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Technological and Professional Skills Development Sector Project ADB LOAN Number: 1792-INO

Workshop on TPSDP Sub Project Proposal Development Batch II. Technological and Professional Skills Development Sector Project ADB LOAN Number: 1792-INO. Workshop. Background. Lesson Learned. Objectives. Scope. Mechanism. Capacity. Method & Technique. Proposal.

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Technological and Professional Skills Development Sector Project ADB LOAN Number: 1792-INO

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  1. Workshop on TPSDP Sub Project Proposal Development Batch II Technological and Professional Skills Development Sector Project ADB LOAN Number: 1792-INO

  2. Workshop Background Lesson Learned Objectives Scope Mechanism Capacity Method & Technique Proposal Experience share information Resources Project Objectives & scope Objectives Mechanism Method & Technique For proposal Workshop

  3. Project Background HE Institution Development Self Ev. Selection Sub project Proposal Selection Language TPSDP Grant Student Support NSP SSP Quality of Entering Student ISS ISS SSP NSP Other Funding Sources Demand for HE Regional/ National Development GDP SSP : Strengthening Study Program NSP : New Study Program ISP : Institutional Support System

  4. Next batch Sub project Proposals Next batch pass SP Proposals Batch I Failed from Site Visit Evaluation fail Site Visit fail Evaluation pass failed Negotiation • ELIGIBILITY SE Report Batch II

  5. OTHER CONSIDERATION IN SELECTION PROCESSES Sub project Proposals NSP SSP ISS ISS SSP NSP Integrated Evaluation pass Revenue Capacity VS Proposed Investment Site Visit £ 5 Study Programs £ US$ 8 Million (for 3 Batches) Sub-Project Proposal Selection Criteria • New Study Program: • No Student Enrolled • No DGHE Decree • No Acreditation Mark

  6. SELECTION MECHANISM Grants Sub-project effective Batch Year Duration (D3 + S1) date Study Programs I 2001 33 4 years October 2001 II 2002 70–80 4 years February 2002 III 2003 50-60 4 years January 2003 Calendar for Program Preparation Batch II Activities Batch III Invitation for proposal September17, 2001 July 2002 Proposal submission November 15, 2001 September 2002 Site visit January 2002 November 2002 Project implementation plan February 2002 December 2002 Grant Award (contract) February 2002 January 2003 Grant Distribution

  7. TENTATIVE SCHEDULE A Prelimanary Screening (SE) Site Visit 14-31 Jan Invitation for Proposal 17 Sep-15 Nop Reviewer Meeting 8-9 Feb Workshop for Proposal 24 Sep-3 Okt ADB - DGHE Approval 11-20 Feb Proposal Submission 15 Nop Proposal Distribution to Reviewer 19-20 Nop Announcement Feb 19-20 Nop Reviewer Meeting Appraisal & Finalization Feb 20 Nop-21 Des Desk Evaluation PIP Development and contract Mar 27-28 Des Final Desk Evaluation Negotiation Mar 1-5 Jan Announcement ADB Approval Mar Site Visit Preparation 7-8 Jan A Award Mar

  8. SUBPROJECT IMPLEMENTATION AND DISBURSEMENT SCHEDULETECHNOLOGICAL AND PROFESSIONAL SKILLS DEVELOPMENT SECTOR PROJECT SUBPROJECT BATCH II

  9. ELIGIBLE COST COMPONENT BUDGET PLAFOND Program Description Max (US$) Strengthening the S1 Program 1.300.000 existing study D3 Program 1.300.000 program D3 Program as RRP 1.600.000 Establishing new S1 1.500.000 study program D3 1.500.000 Institutional Support Each Program 100.000

  10. STAFF DEVELOPMENT DEGREE NON DEGREE DOMESTIC OVERSEAS ELIGIBLE COST COMPONENT

  11. Staff Development • Degree Program • 1.Waktu pemberian beasiswa maksimum sbb : • S2 domestic 2,5 tahun, S3 domestic 3,5 tahun (Setelah S2) • S2 overseas 2 tahun, S3 overseas 4 tahun(Setelah S2) • Catatan: • Pengiriman Program S3 Luar Negeri Batch II • paling lambat September 2002 • untuk selama 4 tahun

  12. Staff Development • Degree Program • 2.Unit Cost Maksimum: • Overseas: • S2/S3 degree: US$ 27000/orang-tahun termasuk tiket pp 1x. • Domestic: • S2 degree Rp 18,7 juta/orang-tahun • S3 degree Rp. 19,8 juta/orang-tahun • belum termasuk tiket pp 1x. • Biaya tiket: at cost.

  13. Staff Development • Non-Degree Program • Seminar internasional ke luar negeri membawakan makalah dengan maksimum US$ 3000/makalah, termasuk tiket pp. • Overseas short-term training minimum 1 bulan, maksimum 3 bulan dengan dana maksimum US$ 4000/ orang-bulan termasuk tiket pp 1x. • Domestic training/magang industri maksimum 3 bulan, minimum 1 bulan dengan dana maksimum Rp. 7 juta/ orang-bulan belum termasuk tiket pp 1x (at cost) • Domestic Degree Training tidak dilakukan di perguruan tingginya sendiri.

  14. ELIGIBLE COST COMPONENT Program Development • Program development is aimed to strengthen management capacity and priority disciplines. • To strengthen management capacity will be limited to workshop and laboratory management, maintenance logistics, quality assurance system, and educational technology. • To strengthen priority disciplines will be limited to curriculum review/revision/development, industrial liaison process, entrepreneurship development, and skill development. This component is aimed to facilitate sustainability of project gains at institutional level and to promote the quality of teaching learning process. • Program development should strongly relate to the designed activities and support expected contribution on the improvement of RAISE ++. • The frequency and the proposed budget should be rationale and sound justifiable.

  15. CIVIL WORKS SSP NSP Renovation- Upgrading Limited Construction With strong judgements ELIGIBLE COST COMPONENT

  16. CIVIL WORK 1.Renovasi major : perbaikan bangunan yang termasuk berat tapi tidak merubah volume dan tidak merobohkan bangunan lama. 2.Renovasi minor : perbaikan-perbaikan ringan pada bangunan yang ada. 3.Pembangunan Baru: Program Studi Baru dapat membangun gedung baru dengan catatan: 60% dibiayai oleh PT sendiri atau sumber lain. 4.Dana Civil work sebagian harus berasal dari DRK dalam bentuk cash atau in kind

  17. CIVIL WORK UNIT COST New Building is Rp. 1.350.000, - per square meter Major renovation is Rp. 650.000, - per square meter Minor renovation is Rp. 400.000, - per square meter • Unit cost riil dapat disesuaikan dengan harga didaerah masing-masing dengan maksimum seperti petunjuk sbb: • Major renovation = 65% X New Building Cost • Minor renovation= 45% X New Building Cost

  18. EQUIPMENT Teaching Lab Class Room Class Utilities Repair- Upgrade Limited Procurement Improve Teaching Learning Process ELIGIBLE COST COMPONENT

  19. EQUIPMENT • 1.Teaching dan laboratory equipment untuk S1, bukan untuk research • Alat yang diusulkan pada tahun I harus dilengkapi dengan spesifikasi yang jelas • Unit cost yang diajukan sudah harus termasuk biaya pengiriman, pemasangan, training penggunaan dan jaminan/servis satu tahun. 4. Unit cost yang diajukan sudah harus termasuk biaya pengiriman, pemasangan, training penggunaan dan jaminan/servis satu tahun. 5. Pemaketan tidak boleh di-pecah pecah dan harus dipahami sistem pengadaannya 6. Pengadaan harus memperhatikan program lain yang terkait. Contoh Gedung, kurikulum dll. Maksimum kebutuhan ± 40 % dari total budget.

  20. Name of Laboratory/ Workshop/Units Name of equipment Qty Unit Cost Estimated Cost Remark I. ……….. 1………. 2……… 3……….. II………….. 1………. 2………. 3……….. Appendix-15 List of Proposed Equipment (Year1 to Year4)

  21. FURNITURE Class Room Laboratory Office Institutional Support Limited Furniture ELIGIBLE COST COMPONENT

  22. FURNITURE Eligible Furniture to be proposed are limited to classroom and laboratory purposes. Office furniture’s, including furniture for multi-function halls, are not eligible to be proposed to TPSDP. Limited furniturefor the institutional supports unit may be proposed in this competition.

  23. TECHNICAL ASSISTANCE Planning & Development International Curriculum Development Research Activities Domestic Networking- Revenue Generating Others Academic Act. ELIGIBLE COST COMPONENT

  24. Technical Assistance International & National Consultant Definisi Program technical assistance adalah suatu bantuan tenaga ahli baik internasional maupun nasional untuk membantu program studi dalam meningkatkan atau memperbaiki RAISE++. (International and domestic consulting services can be proposed to improve the proposed program management, assist planning and strategy development, curriculum development, as external examiners, and other academic activities that directly benefit undergraduate (S-1) education program.)

  25. No Prioritas kepakaran International National 1 Competency based curriculum √ √ 2 Engineering relevancy specialist √ √ 3 Laboratory teaching methodology √ √ 4 Instructional resource development √ √ 5 Basic science specialist - √ 6 Agriculture curriculum & instruction Approach development specialist √ √ 7 Business/Management studies specialis √ √ 8 Law specialist √ √ 9 Accounting specialist √ √ 10 Environmental Eng. Consultant √ √ Prioritas kepakaran menurut menurut Loan Agreement

  26. 11 Computer system engineering √ √ 12 Computer science consultant √ √ 13 Specialist training consultant/ visiting professor √ √ 14 Entrepreneurship technical consultant - √ 15 Woman in development specialist √ √ 16 Employer Liaison consultant √ √

  27. Syarat-syarat qKonsultan tidak ditugaskan untuk mengajar, seperti untuk menggantikan staf pengajar yang mendapat tugas belajar, atau hanya sebagai pembicara dalam suatu seminar. qLama penugasaan minimal satu bulan dan maksimal 3 bulan. qKonsultan harus bekerja penuh (bukan paruh waktu) qKonsultan tidak boleh dari institusi internal. qBeban kerja dan waktu yang rational. qKonsultan internasional hanya diperbolehkan dari negara anggota ADB.

  28. Syarat-syarat TA tahun pertama harus ada kerangka acuannya (TOR) yang setidak-tidaknya terdiri dari judul kegiatan, latar belakang, tujuan, lingkup kerja, hasil yang diharapkan, pelaporan, beban dan jadwal kerja. Nama, asal negara, institusi dan lama penugasan. Unit Cost International Consultant Billing Rate Max:US$ 15,500 per person-month (including International travel, economic class). National Consultant Billing Rate Max Rp. 15.000.000, - per person-month (excluding Domestic travel)

  29. Besaran biaya harus sudah mencakup: • honorarium (remunerasi) • transportasi udara (kelas ekonomi), • kelebihan bagasi, • perjalanan domestik • bagasi yang tidak dibawa sendiri • tempat tinggal sementara • biaya komunikasi • dokumen perjalanan • transport ke bandara • tunjangan harian • biaya pelaporan

  30. INSTRUCTIONAL MATERIALS Books Related Materials Selected Journal With strong argument on its benefit to the proposed programs ELIGIBLE COST COMPONENT

  31. TEACHING & RESEARCH GRANT Grant Objectives Target Person Procedure Teaching Competition Improve Teaching Method Staff Research Support Supervision Student Final Project Staff + Student Competition Student project Support limited number student Project Student Competition Topics should be in line with Research Agenda ELIGIBLE COST COMPONENT

  32. TEACHING GRANT Definisi Teaching grant merupakan dana hibah yang diberikan kepada staf pengajar program studi untuk memperbaiki kinerja mengajar dan meningkatkan efisiensi dan efektivitas pengajaran. Tujuan Untuk memberikan dorongan kepada staf pengajar dalam upayanya untuk memperbaiki metodologi belajar-mengajar mata kuliah yang diasuhnya

  33. Implementasi dan Persyaratan • Periode pelaksanaan: satu tahun (satu semester perancangan, satu semester implementasi) • Biaya: maksimum Rp 20.000.000,- per grant/tahun • Metode: kompetisi murni • Cakupan: maksimal 25% dari jumlah staf pengajar yang eligible selama periode proyek (4 tahun) • Staf pengajaryang eligiblemerupakan pengajar mata kuliah pada Program Studi, di luar MKU. • Seorang staf pengajar hanya mendapat satu grant selama periode proyek

  34. RESEARCH GRANT Definisi Research grant merupakan dana hibah yang diberikan untuk memperbaiki kualitas riset staf pengajar program studi dikaitkan dengan pembimbingan skripsi mahasiswa. Tujuan Hibah ini bertujuan untuk memberikan dorongan kepada staf pengajar/ pembimbing skripsi untuk meningkatkan kualitas riset, mempercepat kelulusan mahasiswa, dan sekaligus mengembangkan budaya meneliti.

  35. Implementasi dan Persyaratan • Periode pelaksanaan: satu tahun • Biaya: maksimum Rp 30.000.000,- per grant/tahun • Metode: kompetisi murni • Cakupan: maksimal 30% dari jumlah staf pengajar program studi selama periode proyek (4 tahun) • Pengajuan proposal dapat secara tim dengan jumlah anggota maksimal 3 orang termasuk ketua tim • Setiap grant harus melibatkan minimal 3 mahasiswa • Staf pengajar boleh mendapatkan lebih dari satu grant selama proyek

  36. Tujuan Hibah ini bertujuan untuk menumbuhkan inisiatif dan budaya meneliti pada mahasiswa yang berhubungan dengan pelaksanaan tugas akhir/skripsi Student Grant Definisi Student grant merupakan dana hibah yang diberikan kepada mahasiswa dalam upaya meningkatkan kualitas riset dan mempercepat kelulusan mahasiswa.

  37. Implementasi dan Persyaratan • Periode pelaksanaan: satu semester • Biaya: maksimum Rp 5.000.000,- per grant • Metode: kompetisi murni • Cakupan: 10% dari total mahasiswa yang memenuhi syarat melaksanakan skripsi atau 10 grant per tahun. • Setiap proposal diajukan dengan persetujuan pembimbing skripsi • Setiap mahasiswa hanya boleh mendapatkan satu grant selama periode proyek

  38. PROJECT MANAGEMENT Aim Provide incentive for limited Number of SPMU Amount £5% of Total Proposed Investment ELIGIBLE COST COMPONENT

  39. DRK COMMITMENT Institution’s commitment to sustain the development Aim Supporting Authority Demonstrated by formal statement from Rector Amount of Fund Level of funding at least adequate for Maintenance and Operational cost ( > 8%of total proposed investment) Source of fund Matching-fund allocated from Self Revenue Generated fund (DRK) DRK

  40. DRK COMMITMENT Sources and Composition of Proposed Budget Source of Budget Proposed Budget Composition ADB 80 % 95 % Investment Min. GOI 12 % 8 % Institution (DRK) Min. . 5 % Project Management Max T o t a l 100 % T o t a l 100 %

  41. DRK COMMITMENT Maintenance and Operational Cost INCENTIVES Teach. Equip. Others Lab equip. Office Equip. Personal involve in managing project Target Person Maintenance Amount £ 30% of total 4 years DRK Operational IN KIND CIVIL WORKS SSP NSP Office’s Staff Salary Renovation- Upgrading Office operational Cost Limited Construction Office Space and Equip. With strong judgements DRK FUND

  42. Project Management This component aims to provide incentives for a limited number of Sub-project Management Unit (SPMU) officers and activities such as meetings, office consumables, and coverage of communication costs to maintain Internet connections. Domestic travel is needed for periodic workshops on implementation conducted between grantees. Eligible Implementing officers are 1 Executive director, 2 Assistant directors for academic/program affair and administrative/finance affair, and Key person from each study program and institutional support system, and additional support staffs as needed. The Proposed Budget for this component should not exceed 5% of the total proposed investment.

  43. Implementasi dan Persyaratan Cost Breakdown Staff Remuneration (per man-month) (Maximum) Director of SPMU : Rp. 1000,000 - Assistant director for academic affairs : Rp. 750,000 - Assistant director for financial affairs : Rp. 750,000 - Representative from awarded programs : Rp. 750,000.- Supporting staff : Rp. 450,000 - Rp 600.000 Consumables (per month) : Rp. 2,000,000.- Tender committee expenses :Rp.6,000,000.-per program

  44. Travel allowance (per trip) Inside Pulau Jawa : Rp. 1,500,000.- Outside Pulau Jawa : Rp. 2,500,000.- Other Expenditures (max. cost) Telephone & internet connection : Rp. 1,500,000.-per month Courier services : Rp. 500,000.- per month Copying, printing, etc : Rp. 1,000,000.- per month Regular internal meeting : Rp. 1,500,000.- per meeting Tender committee expenses : Rp. 6,000,000.- per contract.

  45. C. Proposed Budget Table 5.1 Summary of 4 years Proposed Budget from All Program Program First Year Second Year Third Year Forth Year Total SP TPSDP DRK TPSDP DRK TPSDP DRK TPSDP DRK TPSDP DRK Strengthening SP 1 ……… SP n Establishing New SP 1 ……… SP n Institutional Support 1 ……… SP n Annual DRK Total Proposed Budget in US $

  46. C. Proposed Budget Table 5.2 Summary of 4 years Budget by Component for All Programs No. Program Strengthening SP 1 to n (US $) New SP 1 to n(US $) Inst. Support 1 to n (US $) Total (US $) 1 Staff Development Staff Development Staff Development 2 Civil Work Civil Work Civil Work Civil Work 3 Equipment Equipment Equipment Equipment 4 Furniture Furniture Furniture Furniture Furniture ... ... ... ... ... Total (US $) Total (US $) Total (US $) Total (US $) DRK (US $) DRK (US $) DRK (US $) DRK (US $) DRK (%) DRK (%) DRK (%) DRK (%) DRK (%)

  47. No. Program Unit Quantity Unit Cost (US $) Total Cost (US $) Total DRK (US $) Strengthening Study Program 1 to n 1 Staff Development Staff Development Staff Development 2 Civil Work Civil Work Civil Work Civil Work 3 Equipment Equipment Equipment Equipment Furniture Etc Furniture Furniture Furniture Furniture ... Sub-Total SSP ... ... ... ... New Study Program 1 to n 1 Staff Development Staff Development Staff Development 2 Civil Work Civil Work Civil Work Civil Work Etc Furniture Furniture Furniture Furniture Furniture ... Sub-Total NSP ... ... ... ... Institutional Support 1 to n 1 Staff Development Staff Development Staff Development 2 Civil Work Civil Work Civil Work Civil Work Etc Furniture Furniture Furniture Furniture Furniture ... Sub-Total ISP ... ... ... ... Total Furniture Furniture Furniture Furniture Furniture C. Proposed Budget Table 5.2 Summary of 4 Years Budget by Component for All Programs

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