Leveraging Maximo for Asset Management - IMUG

1. Nick Boschert Leveraging Maximo for Asset Management - IMUG

2. Asset Management Process Enhancements Representatives of 286 large and midsize companies were asked, “What are the top pressures forcing you to focus on strategic Asset Management planning?” Business Challenges: (Courtesy of Aberdeen) Operations: ITIL Adoption (Courtesy of APMG) +250% • “Intelligent” organizations successfully addressed the above pressures by considering their entire chain, and optimizing process and technology in each segment. • This Multi-Echelon approach considers: • Capture of relevant information for planning, collaborating with suppliers. (Future state: Pooling of orders, EDI) • Internal evaluation of transportation and handling cycle times, capacity constraints, level of integration between departments. • Collection and analysis of data, prioritization, engagement in forecasting process.

3. Asset Management Process Enhancements Cost reductions and efficiencies achieved through evaluation and optimization of process and technology: • Creation of Rotating Assets, Management of materials, peripherals, Item Masters. • Issuances from Storerooms vs. Direct Issue • Direct Issue PO association to CHG • KPIs, Benchmarking, Tracking of Re-work, Documentation • Decommissions, Disposals • End-user Education, Collaboration

4. Asset Tracking

5. Storeroom Issue, Direct Issue Can select a Storeroom or Direct Issue

6. Storeroom Balances, Re-Order Points Quantity in Storeroom, Quantity reserved, Quantity available.

7. Direct Issue Select Action> Run Reports Create Report Export to Excel, use for quoting, etc.

8. Direct Issue Link to CHG order. Asset created, then associated to location at appropriate stage of CHG completion.

9. Metrics • Decommissions, Disposals • Monthly tracking by date • Different requirements for different locations and asset category. • KPIs • Ability to benchmark locations, asset category, times of year. • Tracking of Re-work.

10. Asset Management Process Enhancements How can MasterCard get positioned to achieve these cost reductions, reduce asset handling cycle times, overcome capacity constraints, and deliver prompt, accurate data across the supply chain? Leverage Maximo functionality, increase automation – Decrease cycle times associated with asset movements, reduce human data entry errors. Leverage supplier capabilities – Automate data flow, control order lead times. Collaboration and synchronization with end-users – Provide prompt, accurate asset movement data; Enhance forecasting. SWOT Analysis of Asset Management’s process and technology: Strengths Existing processes – Detailed and documented. Commitment to process improvement. Internal team familiar with Maximo enhancements. Strong relationships with suppliers, end-users. Weaknesses Questionable standards associated with asset names, locations. Varying levels of Maximo knowledge. Flexibility of the system of record. The tool has historically been focused on utilities, industrial applications. Opportunities Increasing speed and efficiency, minimizing human error associated with manual data entry by automating routine processes. Appropriate resources can be allocated to more complex processes, planning, engagement with end-users and suppliers. Threats Maintenance of tool, and any additional technologies procured. Cost of consumables. Internal costs and person-hours associated with the implementation. Adherence to MasterCard standards related to approved devices, software applications, procedures.