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Writing Memorandum

Writing Memorandum. Difference between Memo and Letter. Letter. Memo. Used for internal communication Written on plain sheet of paper or on standard memo format No inside address, salutation and courtesy titles No complimentary close or signature. Used for external communication

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Writing Memorandum

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  1. Writing Memorandum

  2. Difference between Memo and Letter Letter Memo Used for internal communication Written on plain sheet of paper or on standard memo format No inside address, salutation and courtesy titles No complimentary close or signature • Used for external communication • Has letter head • Very formal appearance • Has complimentary close and signatures

  3. Characteristics of Memo • Used for Internal communication, also called interoffice memorandum • Derived from latin word memo rare changed to memorandums means literally to mention or tell • Report circulated within the organization sent in memo style is called Memo Report. • Memos are short,to the point and have a direct style.

  4. The top line of memo usually says memo or memorandum. The company logo or letterhead frequently goes above this. • Below the word memo or memorandum is • The date • The name of the person/persons to whom the memo is sent • The name of writer/sender (with the writer’s initials written-in by hand) • Subject • Body: • Should be concise, clear and well written • If you have subtopics, use headings, bullets . • Avoid unnecessary information/topics

  5. Conclusions may be used if several points are mentioned and you wish to summarize/make a recommendation. • Notification of attachments included at very end of memo. • If a memo includes to a second page, put the receiver’s name, page number and date across the top.

  6. Formats of Memorandum • Full Block Format • Semi Block Format

  7. MEMO-FULL BLOCK FORMAT Malibu Industries Interoffice Memorandum Date: June 10, 2010 Ref: 563/45 To: H R Department From: Purchase Department Subject: Purchase of 48 Computers Thank you for your suggestion to purchase 48 computers for the marketing and Accounts Departments. Your suggestion has been evaluated and the cost implications also worked out. The proposal sent across is definitely of great value as it will facilitate the functioning of the above. We are in the process of finalizing the budget for the current financial year. It will probably take another couple of weeks. As soon as it is cleared, we will be in a position to purchase the computers. L N Gupta cc: Mr M H Mohanty, President

  8. MEMO-SEMI BLOCK FORMAT Malibu Industries Interoffice Memorandum To: H R Department Ref: 563/45 From: Purchase Department Date: June 10, 2010 Subject: Purchase of 48 Computers Thank you for your suggestion to purchase 48 computers for the marketing and Accounts Departments. Your suggestion has been evaluated and the cost implications also worked out. The proposal sent across is definitely of great value as it will facilitate the functioning of the above. We are in the process of finalizing the budget for the current financial year. It will probably take another couple of weeks. As soon as it is cleared, we will be in a position to purchase the computers. CC: Mr M H Mohanty, President L N Gupta

  9. THANKYOU

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