friday

3. SECTION I • Estimate of Budget Adjustment Needed – Board Funds • Enter information in yellow-shaded cells only. • Other school data will automatically populate. • Choose school name (#1) • Enter weekend contact number (#5) • Choose Y/N training (#6, #7) • Enter eSIS Enrollment (#A1 columns 1 and 2)

4. SECTION II. A. • Board Funds – School-Funded Non-Site Allocated Positions

5. SECTION II. B. • Staffing Adjustments for School-Funded Special Services Staff • September 15/16 Communication • Will automatically populate beginning 9/16/10 • Diagnostic Teacher • Psychologist • Social Worker • Social Work Aide

6. SECTION II. C. • Board Funds Budget Variance Table • If “Net Variance” is negative, identify budgets and account codes in Section II.D. to resolve the negative variance.

7. SECTION II. D. • Board Funds Budget Variance Table • Make entries in this section only if “Net Variance” in Section II.C. is negative. • This section must show a zero or positive amount at the bottom of the page.

8. SECTION II. E. • Grants – School-Budgeted Grant Staffing Adjustments • Title I • P-5 • High School Supplement

9. SECTION II. F. • Other Board & Grant Staffing Adjustments • September 16 Communication • Will automatically populate beginning 9/16/10 • High Scope • ESL • Head Start • SAGE • Class Size Reduction/Grant Transitional

10. SECTION II. G. • September 15/16 Special Services Communication • Will automatically populate beginning 9/16/10 • Staffing Guidelines 2010-11 • FY11 School Special Education Service Profile

11. SUMMARY OF POSITION CHANGES – ALL FUNDING SOURCES Is this what you expected and intended?

12. SECTION III. A. • Certificated Personnel Changes Needed • Regular Education • Special Education

13. SECTION III. B. • Classified Personnel Changes Needed • Regular Education • Special Education

14. SECTION IV • ASC Position Changes

15. CERTIFICATED STAFFING Third Friday Adjustments for Teachers

16. CERTIFICATED TIMELINE • Thursday, September 23, 2010 • Vacancy list emailed to schools • Thursday, September 23, 2010 • Revisions faxed to Human Resources • Friday, September 24-Monday, September 27 • Teachers needing an assignment should use the District website Employee Self Service to select their assignment preferences. • Tuesday, September 28-Thursday, September 30 • Teachers assigned based on seniority and licensure • Thursday, September 30, 2010 • Last day for excessed teachers • Friday, October 1, 2010 (Banking Time Day) • Excessed teachers in new assignment or on day-to-day • Monday, October 4, 2010 • Vacancy lists posted every other Monday

17. TEACHERS • Ask for volunteers before involuntarily excessing THEN • Excess interns first • Excess permit teachers second • Excess fully-certified teachers third by district seniority

18. TEACHERS (continued) • Use excessed teachers letter. • Give Employee Self-Service Instructions to excessed and day-to-day teachers. • Excessed teachers must enter reassignment preferences by 11:59 PM on Monday, September 27, 2010.

19. CLASSIFIED STAFFING Third Friday Adjustments for Paraprofessionals, General Educational Assistants, HCA’s and Clerical Staff

20. CLASSIFIED TIMELINE • Thursday, September 23, 2010 (5:00 PM) • Vacancy list emailed to schools • Monday, September 27, 2010 (Noon) • Corrections faxed back to Classified Staffing • Monday, September 27, 2010 (5:00 PM) • Letters to staff affected by 3rd Friday adjustments will be faxed to the schools no later than 5:00 pm • Thursday, September 30, 2010 • Last day for excessed staff and reassignment assembly • Friday, October 1, 2010 (Banking Time Day) • Excessed staff in new assignment

21. EDUCATIONAL ASSISTANTS • Solicit volunteers before involuntarily excessing • Excess by seniority, including reductions in hours • Funding source does not impact excessing • Special educational Paraprofessionals must be staffed at 30 hours (.75 FTE) • Only exception to the above is foreign language fluency (Bilingual/ESL [Hmong]) Requirement

22. SECRETARIES • Solicit volunteers before involuntary excessing • Excess by seniority within title, including reductions in hours • “Head Secretary” and “Data Processing Secretary” are the same as School Secretary I

23. HCAs • HCA staffing level is determined by special services • Solicit volunteers before involuntarily excessing • Work assignment does not override seniority in excessing

24. DUE SEPTEMBER 17, 2010, BY 4:30 P.M. • Attach to one email and send to budget@milwaukee.k12.wi.us • Put school name and budget project code in “Subject” line of email (Example: Auer BDK) • Third Friday Report (Rename to identify. Example: Auer BDK Third Friday Report) • Positioned Employees List for Grants (if needed) – (Rename to identify. Example: Auer BDK Pos List)

25. ELECTRONIC STAFF ROSTER (eRoster) • “Electronic Approval” due Monday, October 4, 2010, by 4:30 P.M. • All red “Corrective Action Needed” resolved. • All bilingual and special education staff have bilingual or special education account code (Staff Acct in individual’s staff profile). • All High School Supplement (Project 613) staff have correct account code (Staff Acct in individual’s staff profile). • Enter comment in “Leader Comments” column and check “Action Taken” for all staff where you performed a “corrective action”.