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AACP and TiPEL SIG Present: Webinar on Webinars

AACP and TiPEL SIG Present: Webinar on Webinars. Oct. 24 th , 2011. Presenters Allan Lee, Director Information Tech AACP Gary Theilman, Pharm.D . Associate Professor of Pharmacy Practice, University of Mississippi School of Pharmacy

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AACP and TiPEL SIG Present: Webinar on Webinars

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  1. AACP and TiPEL SIG Present:Webinar on Webinars Oct. 24th, 2011

  2. Presenters • Allan Lee, Director Information Tech AACP • Gary Theilman, Pharm.D. Associate Professor of Pharmacy Practice, University of Mississippi School of Pharmacy • Keith Christensen, Pharm D, BCPS Associate Professor of Pharmacy Practice, School of Pharmacy and Health Professions, Creighton University Associate Profession of Internal Medicine, School of Medicine, Creighton University • Eric Wombwell, PharmD, BCPS Clinical Assistant Professor, Division of Pharmacy Practice & Administration, UMKC School of Pharmacy • Jeffrey Evans, Pharm.D. Associate Professor of Pharmacy Practice, College of Pharmacy, University of Louisiana at Monroe

  3. Agenda • Objectives • Why, what and how • Types of webinar – programmatic vs. operational • Online demonstration of system capabilities and functionality • Procedures and Guidelines • Templates and Forms • Best practices • Post webinar • Question and Answer with the discussion panel

  4. Objectives At the end of this presentation, the participants will be able to:  • Describe how the Adobe Connect software available through AACP can be used to hold webinars and virtual meetings • List the steps involved in working with AACP to set up a webinar or virtual meeting for a Section or SIG • Perform basic functions necessary to manage a webinar or virtual meeting • Utilize "best practices" to help ensure a successful webinar or virtual meeting • View/use webinar procedures and guidelines developed by AACP. • View/use responsibilities charting for a successful webinar

  5. Why, what, and how • Why? Address leadership request for more tools to assist in member engagement • What? Adobe Connect - platform neutral, flash based system • How? Will be shown how to use the system as part of the online demo

  6. Types of webinar • Programmatic – lecture style, speakers and moderator use conference call to broadcast, participants are muted and listen through computer speakers, QA submitted via online (100 participants max limit) • Operational – collaborative, business meeting oriented. All participants are on conference call and can be heard. (25 participants or less recommended)

  7. Demo - Functionality • Presentation – PDF, Powerpoint, Images supported • Polling - real time results • Screen sharing • File download • Question and Answer • Whiteboarding • Recording

  8. Procedures and Guidelines Main Points • Completed webinar request form to Sandy Stutman 60 days for programmatic; 30 days for operational • Moderator must be officer • 3 programmatic and/or 3 operational webinar • Responsibilities – Moderator, speakers, AACP

  9. Templates and Forms • Powerpoint - AACP branded • Webinar request form • Communications • Scripts: https://sites.google.com/site/tipelsig/webinar-series/webinars-ay-2011-2012/ay11-12-webinar1 • Best Practices

  10. After the webinar • Sending out email for the recorded session for those who couldn’t attend • Information for recording will be posted to AACP website • Evaluation – A short evaluation survey will be sent to participants who registered with an email address.

  11. Questions • What do you see as the value of having video as part of a webinar or online meeting? Is it worth the trouble?  • Which is best:  Using a telephone for audio or using a microphone hooked up to a computer? • What are the three things most likely to "go wrong" during a webinar or online meeting?   How can we avoid these problems? What do you do if they occur during a live session?  • What's the best way to let people know about a webinar or online meeting? How often should they be "reminded"? • What kind of deadlines should be set for the speakers/presenters? • How long before the beginning of the webinar or online meeting do you think the moderators and speaker should "arrive"? • What is the value of "poll questions" during a webinar? How many are optimal for a one hour session? • What's the best way to get handouts or other meeting materials to participants? Should they be mailed out ahead of time or distributed during the meeting/webinar itself? • Have you ever had to deal with an audience member who became "aggressive" or "inappropriate"?  What did/should you do about that kind of situation? • What's the best way to decide which submitted questions should be presented to the speaker? • What do you do if nobody in the audience has any questions?

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