Welcome day International/Erasmus & Exchange students

1. WelcomedayInternational/Erasmus & Exchange students campus Antwerp 2019-2020

3. Welcomeday - Programme • 09:30 – 10:30 welcome @gate 15 • 10:45 - 12:30 City tour • 12:30 – 13:00 Campus tour • 13:00 – 14:00welcomereception + lunch on campus • 14:00 – 15:00 General information session for all new international students

4. Who are you?

5. Who are we? • KU Leuven, Antwerp campus • KU Leuven 1425 • Business faculty – EQUIS accredited • 45th best University of the world – Times HigherEducation World list 2019

6. Campus ANTWERP Campus KORTRIJK Campus LEUVEN Campus BRUSSELS

7. Who are we? 1. Centralised International Office – in Leuven 2. International Office FEB 3. Ombuds service

8. Who are we? International Office KU Leuven, campus Brussels/Antwerp Vice-deanInternationalisationFEB= • Peter Teirlinck Head of International Office FEB = • Ingeborg Vandenbulcke Mobility coordinator KU Leuven, FEB= • Dirk G. Van Waelderen Student advisor – incoming students, Faculties of Arts /FEB= • Rebecca Rampelberg Student advisor – outgoing students, Facultiesof Arts/FEB= Suzanne Steijleman

9. Who are we? 3. Ombuds service: Jannick Colebunders or Sophie De Prijcker room 2.27 4. ESN ANTWERP

10. What do we offer… • Verymotivatedstaff, skilled in problemsolving • Study in centre of Antwerp • Positive student environment • Academicandculturalexperience

11. Erasmus/Exchange practicalities & deadlines • Furtherregistration: ifapplicablethe student administration – ground floor – Sara Franssens • Password and log-in: received aftertheregistration • Finalisingyour ISP DEADLINE: 09/10 • Finalising the Learning Agreement: DEADLINE 09/10 • Student card (student restaurant/Exam/library/printer): the following weeks willbecommunicatedby student administration – Sara Franssens

12. Erasmus/Exchange practicalities & deadlines Education and Exam Regulation: http://www.kuleuven.be/education/regulations/ Course schedule available on (only courses mentioned in our course list on our webpage at campus Antwerp): https://onderwijsaanbod.kuleuven.be//opleidingen/n/#bl=4;&f=-1,-1,-1,-1

14. Courses • Available courses for FEB studentscanbe found on the link below: • https://onderwijsaanbod.kuleuven.be/opleidingen/e/SC_55035778.htm

15. KUL courses • How many courses ? • At KU Leuven 1 academicyear= 60 ECTS credits 1 semester = 30 ECTS credits • Agreement withyouruniversity! • Blocks of 2 hours • Someonce a week, othertwice a week, otheronceeverytwo weeks • Changes in class schedule are alwayspossible • Check timetable daily • Toledo/blackboard http://toledo.kuleuven.be • Be present andbe on time ! • Finalresult = Class presence + home work + exam

16. Registration of yourcourses (2) Official registrationconsists of LA and ISP • Learning Agreement • Course number; course title, semester, credits • Changes possible (e.g. in case of overlap) via “Duringthemobility” • Correct andsigned LA or changes bythreeparties (student/home uni/KUL) send in 1 copy rebecca.rampelberg@kuleuven.be Deadline : 9 October(afterthis date no changes are possible)

17. Registration of your courses (3) 2. Online registrationof courses via KU Loket: • ISP = Individual Study Progamme • When ? Until 09/10 • Overlap: discuss with home university • Different steps • Book courses (save temporarily) • Check course schedule • Check examschedule : in case of overlap = contact ombudsvia http://feb.kuleuven.be/eng/leuven/students/administration-and-regulations-1/ombudsmen • Send ISP (once sent no changes canbe made)

18. Registration of your courses (4) • ISP = LA • Course approval of ISP on basis of LA • Courses in ISP = finalexamregistration • no exams = no grade, no credit on transcript but NA (NA=notparticipated) • Deadline: before9 October - no changes are possible • Time table : check daily • Via educational offer (per course) https://onderwijsaanbod.kuleuven.be/opleidingen/e/index.htm • Via ISP (all courses)

19. How to go aheadto change a course ? • Look for a new course (check overlap) • Uponapproval of youruniversityfill in “during the mobility” part of your LA • Sendtheduringthemobility form (signedbyyou & yourcoordinator) to me by e-mail forfinal check • Aftermyapprovalfinaliseyour ISP with these approved courses • Sendthe ISP – onlyafteryou’vesubmittedyour IES Once sent, no changes canbe made !(even ifthis was beforethe deadline of 9 October)

20. Wheretofindanswerstoyourquestions ? • Education and Exam Regulation: http://www.kuleuven.be/education/regulations/ • Website International Office • Information on exchange http://feb.kuleuven.be/eng/international • Website student portal FEB • Information on student councelling, exams, list of class rooms,… http://feb.kuleuven.be/eng/leuven/students

21. Erasmus/Exchange practicalities & deadlines • Student services @ campus Carolus: • Bookshop • student counselling + ombudsperson (Sofie De Prijcker) • student administration(ground floor) • library • ICT • Student restaurant

22. Administration at the start Registration at theuniversity – alreadydone Activateyour account Confirmation of arrival – signatureneeded Registration as a foreign student @ Student Desk (at “Gate 15”) = obtaining a residence permit

23. Residence permit -Procedure • Obligatory for all international students who stay > 3 months • Procedure can take up to 2 months! • Advantages of a residence permit: • Open a Belgian bank account • Apply for a work permit • Apply for a parking permit • Get a Belgian health insurance • If you stay <3 months: “declaration of arrival” within 8 days

24. Residence permit - Procedure • KU Leuven contact person = Ms. Sara Franssens (Registrar’s Office) • You ------------------------------------------------->Student Desk Send scans Books appointment • KU Leuven = intermediary

25. Residence permit - Procedure KU Leuven contact person = Ms. Sara Franssens (Registrar’s Office) Send scans to Ms. Sara Franssens: sa.antwerpen@kuleuven.be Ms. Franssens transfers scans to Student Desk Ms Franssens informs you when you have an appointment at the Student Desk (Tuesday, Wednesday, Friday) Bring the original documents to your appointment If you want to do a student job: inform Ms. Franssens, so that she can book a longer appointment at the Student Desk •Different procedure for EEA or non EEA students

26. Certificate of registration

27. Residence permit - Documents Non EU (EEA) students with D visa • Colourscan of passport+ visa • Scan of certificate of registration@ KU Leuven • (=/= Letter of Admission–see next slides) • Scan of rental agreement (lease) • Depending on the code in your visa: • Code B6 => proof of study grant • Code B7 => KU Leuven Letter of Admission • Filled-in identity sheet (! Address in Belgium) • At your appointment, you also need: • + €24.20 + 3 passport pictures (sized 3.5 x 4.5 cm –white background –no photocopies!)

28. Residence permit - Procedure • Please scan every item (exc. Passport pictures) as 1 PDF file (library)! • Colour scan of ID card/passport and visa • Scan of both sides of health insurance card • Hand everything in on a memory stick at the Registrar’s Office, or mail everything as attachments in one mail tosa.antwerpen@kuleuven.be KU Leuven sends your file to the Student Desk (= @ Gate15)

29. Residence permit - Procedure At end of your stay, fill out the “Change of Domicile” form (de-registration) & send it to KU Leuven (sa.antwerpen@kuleuven.be) + Student Desk Not necessary for students with “Bijlage33” (FR, DE, NL, LUX) (or Belgian students or students with C visa) Or de-register using the link https://www.antwerpen.be/nl/e-loket/melding-afschrijving-buitenland (if you master Dutch)

30. More information? International Office KU Leuven campus Antwerp No permanence on campus on a daily base contact: E-mail & skype: rebecca.rampelberg@kuleuven.be E-mail: internationaloffice.feb@kuleuven.be Phone +32 2 210 13 37 Facebook group: Incomingmobility@FEBKULeuven https://www.facebook.com/groups/169864516749274/ Websites: http://feb.kuleuven.be/eng/exchange-students

31. Exchange = study + culture + ??? • Sunday = rest (shops closed) • Evening = 10pm = silence at home