Integrated Management Systems Combining Quality, Environment, Health & Safety Systems

1. Integrated Management Systems Combining Quality, Environment, Health & Safety Systems

2. Integrated Management Systems – PAS99 What is in this presentation: • What do we mean by an integrated management system? • Purpose and aims of IMS • Why should management systems be integrated? • Integrated Management Systems. • Considerations for the Integrated Management Process. • Publicly Available Specification (PAS) 99.

3. What do we mean by an integrated management system? The Integrated Management System (IMS) integrates the management systems for quality, environment and safety to create a new overall management system, in which the processes, interfaces, structures and documentation systems of the individual systems are combined into a standard system.

4. What do we mean by an integrated management system? Quality and process management Environment Safety Balanced KPI systems P r o c e s s e s Management report Vision Goals Management report Management report Work safety Emergency/fire safety Hazardous materials Corporate ranking Corporate planning Corporate evaluation Corporate management

5. Purpose and aim of IMS: • The Integrated Management System is designed to • support managers in the performance of their individual corporate responsibilities • reduce costs and effort in the long-term through continuous process optimisation and by combining duties and competences • support employees in the integrated implementation of processes • guarantee the supply of employment-related information and requirements • secure a positive corporate ranking (management quality) • estimate ecological and economic opportunities and risks and thus ensure sustainability. To achieve the goals of IMS, all elements must be captured, duplicated work and activities avoided, and a Group-wide IMS peformance plan implemented.

6. Why should management systems be integrated? • Be consistent within the organization. • Improve internal and external communication. • Avoid duplication and gain cost savings. • Reduce risks. • Expose conflicting objectives. • Identify and rationalise conflicting responsibilities and relationships. • Gain a structured balance of authority/power. • Focus organization onto business goals. • Create a formalisation of informal systems. • Harmonise and optimise practices. • Identify and facilitate staff training and development.

7. Integrated Management System Present Situation After Introduction of IMS • Several different management systems running in parallel • Different standards (specifications) and documentation systems • No continuous process environment • No standardised ruling for interfaces • Implementation of a continuous and process-oriented integrated management system as a management and control tool throughout the Company, complete with an effective and legally established structural and workflow organisation • Definition of IMS roles, clear allocation of responsibilities • Guarantee of continuous process improvement to optimise performance and costs Work safety Safety Environment The 6 elements of IMS Fire safety/ emergency Hazardous materials Quality

8. Integrated Management System MANAGEMENT SYSTEM • System to establish policy and objectives and to achieve those objectives. • Six common elements – Source: ISO Guide 72 • Policy • Planning • Implementation and Operation • Performance Assessment • Improvement • Management Review

9. Integrated Management System Which Management Systems standards can be integrated? Any 9001

10. Integrated Management System Considerations for the Integrated Management Process • The extent to which integration should occur. • The political and cultural situation within the company. • The levels of competence necessary. • Legal and other regulatory requirements. • Clear objectives for the integration project.

11. PAS 99 Integrated Management Framework

12. Integrated Management System What is PAS 99 • Based on ISO 14001 structure • PDCA Cycle to support systematic management • Risk Based Standard • Helps is you really know your processes! • Process identification with inputs & outputs are essential 6 common requirements: Policy Planning Implementation & Operation Performance Assessment Improvement Management Review

13. Integrated Management System

14. Implementing PAS99

15. Risk Based Approach 4.3.1 Evaluation of Aspects & Impacts : evaluate the significant business issues & the associated risk • Quality: Preventive Action? • HACCP • Environmental: Aspects & Impacts • OH&S: Risk Assessments, CoSHH, DSE, PUWER etc. • Corporate Risk Objective: To establish a common frame work to identify, evaluate and control business risks of any type.

16. Legal & Other Requirements 4.3.2 Identification of legal & other requirements • Environmental: licences, waste, water, WEE etc • OH&S: HASAW, Manual Handling, PUWER, Consultation • Human Resource: Working time directive, equality, disability etc • Data Protection: Do you hold customer information? • Products • Software: Are we licensed correctly? • Corporate: New companies act & director liability Objective: Legal compliance (and keep the Managing Director out of court).

17. Documenting Working Procedures • 4.4.1 Operational Control - for example machine maintenance: • OH&S: Wear your PPE, Use the permit to work, isolate the machine • Quality: Set up for quality critical to quality parameters • Environmental: Don’t throw the oil down the drain etc. • Objective: One stop shop document containing all three systems • for each process and task.

18. Core Systems 4.4.3: Documentation requirements, 4.5.4: Handling non conformities, 4.6.2: Corrective & preventive action • Control of documents & data • Control of records • Control of non conformities • CAPA (Corrective And Preventative Actions) Objective: Common procedures for these systems and clear priority for the business as a whole

19. Management Responsibilities 4.2: Policy, 4.3.4: Objectives, 4.7 Management Review • One clear policy relating to all integrated systems • Common (non conflicting) objectives • One Management Review of the business Objective: Common vision, goals and priorities for the business as a whole

20. Implementing an IMS • Write a policy for the IMS • Define the system – write a well structured manual to act as your ‘instruction book’ • Make sure you have well developed process understanding • Install common system elements Specific Systems Q E H&S Common Core Systems Model of IMS System

21. Benefits of an IMS • Encourages risk management across the business • Gives a competitive edge – more holistic approach to business management • Stakeholder satisfaction – systemic approach to risk, cohesion across the business • Common goals across the business