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Contingency Planning

Contingency Planning. 2005 Federal Investments Seminar Bureau of the Public Debt May 17, 2005. What is a Contingency?. Severe weather (snow, hurricanes, floods) Local emergencies (power outage, political demonstrations) National Emergencies (9-11) Special Government Holidays.

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Contingency Planning

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  1. Contingency Planning 2005 Federal Investments Seminar Bureau of the Public Debt May 17, 2005

  2. What is a Contingency? • Severe weather (snow, hurricanes, floods) • Local emergencies (power outage, political demonstrations) • National Emergencies (9-11) • Special Government Holidays

  3. Special Government Holidays • Examples • December 24 and 31, 2004 • President Reagan’s funeral (June 11, 2004) • Is the Federal Reserve System open? • Funds move (receipts and disbursements) • Need to invest or redeem funds • Is the Bond Market open? • Securities mature • Need to re-invest funds

  4. What the Operating Circular says about Contingency • BPD will generally be open, even if the majority of the Fed Government is closed. • As long as their office received the investment instruction by cut off, BPD will process the transaction with that day’s work.

  5. What BPD is planning on Contingency Operations • Short Term Contingency • Back-up Site in Parkersburg • Can access investment programs on BPD’s mainframe computers. • Long Term Contingency • Remote site partnered with FMS • Up and running within two hours • Data continuously updated

  6. What the Operating Circular says about Contingency • BPD will generally be open, even if the majority of the Fed Government is closed. • As long as their office received the investment instruction by cut off, BPD will process the transaction with that days work. • Agencies need to develop contingency plans.

  7. Contingency Planning – Agency Responsibilities Questions: • How important is your investments program to your agency’s programs? • Can you afford to loose a day’s interest on new receipts?

  8. Need to have a plan in place: • For these situations – • When you cannot get into your building • Systems failure • You get sent home early • Unplanned days off

  9. Need to have a plan in place: • For these functions – • Access to incoming receipt information • Issuing Investment/Redemption Instructions • Analyzing critical funding needs • Other critical functions

  10. Need to have a plan in place: • Designated essential employees – • Do they know who they are? • Do they know what they are suppose to do? • Do they have the resources available to the to perform their duties?

  11. FedInvest Helps • Web-based Portal can be accessed from any PC (even from home). • Can input transactions in advance. • Pull historical information, such as confirmations. • Create reports when needed.

  12. Contact Federal Investments Branch Bureau of the Public Debt Phone: 304-480-5151 E-mail: Fedinvestor@bpd.treas.gov

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