Using SWIS: A Tool for Guiding Data-Based Decision Making

1. Using SWIS:A Tool for Guiding Data-Based Decision Making Jen Freeman Instructional Consultant RSU 14 SWIS Facilitator

2. Workshop Goals 1.Provide an overview of SWIS (School-Wide Information System)2. Discuss the capabilities of and uses for SWIS for data collection and reporting3. Provide information about SWIS readiness requirements 4. Provide a framework for data based decision making5. Provide specific examples of how SWIS has been used as a tool to facilitate the data-based decision making process during the implementation of school wide positive behavior supports.

3. What is SWIS? School Wide Information System Part of an efficient school wide data collection system Web based data collection and data summaries Guides the decision making process

4. Are there problem behaviors at your school? How Many? When? Where? Who? What? How long would it take to get these answers at your school?

5. Before SWIS at WPS • We had unclear: • behavior definitions • process for which behaviors should be written up • process for what to do with the paperwork after it was written up • schedule for reviewing and sharing information to the school community • Me with a pile of papers, an excel spreadsheet and no time

6. 2 We had a starting place but with unreliable data management systems comes unreliable data Note no detention data for April, May or June of 06-07

7. Note: missing April, May and June totals affects overall totals for 06-7 (they are likely higher than the chart shows).

8. Now our meetings start with this:

9. SWIS Readiness Requirements Your SWIS facilitator will help you meet requirements in four areas! • Leadership • Process • People and Training • Technical Requirements

10. SWIS Readiness Requirements • Leadership: • School wide discipline is one of the top three goals of the school. • There is administrative support for the implementation and use of SWIS as a decision-making tool.

11. SWIS Readiness Requirements • Process: • The school has a coherent office discipline referral process. • Problem behaviors are clearly defined. • The rules for assigning an office referral are used consistently across faculty. • The process captures all problem behavior events needed for effective decision-making.

12. Defining your process: There are resources to help!

13. SWIS Readiness Requirements • The paper trail: • The school uses an office discipline referral form that is consistent with SWIS format, content and problem behavior definitions. a. Student name? b. Date? c. Time of incident? d. Student’s grade level? e. Referring staff member? f. Location of incident? g. Problem behavior? h. Possible motivation? i. Others involved? j. Administrative decision? k. Other comments? l. No more than 3 extra info.

15. SWIS Readiness Requirements • People and training: • A behavior support team exists, and will review SWIS data at least monthly. • The behavior support team agrees to a 90-minute training on use of SWIS data for decision-making (this training will be delivered by the SWIS Facilitator). • Personnel time is identified for data entry and report generation. • Three people within the school are identified to receive one 2-3 hour session of uninterrupted training on the use of SWIS (this training will be delivered by the SWIS Facilitator). • The school district agrees to provide a facilitator who will work with school personnel on data collection and decision-making procedures • Technical requirements: • The school has computer access to the Internet, and one of two web browsers (Internet Explorer 7.0 or higher for PC, Safari 1.0 or higher, Mozilla 1.5 or higher, Firefox 1.5 or higher, or Netscape 7.0 or higher).

16. Team Initiated Problem Solving (TIPS) Model Review Status and Identify Problems Problem Solving Meeting Foundations This project is a collaboration between UO (Horner, Newton, Todd) and UNC at Charlotte (Algozzine’s) Develop and Refine Hypotheses Evaluate and Revise Action Plan Collect and Use Data Discuss and Select Solutions Develop and Implement Action Plan Built for Decision Making!

17. Meetings begin with the data • Is there a problem? • What, Where, When and Who are answered BEFORE problem solving starts! • This leads to targeted interventions!

18. Avg Ref/Day/Month The Big 5 Reports in SWIS

19. # Ref by Problem

20. # Ref by Location

21. # Ref by Time of Day

22. # Ref by Students

23. www.swis.org Login: EBS Password: EBS

24. Changing Staff Perceptions Our Story Targeting Interventions

25. Do you know the 3 B’s? Parent Survey Results How have you heard about PBIS?

26. Do you teach the behavior matrix expectations ?

27. What you do matters!

28. We had our 80%! • Now we needed to address playground behaviors!

29. We knew where We dug deeper to learn who

30. AndWhen

31. First Grade Playground Interventions • Increase supervision • Training for supervisors and students on common expectations • Switching lunch recess order • Games Day • Choice Wheel

35. Other Features of SWIS • Built for building based decision making • Data on students does not transfer from school to school because behavior is a product of the environment • Building teams have quick access to building data in graphic form • Data can be transferred to I-Campus (and other data bases) to avoid double data entry and to store individual student histories. • Web Based • Inexpensive ($250 per school per year) • CICO and ISIS applications

37. Thank You!Jen Freemanjenfreeman09@gmail.com Questions?