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State of Kansas Statewide Financial Management System Pre-Implementation Project

This update provides information on the current activities of the Statewide Financial Management System Pre-Implementation Project, including the RFP status, agency visits and analysis report, KITO filing, and meetings with the vendor community.

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State of Kansas Statewide Financial Management System Pre-Implementation Project

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  1. State of Kansas Statewide Financial Management System Pre-Implementation Project Agency STARS Rapport Association February 7, 2008

  2. Update FMS Activities • RFP Status • Agency Visits and Analysis Report • KITO Filing • Meetings w/ Vendor Community – Software and Systems Integrators • Project Vision

  3. Currently Agreed-to FMS Project Scope • Current project scope includes functionality used by most agencies • Purchasing • Accounts payable • Cash management • General ledger including budget control • Grant and project accounting • Asset management including bar coding • Data warehouse and reporting

  4. Asset Mgmt Grants/ Projects/ Cost Cntrs A/P Agency 4’s Systems Cash Mgmt Purchasing A&R and Most Programmatic Agencies’ Have a Collection of Disparate Systems Asset Mgmt Asset Mgmt Receipting Revenue Receipting Revenue A/P A/P Agency 2’s Systems Agency 1’s Systems A/P Cash Mgmt Cash Mgmt Purchasing Purchasing Grants/ Projects/ Cost Cntrs Grants/ Projects/ Cost Cntrs Receipting Revenue Asset Mgmt STARS & Other Central Systems Purchasing Asset Mgmt Cash Mgmt A/P Agency 4’s Systems Cash Mgmt Purchasing

  5. FMS Will Consolidate Administrative Systems, Integrate Agency Business Functions and Interface w/ Programmatic Systems Agency 2 Agency 1 GL A/P Asset Mgmt Purchasing FMS Cash Mgmt Receipting Revenue Reporting Data Archiving Agency 3 Agency 4

  6. Discussion/Questions

  7. Analysis Summary of Agency Systems

  8. Summary of Agency Visits & Analysis • Twenty-three agencies surveyed – two visits per agency • Agencies selected based on size and interfaces to STARS • Met w/ representatives of the seven universities and validated interfaces • Most draft write-ups reviewed by agencies • Identified approximately 54 agency systems to be de-commissioned (accounting, purchasing, grant/project/contract management, asset management) • Identified 69 interfaces that will need to be modified or developed by agencies • Identified numerous central agency interfaces that will need to be modified or developed by Systems Integrator (Set-off, SHARP, BMS)

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