ACCESSING HIGHER GROUND 2010

1. ACCESSING HIGHER GROUND 2010 Norman Coombs CEO EASI http://easi.cc

2. DEMONSTRATING THE LECSHARE WIZARD EASI: Equal Access to Software and Information uses LecShare to repurpose PowerPoint presentations into Web pages to use in our Webinars

3. WHAT DOES LECSHARE DO? LecShare Pro converts Microsoft PowerPoint to: • Accessible HTML • QuickTime Movies • Video Podcasts • Microsoft Word Handouts • LecShare Lite does not include audio capability but makes accessible HTML • Demo versions are also available

4. FIRST CREATE A POWERPOINT • Plan to communicate not to dazzle • Keep the layout and language simple • Use good color contrast • Use the software markup features rather than customizing the presentation

5. STARTING LECSHARE • LecShare assumes you already have created a PowerPoint • Start LecShare and select the option to open a PowerPoint • LecShare imports the PowerPoint and provides a slide tray showing the accessibility features or problems with each slide

6. SCREEN SHOT OF SLIDE TRAY

7. SCREEN SHOT REPAIRING TITLE • Focus on slide 5 and in the slide objects window • Click on the Slides Title • On the Title Accessibility Editor input a title and click on ‘ok’

8. SCREEN SHOT ADDING ALT TEXT • Focus on slide 2 which is missing alt text for the image. Click on that in the slide object window and type text in the edit box that appears and click on ‘ok’ • When you add the ‘Alt’ attribute to an image, you can decide to save it or not into the original power point before exporting the presentation • Before proceeding to export, save your work or the repairs will be lost

9. ANOTHER VIEW OF ADDING TEXT TO IMAGE

10. EXPORTING TO ACCESSIBLE HTML • Click on export • Adding the export options • Check Web • Click on options • Click on export again • The index file in the folder is where the accessible Web presentation starts

11. ACCESSING HIGHER GROUND 2010 Norman Coombs CEO EASI http://easi.cc

12. STARTING TO ADD AUDIO TO YOUR PRESENTATION • Import the PowerPoint • Be sure that it passes the accessibility standards in the slide tray • Go to the audio menu and be sure the settings seem OK • Now you are ready to record!

13. FIRST STEPS IN STARTING TO ADD AUDIO

14. ADDING AUDIO SCREEN SHOT

15. NOW LETS START RECORDING The recording interface contains: • lecturer's notes play record accessibility notes audio and the slide tray • Click on audio and you are ready to make a recording. • Click on record and the record button is replaced by a stop button and your computer has started to record.

16. CONTINUING RECORDING • When you finish the audio for slide 1, click on stop. You can then play it. You can click on record which will let you make a new recording replacing the previous one. • Now go to the slide tray on this display and put your cursor on the next slide and follow the same steps to make a recording for all the remaining slides

17. CREATE HTML WITH AUDIO • When you start to export, you must save the LecShare or the repairs and audio are lost • Fill in any extra meta data • Check the HTML item and click on options to make your choices • Final finish exporting to HTML audio

18. EXPLAINING THE OUTPUT FILES • LecShare will create a directory entitled ‘HTML’ • It contains several folders and a index.htm file • When you display it using a browser, it will include buttons for changing slides and for playing the audio giving the user control of the display

19. ACCESSING HIGHER GROUND 2010 Norman Coombs CEO EASI http://easi.cc

20. STARTING TO CREATE A MOVIE • This assumes that both the slides and audio are already created and accessibility problems have been fixed • Again save a LecShare version including audio before exporting • Fill out any relevant meta data • Select to create QuickTime or MP4 versions and finish exporting

21. CREATING QUICKTIME MOVIE ETC. • This assumes the slides and audio are created and accessibility problems have been fixed • Again save a LecShare version including audio before exporting • Fill out any relevant meta data • Select to create QuickTime or MP4 versions and finish exporting

22. QUICKTIME MOVIE OPTIONS

23. QUICKTIME MOVIE OUTPUT • We saved to embedded QuickTime which created a Web page a ‘mov’ file ending in ‘.htm’ • When displaying it, there were also accessible controls for play, pause, fast forward and rewind

24. PROVIDING A TRANSCRIPTION FOR AUDIO • In all the export options for Lecshare one of the choices is to show the speaker’s notes • If the presentation contains audio, the notes could include a transcription or even a paraphrase • This is a simple way to provide the equivalent of captions

25. RESOURCES • LecShare is available online as a demo or to purchase at:http://lecshare.com • EASI gave an hour-long Webinar on LecShare, and it is online at: http://easi.cc/archive/lecshare.htm