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Egyptian Museum Database Project Migration to KE EMu

Egyptian Museum Database Project Migration to KE EMu. Janice Kamrin, Project Director • Hanane Gaber, Head Registrar KE Emu Users’ Conference, Bristol • June 3-4, 2009. Egyptian Museum Database Project.

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Egyptian Museum Database Project Migration to KE EMu

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  1. Egyptian Museum Database ProjectMigration to KE EMu Janice Kamrin, Project Director • Hanane Gaber, Head Registrar KE Emu Users’ Conference, Bristol • June 3-4, 2009

  2. Egyptian Museum Database Project • Principal Goal: Build a new database for the Egyptian Museum, Cairo as the principal tool for a full collections management system • Begun in 2005 with Filemaker Pro

  3. Egyptian Museum Database ProjectMellon Planning Grant • August-December 2006: Planning Grant from Andrew W. Mellon Foundation • Team chose KE EMu

  4. Egyptian Museum Database ProjectMellon Implementation Grant • Implementation grant awarded in April 2008 to: • Purchase EMu and 2 years of maintenance • Hire personnel to assist with building of database

  5. Egyptian Museum Database and Egyptian Museum Registrar Training Projects • CMS carried out and new database managed by the Egyptian Museum’s new Registration, Collections Management, and Documentation Department (RCMDD).

  6. The RCMDD • January 2007: ARCE-USAID Egyptian Museum Registrar Training Project begins (scheduled to run to October 2010).

  7. The RCMDD • July 2007: The Registration, Collections Management, and Documentation Department becomes official, with 4 registrars and 3 trainers.

  8. The RCMDD • Today: the RCMDD consists of 9 registrars, led by a Head of Documentation and a Head Registrar, supported by 7 trainers.

  9. The RCMDD: • Responsible for most aspects of documentation and collections management: • Object Information • Object Tracking (Movement) • Accessioning • Inventory • Traveling Loans • In-house Exhibitions • Outside Requests

  10. The EM Database Team • The RCMDD staff (9 registrars, permanent employees of the Supreme Council of Antiquities) • The ARCE-USAID team (the Egyptian Museum Registrar Training Project - 4 trainers) • The ARCE-Mellon team (the Egyptian Museum Database Project - 3 database personnel)

  11. Migration to EMu • March and April, 2008: Migration schedule organized • April through August, 2008: Field mapping and tab design • August, 2008: Preliminary training in Manchester • September 9, 2009: First test loaded, testing begins • February 19, 2009: Legacy database frozen • March, 2009: On-site training • March 18, 2009: Go-live

  12. Migration to EMu • Major issues that affected the migration: • The Internet connection (or lack thereof) at the Egyptian Museum • The complex numbering system of the Egyptian Museum

  13. Migration to EMu • The RCMDD-ARCE team is using the database successfully in their day-to-day work.

  14. Advice Please! • Issues to address: • Exploring the modules • Internet

  15. Exploring the Modules • Parent-Child Relationships • How do other museums use this effectively? • External Movements • How do other museums use this effectively? • Are there other really helpful modules or tabs we should be exploring?

  16. Internet • How have you successfully built a public internet site? • What fields do you publish? • How have you set up your interface?

  17. Contact Us! • emcregistrars@gmail.com • hgaber00@gmail.com • jkamrin@gmail.com

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