Advanced Serials Cataloging Workshop

1. Advanced Serials Cataloging Workshop Serials Cooperative Cataloging Training Program (SCCTP) Instructors:

2. Goals of the Advanced Serials Cataloging Workshop • Outline concepts and decision-making associated with cataloging serials • Review all areas of the bibliographic description • Discuss common problems in serials cataloging • Practice in resolving cataloging problems

3. Goals of the Advanced Serials Cataloging Workshop • Share your experiences with cataloging serials • Discuss cataloging problems from your library • Other goals?

4. Session 1: What is a Serial? • What is seriality? What are continuing resources? • What is included in chapter 12, Continuing Resources? • What is the definition of a serial? • What types of serials are difficult to catalog?

5. Seriality • Some bibliographic resources are issued over time, regardless of whether or not they are finite. • Bibliographic data can change over time. • Because the bibliographic record reflects the entire work, the level of specificity of some data may be affected by seriality.

6. * Session 1 6 * Some integrating resources are finite

7. Continuing Resources • Characteristics: • Issued over time • No predetermined conclusion • Two types due to difference in issuance: • Serials: separate, discrete parts that stand alone • Integrating resources: parts/new data that merge with previous content

8. Serials: Definition • A continuing resource that is: • Issued in a succession of discrete parts, • Usually bearing numbering, that has • No predetermined conclusion

9. Also Treat as Serials: • Finite resources having characteristics of serials, but with limited duration • Newsletters of an event, i.e., a one-time conference • Annual, quarterly, etc., reports of projects funded for a specific period of time • Reprints of complete runs of serials.

10. Finite Resources to be Cataloged as Serials Reports of activities of short duration: 245 00 $a Results of the Norwegian Scientific Expedition to Tristan da Cunha, 1937-1938. 260 __ $a Oslo : $b Det Norske videnskaps-akademi, $c 1946-1968. 362 1_ $a Began with No. 1; ceased with no. 55.

11. What is Not a Serial Resources that: • Lack discrete parts • Integrating resources • Generally lack numbering • Except for unnumbered series, most unnumbered resources are not serials • Have predetermined conclusion • Irregularly revised editions (often several years apart) • Multi-volume sets, i.e., multi-parts • Encyclopedias (A-Z) • Dictionaries published in more than one volume • Collected works of a literary author

12. Finite Resources 245 00 $a Flora of Australia / $c Bureau of Flora and Fauna, Canberra. 300 __ $a v. : $b ill. (some col.) ; $c 26 cm. (This title now has more than 50 volumes and has been published for more than 20 years) 245 00 $a Encyclopedia of Africa south of the Sahara / $c John Middleton, editor in chief. 300 __ $a 4 v. : $b ill. ; $c 29 cm. 505 0_ $a v. 1. Abeokuta - Ecosystems – v. 2 Edo – Literacy – v. 3. Literature - Reunion – v. 4. Rhodes - Zulu. Index.

13. More Difficult Types of Serials • Monograph vs. serial vs. integrating resource treatment considerations (LCRI 1.0) • Editions • Conference publications • Serials in loose-leaf format

14. Monograph vs. Serial TreatmentConsiderations at the Local Level • Standing order or not? Check-in record? • Cost of creating check-in records and adding a volume vs. cataloging a new title • Only purchase occasional editions? • Access wanted for editors, compilers of individual volumes? • Access: same call number easier with serial • Cost of recataloging as a serial (cancelling monograph records; remarking; reclassing)

15. Editions • Frequently issued editions– catalog as a serial • Directories, yearbooks • Infrequent, often irregular, editions are better cataloged as monographs • Textbooks, dictionaries, handbooks, manuals

16. Editions • Determine which records are available • Serial record available (especially a CONSER one)? • Serial records available for earlier and/or later titles?

17. Editions • Monograph record for same volume? No records for other volumes? • May catalog as a serial, if first volume in hand and it states it will continue to be published • Monograph records found for multiple volumes? • May catalog as a serial if you can determine a regular pattern of publication and the title remains constant • If titles change with each edition, however, cataloging as a monograph is preferable

18. Editions • If copy is not available and typical serials information is lacking • Check the introduction, preface or accompanying documentation • Any plans to continue publication?

19. Editions • Check the publisher’s Web site • Consider content and nature of the publication for likely serial treatment • Statistics • Directories • Reports of activities or research

20. Editions as Serials 245 00 $a Encyclopedia of associations. 260 __ $a Detroit : $b Gale Research Co., $c 1961- 310 __ $a Annual, $b 1975- 321 __ $a Irregular, $b 1961-1973 362 1_ $a Began with 3rd ed.

21. Conference Publications • Papers, proceedings or transactions of the meetings of a society 110 2_ $a Indiana Horticultural Society. $b Meeting. 245 10 $a Annual report of the Indiana Horticultural Society : $b proceedings of the … annual session.

22. Conference Publications • Meetings on a particular topic that may be sponsored by an institution or a society 111 2_ $a International Bridge Conference. 245 14 $a The Conference on Bridges official proceedings / $c the International Bridge Conference ; sponsored by the Engineers’ Society of Western Pennsylvania.

23. Conference Publications as Monographs • Monograph treatment (LCRI 1.0) • If the conference publication has a unique title for each issue on the chief source • Usually dedicated to a particular topic • Varies from issue to issue and conference to conference And/or: • The conference publication is issued as part of a numbered monographic series

24. Conference Publications as Monographs 111 2_ $a International Ocean Symposium $n (5th : $d 1980 : $c Tokyo, Japan) 245 14 $a The frontier of the seas : $b the problems of delimitation : proceedings of the 5th International Ocean Symposium : November 26-27, 1980.

25. Conference Publications as Monographs 245 10 $a First IEE/IMechE International Conference on Power Station Maintenance : $b profitability through reliability : 30 March-1 April1998 : venue, Heriot-Watt University, Edinburgh, UK. 490 1_ $a Conference publication, $x 0537-9989 ; $v no. 452 830 _0 $a Conference publication (Institution of Electrical Engineers) ; $v no. 452. $x 0557-9989

26. Conference Publications as Serials • Test against the definition of a serial • Follow serials treatment for conference publications in LCRI 1.0 • Named conference with a stable name and title from issue to issue

27. Conference Publications as Serials 111 2_ $a IEEE Conference on Visualization. 245 10 $a Visualization : $b proceedings of the … IEEE Conference on Visualization. 310 __ $a Annual 362 1_ $a Began with 1st (’90). 588__ $a Latest issue consulted: 2004.

28. Publications in Loose-Leaf Format: Integrating Resources • Catalog as integrating resources • Resources that consists of one or more base volumes updated by separate pages that are inserted, removed and/or substituted (AACR2) 245 00 $a CONSER editing guide. 250 __ $a 1994 ed. 300 __ $a 2 v. (loose-leaf) : $b ill. ; $c 28 cm. 500 __ $a Replaces all previous base text and updates.

29. Publications in Loose-leaf Format(LCRI 1.0): Serials • Catalog as serials: • Serials that are issued in loose-leaf format in order to allow for updating in between issues • Serials that are issued for placement in a binder, where each issue remains discrete

30. Publications in Loose-leaf Format: Serials 245 00 $a Board report for graphic artists. 300 __ $a v. : $b ill. ; $c 30 cm. 310 __ $a Monthly 500 __ $a Each newsletter is issued with inserted sections called “designer compendium sheets”; intended for chronological filing in a binder.

31. Summary • Definition of serial: • Issued in discrete parts; usually has numbering; no predetermined conclusion • Includes unnumbered series • Ongoing integrating resources are continuing resources, but are not serials

32. Summary • Reprints of serials; finite integrating resources; publications of activities of limited duration are cataloged as serials • Editions, conference publications, loose-leaf serials require special practices and considerations

33. Exercises

34. Exercise 1 • Catalog as a serial • Has numbering in the title • An ISBN does not prohibit serial treatment • Catalog as a monograph • If a library has purchased only this year

35. Exercise 2 • Catalog entire publication as a serial. • Catalog each volume as a serial with a part title (e.g., International directory of design. 6, Advertising, graphics & typographic design) • Catalog each edition as a multipart item due to the irregularity of the editions. • Catalog both the main serial and the subserial.

36. Exercise 3 • Catalog as a serial • is an ongoing meeting of an association • the title contains the numbering of the meeting • the issue lacks a distinctive title • Catalog as a monograph • If a library has purchased only this year

37. Exercise 4 • Catalog as serial, because of the vagueness of the theme title

38. Exercise 5 • Catalog as monograph • has a distinctive title • is issued in a series, WDK 28

39. Exercise 6 • Catalog each edition as an integrating resource, since the editions appear to be irregular.