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T-5 - SharePoint - Streamline Productivity within your Agency

T-5 - SharePoint - Streamline Productivity within your Agency. Presentation by Scott McGeary SharePoint Administrator for DSHS – Children’s Administration. Overview of SharePoint in our Organization. Primarily used as an active workspace and archive for projects and work groups

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T-5 - SharePoint - Streamline Productivity within your Agency

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  1. T-5 - SharePoint - Streamline Productivity within your Agency Presentation by Scott McGeary SharePoint Administrator for DSHS – Children’s Administration

  2. Overview of SharePoint in our Organization • Primarily used as an active workspace and archive for projects and work groups • Intranet only • In use for over 3 years • Over 30 sites and sub-sites • Over 3000 users • Over 7.1 million hits total • Over 2 GB bandwidth used daily • Over 80 GB of data and files • No downtime issues during critical business hours

  3. Site Hierarchy

  4. Children’s Administration Home

  5. FamLink Portal – Project Site

  6. FamLink Portal Sub Site

  7. Popular Features • Lists • Task Management • Calendars • Issue Tracking • Project Assignments • Document Libraries • Project archives • Document version preservation • Check-in/Check-out capabilities • Workflow

  8. Example of List

  9. Example of Document Library

  10. Less Practical Features • Discussions • Most discussions of this sort are dealt with in e-mail • Not many people found value in this feature in our office since most people on the main project team were centrally located • Wiki’s • Contributions or changes were rarely submitted to Wiki pages • Most Wiki pages were only changed by the original creator

  11. Example of Discussion

  12. Example of Wiki

  13. Overall SharePoint Experience • Pros • Allows one central location for project artifacts, lists, and management • Allows groups to collaborate electronically in a secure environment • Reliability and uptime • Ease of environment management • Users typically learn and adapt to interfaces and functionality very quickly • Most business needs and processes can be addressed in some way with SharePoint • Integration with Microsoft Office very smooth

  14. Overall SharePoint Experience • Cons • Users sometimes want existing functionality to work differently • Misc. bugs that have since been corrected with updates

  15. Contact Info Scott McGeary mcgeary@dshs.wa.gov 360.486.2305

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