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ALEPH500:

Explore cataloging methods for creating and validating bibliographic records. Learn about authority control and holdings maintenance. Understand the importance of the cataloging client and custom validation procedures.

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ALEPH500:

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  1. ALEPH500: Cataloging, Authority Control and Holdings

  2. The BIBliographic Record and its Related Records BIB Record AUT Record HOL Record • SYSNO 105 • FMT AU • LDR 00300nz---22 • 008 800313n--acannc • Twain, Mark • 400 Clemens, Samuel • SYSNO 1009 • FMT BK • LDR 00868nam—220… • 008 990625x1999----njua • 1001 $$aTwain,Mark • 24510 $$aShort stories • $$aNew York • $$bBarney $$c1999 SYSNO 6008 FMT HO LDR -----nx---22---. 008 9906300u----8---4 85200 $$aLibrary $$bSub-library $$cCollection $$hCall number ADM Record Item Record SYSNO 1009 FMT AD LKR $$aADM$$b1009 Sub-library Collection Call number Barcode Volume infomation

  3. Cataloging • The cataloging client is used for creation and update of the BIBliographic, HOLdings and AUThority records • Each library has its own set of tables and verification procedures that determine which tags, indicators and sub-fields are valid. • The standard set of tables is based on USMARC (or UNIMARC, MAB, UKMARC) but can be tailored locally.

  4. Cataloging: Creating a New Record • There are several ways to create a new record: • Create a new record from scratch • Create new record using template • Duplicating record • Import record

  5. Record Validation • There are two levels of validation – Field and Record level • Validation procedures can be defined per format • Every library can have its own validation procedures • Date range

  6. Record Validation: Field Level • Allowed Fields • Sub-fields: allowed sub-fields, mandatory sub-fields, repeatable sub-fields, dependency between sub-fields • ISBN/ISSN check • Date range • Duplicate index terms • New heading terms

  7. Record Validation : Record Level • Mandatory fields, multiple occurrences of fields • Dependency between fields

  8. Validation Messages • There are three levels of validation messages: Message that can be overridden Message that can be overridden and create a record trigger Message that blocks update of the record • The level can be determined per validation check

  9. Cataloging Authorizations – The OWN Field • Every record (BIBliographic, HOLdings, AUThority) can have an OWNer field which can be used to control update of records. • Structure of the field: • OWN $$admlibrary.sublibrary • OWN $$aUSM50.USMA1 • Only users with authorization to catalog for the specified ADM and sublibrary will be able to update the record (note that a user can have authorization for multiple sub-libraries).

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