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Mastering PowerPoint Presentations: Tips and Techniques

Learn to enhance slide content, build multimedia presentations, apply transitions, animations, and more. This guide covers viewing, editing slides, formatting text, changing design, colors, and layouts. Explore hyperlinking, action buttons, headers, footers, saving, publishing, and printing from PowerPoint.

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Mastering PowerPoint Presentations: Tips and Techniques

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  1. Finalizing a Presentation Microsoft PowerPoint MS PowerPoint Presentation

  2. Objectives • The students should understand and have hands on experience in • Enhancing slide content • Building an effective multimedia slide show MS PowerPoint Presentation

  3. Outline • Opening an existing presentation • Viewing slides • Editing and Enhancing slides • Text Format • Slide Design, Layout, and Color Scheme • Slide Transition • Animation • Spelling and Thesaurus • Hyperlink and Action Buttons • Header and Footer • Saving a presentation and Publishing to the Web • Printing a presentation MS PowerPoint Presentation

  4. Opening an Existing Presentation • From the File menu choose open or press CTRL + O • Open Dialog Box will appear. • Select the file to open MS PowerPoint Presentation

  5. Viewing Slides • There are three ways of viewing slides: • Normal view • Slide sorter • Slide show MS PowerPoint Presentation

  6. Normal View MS PowerPoint Presentation

  7. Slide Sorter View MS PowerPoint Presentation

  8. Slide Show view MS PowerPoint Presentation

  9. Formatting Text MS PowerPoint Presentation

  10. Changing Slide Design Click on “Design” tool From Formatting toolbar, the Slide Design Task pane will appear. Use thisslider toselect moreavailabledesign templates Click on “Design template” Thumbnail to select an Appropriate Design. MS PowerPoint Presentation

  11. Changing Slide Layout Click on the top of Task pane to display List of other task panes. Click on “Slide Layout” Thumbnail to select an Appropriate Slide Layout. Title Only Title and Text Title and 2-Column Text Select “Slide Layout” to Activate the Slide Layout Task Pane. Blank Content Title and Content Title and 2 Content MS PowerPoint Presentation

  12. Changing Color Scheme Click on the top of Task pane to display List of other task panes. Click on “Color Scheme” Thumbnail to select an Appropriate Color Scheme. Select “Slide Design: Color Schemes” to activate the Color Scheme Task Pane. Click “Edit Color Scheme” to modify The selected color Scheme. MS PowerPoint Presentation

  13. Applying Slide Transition Slide Transition: an effect that specifies how a slide replaces the previous slide. MS PowerPoint Presentation

  14. Text Animation • Click the text object you want to animate • Choose Custom Animation in the task pane • Click the Add Effect button • Click one of the effects and view its submenu • Choose when the effect should start MS PowerPoint Presentation

  15. Text Animation MS PowerPoint Presentation

  16. Animating the Bulleted List MS PowerPoint Presentation

  17. Animating the Bulleted List • To animate the second level bullet also Choose Effect Options  Text Animation tab • Bullet • Sub bullet • Sub bullet • Bullet MS PowerPoint Presentation

  18. Animation of Charts and Graphs • For animating charts, clip arts or diagrams first you have to ungroup the pictures to split them into different components. • Then these components can be animated similar to that of text. MS PowerPoint Presentation

  19. Animation of Charts • Use Un-grouping Animation 100 90 80 70 East 60 50 West 40 North 30 20 10 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr MS PowerPoint Presentation

  20. Animation of Chart • Use Chart Animation from effect option MS PowerPoint Presentation

  21. Check Spelling MS PowerPoint Presentation

  22. Using Thesaurus 2. Click “Tools” menu 3. Choose Thesaurus 1.Select the Text MS PowerPoint Presentation

  23. Using Thesaurus MS PowerPoint Presentation

  24. Inserting Hyperlinks • In your presentation the hyperlinks can be given to the following • An existing File or Web page • A place in the current presentation • Create a new document • Email Address MS PowerPoint Presentation

  25. Inserting Hyperlinks • Select a text or an object, then choose “Insert”  “Hyperlink” MS PowerPoint Presentation

  26. Working with Action buttons • You can use an action button to create a hyperlink or move to a particular slide or to the next slide. • To create an action button Choose “Slide Show” “Action Buttons” MS PowerPoint Presentation

  27. Header and Footer • Choose “View”  “Header and Footer” MS PowerPoint Presentation

  28. Arranging Header and Footer • Choose “View”  “Master”  “Slide Master” Click on “Close Master View” to Return to the Normal view Edit these placeholders To arrange and format the “footer’ MS PowerPoint Presentation

  29. Save in drop-down arrow The Places bar Saving a Presentation • Select “File”  “Save” • When the file have not been saved, the Save As dialog window will appear MS PowerPoint Presentation

  30. Publish a Presentation on the Web • Choose File Save as Web Page MS PowerPoint Presentation

  31. Publish a Presentation on the Web • To change the default web publishing setting click the “Publish” button in the “Save as Web Page” dialog box. MS PowerPoint Presentation

  32. Printing a Presentation • The slides and notes can be printed in the following format: • Slides • Handout • Notes Pages • Outline View MS PowerPoint Presentation

  33. Printing a Presentation • Select “File”  “Print” Select the Type of Printing the presentation MS PowerPoint Presentation

  34. Summary • We discussed • Introduction to PowerPoint Presentation • Creating a presentation • Editing and enhancing a presentation • Preparing a slide show • Saving a presentation • Printing a presentation MS PowerPoint Presentation

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