Calgary SharePoint User Group May 16, 2013

1. Calgary SharePoint User GroupMay 16, 2013

2. Agenda 5:00 pm – 5:30 pm Introductions/Refreshments 5:30 pm – 5:45 pm Annual General Meeting 5:45 pm – 6:45 pm SharePoint Information Architecture: Case study of a OOTB Knowledge Base 6:45 pm – 7:00 pm SharePoint Q&A 7:00 pm - ? Share Pint!

3. Meet the Team Greg Carnie Jason Kaczor Jay O’Hara Bil Simser Shafina Hirji Richard Reukema

4. Annual General Meeting • Update on Financials • Board Roles and Open Positions • Nominations • Election of New Board of Directors

5. Financials • Currently in a healthy financial position • Since creation, $3,110.12 has been spent on meeting activities • Current account balance is $2,000?? • Account application now in place to track financials • New board will need to secure accountant to complete CRA return requirements

6. Board Roles • All positions are available • Minimum 2 directors • Maximum 7 directors • All members present will have the opportunity to cast a vote for each role • Typical commitment: 1 hour / month + meeting • 2 year term

7. Role Descriptions • Chair, President • Give overall guidance and direction to the entire team • Manage and coordinate activities with the team including defining goals and expectations. • Recruit volunteers and speakers. • Manage coordination of the partners and sponsors including Microsoft • Maintain the brand and status of the Calgary SharePoint User Group. • Plan and coordinate events each month.

8. Role Descriptions • Vice-President • Assumes responsibilities and duties of the president during his absence. • Manage and coordinate activities with the team including defining goals. • Recruit volunteers and speakers. • Coordinate and plan events including logistics and speakers each month. • Coordination of the partners and sponsors including Microsoft

9. Role Descriptions • Secretary & Treasurer • Manages all funds for the CalSPUG • Responsible for creating and enforcing budgets and forecasts • Maintain reports and status updates about finances to executive team.

10. Current Board • Chair, President (Jay O'Hara) • Vice-President (Jason Kaczor) • Secretary & Treasurer (Bil Simser) • Director (Shafina Hirji) • Director (Greg Carnie) • Director (Richard Reukema)

11. Nominations • Individual nominations acceptable • Personal nominations acceptable • All existing defined roles must be filled • 3 – 4 additional directors required • Nominations must be documented

12. Election • 3 named roles to be voted on individually • Additional directors will be top 4 people elected

13. Next Steps • At end of meeting, new board to decide on next board meeting date

14. Today’s Topic: SharePoint Information Architecture: Case study of a OOTB Knowledge Base

15. Dulcie Jones • An information systems strategic leader with over 15 years of experience in a variety of information technology and systems projects, and in guiding the vision for technology implementation throughout organizations • Trained and experienced solution architect, business analyst, instructional designer, application developer, and project management professional (PMP) • Has specialized in SharePoint related projects the last 5 years.

16. Many Thanks to Our Sponsors…

17. Have a question for CalSPUG? Email us at info@calpsug.org