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Site EHS Training Management Strategy Updated: May 19, 2003; December 2005; June 2006; October 2007 Contact R. Mukund, GE Corporate Env Programs with questions or comments regarding this document. This document was developed based on the following workouts:
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Site EHS Training Management StrategyUpdated: May 19, 2003; December 2005; June 2006; October 2007Contact R. Mukund, GE Corporate Env Programs with questions or comments regarding this document. • This document was developed based on the following workouts: • PSU EHS Training Workout (February 26, 2003, Schenectady, NY) • GEPS: Carol Ryan, Larry Wojcik, Patti Gile, Donna Pawlowski, Catherine Peponis • GEP: Bob Gates • CEP: R. Mukund, Natasha Klenke, Bridget Bruton, Vijay Alluru • myLearning – EHS Workout (March 4, 2003, Fairfield, CT) • Corp myLearning: Charles Galda, Kathy Jones • GEPS: Carol Ryan, Larry Wojcik • CEP: R. Mukund, Natasha Klenke • GE business EHS training leads & CEP workgroup meetings, April – May 2006
GE EHS Training Overview • EHS Training Review • Y2002: 1,200,000+ EHS regulatory compliance training units across GE businesses • Each GE site must manage its EHS training matrix based on site-specific activity/risk-based requirements governed by national/local regulations and GE required practices • Compliance required EHS training is unlike personal/skills development – must be defined by an EHS leader through technical review of individual job activities/risks and regulatory requirements • Managing regulatory EHS training requirements is responsibility of site manager(s) and EHS leader. Training completion is not typically managed by full-time designated training lead(s). • Regulatory training requirements may define the specific workers qualified to perform certain tasks on-site (e.g, Lockout-Tagout) • Corporate metric tracks completion of regulatory required EHS training by GE site – same model as all other EHS metrics • GE Energy Greenville, SC Site Example • 2,200+ employees • 163 distinct OHR Business Organizations; and 146 distinct Cost Centers, comprising: • Site COEs – production units, site functions • Business units – Energy Services, Energy Products, other GEPS businesses • PS Business functions – HR, IM, Sourcing, etc. • Y2003: 37,000+ EHS training units; ~30,000 regulatory training units • 18 course requirements by site • COEs: Buckets, Combustion, Rotors, Nozzles, Shrouds, Turbine Assembly; 413 courses by COEs/Cost Center • 25 courses by Site Roles (Tasks) Site EHS Training Requirements Span Business Hierarchy GEPS Business PS Sub-businesses, functions Global COEs Gvl production COEs, functions Site shop level operating units Employees requiring EHS training at Greenville site EHS Training Management Challenges: Administration & Delivery
EHS Training Management System Implementation Establish Site EHS Training Strategy Implement EHS Training Strategy Deliver Required EHS Training Update and Maintain EHS Training Strategy Note: All of these solutions became available as of 1Q 2005!
Training Tracker – EHS myLearning Integration • Functionality critical to EHS regulatory training management enabled by the EHS Training Tracker add-in to myLearning: • “Site” container for regulatory EHS requirements and metrics management; • Hierarchical training matrix to optimally manage EHS regulatory training requirements • “Site-specific” notifications detailing new & transferred employees in Oracle/CDI and workarounds for limitations of Oracle data • “Site-specific” reporting Enable data mining capabilities of company regulatory metrics by site container and qualified-to-work dynamic querying capabilities
EHS myLearning Analysis EHS Training Management Key CTQs TT myL Download Detailed Analysis = Meets CTQ; (?) = Confirmation Needed; = Does Not Meet CTQ Currently Support Assignment of Training by Operating Entity/Site Structure (e.g. Dept/Unit, Job, Task, Activity/Risk Categories) Automatically Assign Employees into Business/Site/Dept Structure established by business EHS organizations Flexibility to Match various EHS Course Types and Frequencies (?) Ability to Designate Each EHS Training Requirement as Regulatory vs. Non-Regulatory (?) Report GE Regulatory Training Completion EHS Metric Minimal System Training Required for Designated Site EHS Training Leads (<8hrs) Establish and Update a Site Specific Training Matrix Based on Site Level Activity/Risk Categories Quickly Identify Training Completion Gaps within the Defined Site Entity Structure (Site/Depts) Ability to Quickly Identify Qualified Employees By Site and Site Departments (internally defined operational hierarchy) Ability to Ensure that Employees in Specific Job Categories have received appropriate regulatory required training Automate and Provide Alerts for Intra-Site, Site-to-Site, and Business Level Employee Transitions and Temporary Absences Ability for Employee to Register/Launch e-Learning Courses and Log Training Completion Deliver and Track EHS e-Learning Content One Platform for the Employee to take both EHS & Non-EHS Training Test Proficiency and Provide Instructor Certification(s) Capability (if required) Prior to Logging Completion Upload and Access Employee Training History
EHS myLearning Analysis & Take-Aways myLearning Gaps • Ability to Support Streamlined Assignment and Tracking of Required EHS Training by Operating Site Structure • Establish Training Matrix Based on Site Activity/Risk Categories; streamlined tracking of Regulatory vs. Non-Regulatory requirement • Alert Employee Transitions and Temporary Absence Cycles (targeted emails to site EHS leads) Overlaps • On-Line Course Scheduling and on-going Management • On-Line Student Registration for e-Learning and Instructor Lead Courses • Proficiency Testing prior to Logging Student Training Completion • Existing Business LMSs (e.g. TEDS, LLS, Clarity) Opportunities Eliminate • Current Business/EHS LMS Systems (e.g., Clarity) • Integration between TT and Business/EHS LMS • Integrate myLearning Student Registration and Launching e-Learning Courses into EHS Training Management Process • Deliver training through myLearning – one face to the student! • Use Site mapping, training matrix and employee transition management EHS workflow administration tools in Gensuite EHS Training Tracker View the “TT-myL Integration” released 3Q2003! …Click Here!