Section 1557 of the Affordable Care Act

1. Section 1557 of the Affordable Care Act Selected Highlights of the Final Regulation CMS Oral Health Technical Advisory Group October 6, 2016 Content provided by the U.S. Department of Health and Human Services, Office for Civil Rights

2. SECTION 1557 OF THE ACA • Section 1557 prohibits discrimination based on race, color, national origin, sex, age or disability in certain health programs and activities. • Section 1557 builds on long-standing Federal civil rights laws • Title VI of the Civil Rights Act of 1964 • Title IX of the Education Amendments of 1972 • Section 504 of the Rehabilitation Act of 1973 • Age Discrimination Act of 1975

3. THE SECTION 1557 REGULATION • Section 1557 was effective upon the enactment of the Affordable Care Act (March 2010) and OCR has been enforcing it since then. • OCR’s final regulation implementing Section 1557 became effective on July 18, 2016 (Nondiscrimination in Health Programs and Activities, Final Rule (81 FR 31376)).

4. WHAT IS NEW ABOUT SECTION 1557 AND THE REGULATION • First Federal civil rights law and regulation to prohibit sex discrimination broadly in health coverage and care. • The law and regulation apply civil rights obligations to the Marketplaces andall of the health plans of issuers participating in the Marketplaces, thereby expanding the scope of civil rights protections in health plans.

5. WHO MUST COMPLY WITH SECTION 1557 • All health programs and activities that receive Federal financial assistance from HHS. • All health programs and activities administered by ACA Title I entities (State-based and Federally-facilitated Health Insurance Marketplaces). • All health programs and activities administered by HHS (e.g., Centers for Medicare & Medicaid Services, National Institutes of Health, Substance Abuse and Mental Health Services Administration, Health Resources and Services Administration).

6. WHAT STATE MEDICAID, CHIP, AND BASIC HEALTH AGENCIES MUST DO BY WHEN • Effective July 18, 2016: • Designate an employee to serve as the compliance coordinator - § 92.7(a) • Responsible for coordinating compliance • Responsible for investigating complaints • Adopt a grievance procedure - § 92.7(b) • Must afford due process and prompt and equitable resolution of grievances • Appendix C to the final regulation is a sample

7. WHAT STATE MEDICAID, CHIP, AND BASIC HEALTH AGENCIES MUST DO BY WHEN – NOTICE & TAGLINES • Effective October 17, 2016: • Post a nondiscrimination notice - § 92.8(a), (b)(1) • Seven elements required in the notice - § 92.8(a)(1)-(7) • Agency may combine content of notice with other notices - § 92.8(h) • Post taglines in at least the top 15 languages in the relevant State or States - § 92.8(d)(1) • Taglines are a gateway to language assistance services • A language in the top 15 must be posted, regardless of the percentage of individuals with LEP who speak the language • This obligation should not be confused with translating documents

8. NOTICE AND TAGLINES CONT’D • Posting requirements for notice and taglines- § 92.8(f)(1)(i)-(iii) • In significant publications and significant communications (except those that are small-size) • In conspicuous physical locations where the agency interacts with the public • On the agency’s website, accessible from the home page • In small-size significant publications and significant communications, must post: • A nondiscrimination statement - § 92.8(b)(2), (g)(1) • At least 2 taglines - § 92.8(d)(2), (g)(2) • Appendices to the final regulation include sample notice of nondiscrimination, nondiscrimination statement, and taglines that State Medicaid agencies can use.

9. REASONABLE STEPS TO PROVIDE LEP INDIVIDUALS MEANINGFUL ACCESS • A State Medicaid agency must take reasonable steps to provide meaningful access for individuals with LEP. Evaluation of compliance is a flexible, fact-dependent standard. § 92.201(a)-(b) • OCR will evaluate, and give substantial weight to, the nature and importance of the health program or activity (including the communication at issue) - § 92.201(b)(1) • OCR will also consider other relevant factors, including development and implementation of a language access plan - § 92.201(b)(2)

10. HIGHLIGHTS OF MEANINGFUL ACCESS: QUALIFICATIONS OF INTERPRETERS & TRANSLATORS • Individuals providing oral language assistance or written translation must be qualified. §§ 92.4, 92.201(d)-(e) • Regulation codifies restrictions on the use of family members, friends, and children to interpret or facilitate communication. § 92.201(d)-(e)

11. DISABILITY REQUIREMENTS: CONTINUING OBLIGATIONS UNDER SECTION 1557 REGULATION • Covered entities must ensure effective communication with persons with disabilities.§ 92.205 • Covered entities must make reasonable changes to policies, practices and procedures where necessary to provide equal access for individuals with disabilities. § 92.205 • Covered entities must ensure newly constructed and altered facilities are physically accessible to individuals with disabilities. § 92.203 • Covered entities must make all health programs and activities provided through electronic and information technology accessible to individuals with disabilities. § 92.204

12. SEX DISCRIMINATION PROVISIONS IN SECTION 1557 REGULATION § 92.206 Sex discrimination prohibited under Section 1557 includes discrimination based on: • An individual’s sex • Pregnancy, childbirth and related medical conditions • Gender identity • Sex stereotyping

13. SEX DISCRIMINATION REQUIREMENTS IN SECTION 1557 REGULATION: § 92.206 • Under Section 1557, covered entities, including State Medicaid agencies, must: • Provide equal access to health care and insurance coverage regardless of an individual’s sex, including gender identity and sex stereotypes. • Treat individuals consistent with their gender identity, including with respect to access to facilities. • But they may not deny or limit sex-specific health services based solely on the fact that the gender recorded for the individual does not align with the sex that usually receives those types of sex-specific services.

14. SEX DISCRIMINATION REQUIREMENTS –GENDER TRANSITION RELATED CARE • Bright line test: Categorical exclusions for all health care services related to gender transition are per se discriminatory. § 92.207(b)(4) • Denial for specific health services related to gender transition will be evaluated based on the application of longstanding nondiscrimination principles to the facts of the particular plan. § 92.207(b)(5) • The regulation does not affirmatively require issuers to cover any particular procedure or treatment for gender transition-related care or restrict an issuer from determining whether a particular health service is medically necessary or otherwise meets applicable coverage requirements in any individual case. § 92.207(d) • Issuers must have neutral standards and administer them in a nondiscriminatory manner.

15. ENFORCEMENT OF SECTION 1557 REGULATION • Imports existing civil rights enforcement procedures for OCR enforcement. §§ 92.301 to 92.303 • Provides for a private right of action against federally assisted programs and State-based Marketplaces. § 92.302(d)

16. VISIT OUR WEBSITE! www.hhs.gov/ocr • On OCR’s website…. • Read about civil rights and HIPAA laws • Download factsheets • Access sample policies and resources in English and other languages • File a complaint • Contact us!