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Contractual & administrative matters: state of the art

Contractual & administrative matters: state of the art. 16th Technical Committee meeting Ljubljana. IWT - Belgium. 15-16 Sept. 2009. Contents. Amendment Reporting & Financial issues Planned activities & Next meetings. Amendment. Submission : 31 October 2008 Content:

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Contractual & administrative matters: state of the art

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  1. Contractual & administrative matters: state of the art 16th Technical Committee meeting Ljubljana IWT - Belgium 15-16 Sept. 2009

  2. Contents • Amendment • Reporting & Financial issues • Planned activities & Next meetings

  3. Amendment • Submission: 31 October 2008 • Content: • Transfer of rights & obligations: • Conselleria de Empressa, Universidad y Cienca (CEUC) to Conselleria de Industria, Commercia e Innovacion (CICI) • EUROBULEGOA to INNOBASQUE • Removal of 1 or more of the legalentitiesfrom the consortium • Withdrawal of SenterNovem

  4. Amendment • Content: • Extension of the Project with 18 months • New end date: 31 May 2010 • Modification of the reportingperiods: • P1: June 2005 – 30 Nov 2006 (18m) Done • P2: Dec 2006 – 30 Nov 2007 (12m) Done • P3: Dec 2007 – 31 May 2010 (30m) •  interim activityreporting (every 6m) • remains • 5. Modification of frequencyfinancialaudits • 1st audit covers P1 • 2nd audit cover P2 & P3

  5. Amendment • Modifications in DoW: • New budget reallocation • bilateraldiscussions in September/October • approvalby Steering Committee in October • (written procedure) • Additionalactivitiesduring the extra time Letter to the EC, 28 July 2009 " (Technopolis) (VDI-TZ) (IWT, FFG, Vinnova, KPI, VDI-TZ) (NKTH/KPI) "

  6. Amendment • State of the art: Approved and formally acknowledged in a letter dated 7/08/2009 • Chronology: • Demand for extra info in Nov (DONE) • Demand for extra info end Dec (DONE) • Integration of demand for (lower amount of) subcontracting from VINNOVA (DONE) • 23/07/2009: minor CPF issues (SOLVED) • What needs to be provided: • Adapted financial tables (OK) • Adapted list of participants (OK) • Legal documents for INNOBASQUE and,(OK) • Signed CPFs from EAS, MHEST, ITT, NURC UEFISCSU) (OK) • Description of subcontracting activities for VINNOVA, after negotiations with PO (OK)

  7. Amendment - DoW New project budget P3 (and total budget)

  8. Amendment - DoW Cost foreseen for associated partners

  9. Reporting: Internal financial report • Period (P3, S6 onwards): • December 07 – May 09 (- May 2010) • Next financial report: by 15 January 2010 (S6-S9) • Input: All, by 15 December 2009 • Action: IWT will circulate a template • Early call: Final reporting by 15 July 2010 • (P3, S6-S10) Input from partners by 15 June 2010

  10. Reporting: Interim financial report(new situation)

  11. Reporting: Global financial report(new situation P1-P3) Budget consumption (per partner)

  12. Financial issues • Pre-financing by EC: Not anymore • Last prefinancing to partners: October 08 • Next round of pre-financing: October 09 • Same Principle: • Partners that have spent 60% of the pre-financing already received, will receive the next pre-financing • (= always 80 % of the 6M following the period for which pre-financing was received) • But: the basis for calculations is the new budget distribution (see above). • Pre-financing P3, S8…. (1/12/2008 – 31/05/2009) in preparation

  13. Reporting: 9th activity report • Deadline submission: 15January 2010 • Period covered: S9 = 1/06/2009 – 30/11/2009 • Input: WP leaders, by 15 December 2009 ! • Action: IWT will circulate template (end of November) • (next: 3rd periodic reporting for S6-S10 = 1/12/2009 – end)

  14. Financial issues Additional point of attention: Payments / invoicingfor the Joint Studyon the internationalisation of CRCs (TP) In principle: invoiceswillbe sent after the full report is agreed = January 2010 (30 days til duepayment) Special cases, special wishes ? 14

  15. COMPERA: Next meetings Dates fixed so far: • TC: 25-26 November 2009, EUFISCSU, Bucharest Workshop 3 on monitoring and evaluation • SC: 21 January 2010, VINNOVA, Stockholm Back to back with "Global Links – Global Opportunities and Challenges", January 20th (VINNOVA) • Final Compera Meeting: 5 May 2010, FFG, Vienna Bach to Back with the "International COMET Conference on CRCs", 6-7 May 2010 (FFG) (+ preparatory meeting: Brussels, IWT, 11/03/2010) Other dates, if necessary, to be decided during this meeting

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