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Library Collection Statistics Using Sirsi Reports . Kathleen Hughes Montclair State University June 2008. Brief Intro. Montclair State. Medium sized academic library Migrated to Sirsi Unicorn July 2003 Began using supplied reports to compile Collection Statistics with FY2005 report.
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Library Collection Statistics Using Sirsi Reports Kathleen Hughes Montclair State University June 2008
Montclair State • Medium sized academic library • Migrated to Sirsi Unicorn July 2003 • Began using supplied reports to compile Collection Statistics with FY2005 report
Points to Consider • Which figures are required? • What to replicate from current report? • Database figures reliable? • Reports available?
Uses of Collection Statistics • Reports for Publication • HEGIS report • ALA • Barron
Uses of Collection Statistics (cont’d) • Reports for Accrediting Agencies • Middle States • AASCB, NCATE, etc. • Individual departmental accreditations
Uses of Collection Statistics (cont’d) • Internal Library Use • Space allocation needs: shelving, storage units • Human resources planning • Bragging Rights
MSU’s Report • Format based on HEGIS report categories • Compiled annually at the end of the fiscal year
MSU’s Report (cont’d) • Statistics collected by various Library departments & forwarded to Head Cataloger for compilation • Cataloging • Government Documents • Multimedia • Periodicals
Statistics collected by the Cataloging Dept. • Number of Titles Cataloged/Withdrawn • By Format • Books, type of media material, e-books, web sites • By Location • Ref & Circ books, Media, Government Documents • By LC Class • For Reference and circulating books only • Number of books & pieces of media that pass through the Dept.
Manual Data Collection • Titles & physical pieces counted at point of cataloging/withdrawal • Information categorized: • Books: • Reference or Circulating book • W/in Circ Collection, by LC classification • Media & Government Documents: • Format
Manual Data Collection (cont’d) • Physical number of books counted as a title, an additional volume or additional copy • Physical pieces of non-book materials counted & categorized by type of material
Run a few ‘test’ reports • Compare to current report • Determine acceptable rate of variation
Results • LC collections • Titles: OK • Items: OK • Media • Titles: OK • Items: Not OK • Government Documents • Titles: Not OK • Items: Not OK
Report Schedule • Each run monthly • Each report e-mailed to Head Cataloger
What Changed? • No longer differentiate between additional volumes and copies • No separate figures for added or withdrawn – can only show the difference between year end totals
What the Same? • Item counts for media still performed manually • Gov Doc figures still compiled manually