INS AND OUTS

1. POWERPOINT INS AND OUTS

2. OUTLINE • It all Begins Here: Create, Name, Save • Organizing the content: Opening Files, Adding a Background, Text in Your Presentation, Adding the Art, Ordering the Slides • Making it Look Good: Moving from Slide to Slide, Movement within a Slide, On with the Show

3. CREATE • Double click on the PowerPoint icon • Choose a blank presentation • You now have a variety of slide layouts..choose one..you can change it later • You have created the beginnings of your PowerPoint presentation

4. Name and Save the Work • You can save your work to a floppy or the hard drive..most presentations will be larger than what a floppy can hold. • When saving for the first time go to File and choose Save As. Under File name type in the name of your presentation (this helps you to find it later). • In the Save In box press the down arrow to locate where you’d like the file to be saved. • Click on Save • When saving the file in the future click the disk (save) icon.

5. Opening Files • Choose the PowerPoint icon. • Click on open an existing presentation (this should already be highlighted) and OK. • Select the location where you saved the file (a drive, c drive-my documents etc.) • Choose the file name and Open.

6. Add a Background • You can add color and design to your slides by adding a background. • Use the tool bar or the menu bar. • On the menu bar choose Format and apply design. • Preview a presentation design by clicking once. • Double click on the desired design. • This design layout will be automatically assigned to all of your slides. • Saving a design with a .wmf extension will allow you to import it as an object thereby allowing you to use different backgrounds on your slides.

7. Text in your Presentation • Text can be formatted in many ways..you can use the toolbars or Format on the menu bar. • Change your bullets via Format on the menu bar. • Change your paragraphs via the toolbar. • Change your text style and color via the toolbar or menu bar (Format).

8. Adding the Art • Again there is more than one way to add pictures to your slides - toolbar or menu. • On the menu bar choose Insert and picture, from the toolbar choose the picture icon. • Choose clipart to choose pictures from the powerpoint catalog or from file if you are using a disk or network source. • Click and drag your selected picture to the desired location. • Resize by dragging the corner squares.

9. Ordering the Slides • Want to add a new slide but worried about the order….don’t. • You can order slides after creation or place a new slide between already completed slides. • Look for the icon at the bottom that shows squares in a 2x2 table..click on the icon. • You can now move your slides by dragging and dropping. • Create a new slide between old slides by placing the cursor after the old slide and choosing Insert from the menu bar and new slide. • If you make a mistake use Edit and undo.

10. Moving from Slide to Slide • The change what occurs when you move from slide to slide is called transition. • Slide transitions can be applied to individual slides at the slide level or to individual slides and groups of slides at the all slides level. • Againlook for the icon at the bottom that shows squares in a 2x2 table..click on the icon. • From the toolbar click on the icon just to the left of the no transitions box. This will bring up a box that lets you choose the transition effect….experiment!

11. Movement within a Slide • Add animation to your text and pictures and they will fly across the screen. • From the menu bar choose Slide Show custom animation, from the toolbar choose the animation icon. • Choose the Timing Option • For the animation options to appear you must highlight the desired text or art and then click animate. • Once you have clicked animate it will appear in the animation order box..you can change the order by highlighting and dragging. • Choose whether the animation will occur on a mouse click or automatically (set # of Seconds).

12. Movement within a Slide • Choose the Effects Option • Here you will determine what will happen when the text comes into your screen and the sound that will be heard when this occurs. • Choose the entry animation (fly from left etc.) and sound (clapping etc.). • For text choose, all at once (paragraph), word, or letter for the way you want the text to come in. • For all text to appear at once remove the check from the Grouped by __ level paragraph.

13. On with the Show • The running of the show can be as complicated or as simple as you wish it to be. • From the menu bar choose Slide Show, set up show. • Here you can choose a variety of running options: • have it presented by a speaker or browsed by an individual. • play it once or loop it continuously • run with or without the animation • show specific slides rather than all • run without the preset timings • To run the show use Slide Show, view show, from the menu bar or choose the old style camera at the bottom of the screen.