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EDOG

EDOG. Electronic Distribution of General Ledger Data. Why is EDOG important?. Keep track of spending Cross-check records Look for anomalies Set budgets for events, etc. EDOG (Electronic Distribution of General Ledger Data). Go to: https://finance.vanderbilt.edu/ebiz /

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EDOG

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  1. EDOG Electronic Distribution of General Ledger Data

  2. Why is EDOG important? • Keep track of spending • Cross-check records • Look for anomalies • Set budgets for events, etc.

  3. EDOG(Electronic Distribution of General Ledger Data) • Go to: https://finance.vanderbilt.edu/ebiz/ • Click on the eDog link • Log in with your VUnet id and password

  4. EDOG Homepage

  5. Monthly Accounting Reports • Select your organization from the “Low-Level Center” box • Choose the fiscal year you want to view from the dropdown menu • Choose the month (“report period”) you want to view • Choose MD90B Center Fund Balance Report from the “Available Reports” box • Click Submit

  6. Monthly Accounting Report

  7. Monthly Accounting Report • In your monthly accounting report, there are two lines you will find helpful—TOTAL FUND BALANCE and STUDENT FEES. • The Total Fund Balance is how much money you organization had in its account at the end of that particular reporting period. • Student Fees is your AcFee money.

  8. Monthly Accounting Report

  9. Detailed Transaction Data • How to access Detailed Transaction Data: • Select your organization from the “Low-Level Center” box • Choose the fiscal year you want to view from the dropdown menu • Choose the month or months (“report period”) you want to view • Select “Download to Excel” under “View or Download” • Select which columns you want to include in your report • Suggested columns to keep: Center #, Account #, Account Name, Effective Date, Posted Journal Amount, Journal ID, Trans Description, Expanded Trans Descr, and Journal Source • Click submit

  10. Detailed Transaction Data

  11. Detailed Transaction Data • Once in excel, the information must be pared down • Sort the data by “Account Number” • Delete all rows with account numbers that begin with 1, 2, 3, or 9 • (They are not relevant for your purposes, they just track movement of funds in the Vanderbilt system)

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