10 Tips to Find the Best Venue for Your Event

1. 10 Tips to find the best venue for your event! Events today have become an integral part of our lives starting from simple birthday parties to marriage ceremonies or even office parties. Owing to the extreme mundane nature of our modern lifestyle, Events have come to symbolize something refreshing where the participants get to rejuvenate and make merry by spending gala time with the near and dear ones. Additionally, these events apart from being a melting pot for reunion are sometimes pretty significant in terms of professional and networking aspects too, especially for business parties. Whatever be the case, organizing an event requires some meticulous planning and execution. And the question we are commonly confronted with – how to select the best venue for the event? There are several points to be taken care of while choosing the best venue for an event and a few critical ones are discussed below by by the the top top event event management management company company Holy Holy Delights. Delights. The first question that any event organizer will try to assess is the scale of the event! In other words, how big or small the event is, based on the number of invitees. Choosing the right venue according to your event will actually help bringing in the uniqueness or the right vibe of the event. The next factor that is critical is the kind of event it is I.e. the age, sex or profile of the invitees! Are the invitees only children like those in birthday parties or teenagers in cases of reunions or college parties? Is the event solely designed for families or corporate people? All these questions need to be answered while deciding the venue. This is because the pattern of decoration will vary based on the social profile of the people attending an event. Birthday parties will be more colorful and funkier whereas family events or customer events will be more sombre! Next to consider, is the food and drinks arrangements required for the event. Catering being an indispensable part of any event, it is essential to understand if the venue is suitable from the catering perspective. The food items for the children parties will obviously be different from that of the teenagers or young people whereas the family parties will again be having different food arrangements. The inclusion of drinks again is vital because soft drinks will generally grace the kids’ parties while hard drinks will be present mainly for client parties or business parties and generally be a no-no for family gatherings. The services provided by the venue are also important for event venue selection and here comes various factors such as security features like CCTV camera installation, restrictions on alcoholic drinks and other miscellaneous services such as catering, floral arrangements, audio-visual services, Djs, staging and lighting, transportation and so on. Along with these factors, the availability of adequate medical arrangements for sudden emergencies such as first-aid kits, arrangements for fire-fighting, power back up like generator, etc. are also critical while arranging different types of events.

2. Another important factor is the topic of fees or the charges of various kinds of venues. Now, this is a major decision since every single factor has to be taken into consideration while coming up with the budget for an event and accordingly arranging the event based on the venue. The venue charges may be inclusive of meal and taxes or those may be charged separately. Weather is another crucial factor and if the venue is an open-space area, then optimum arrangements like ultra-big umbrellas, etc. must be kept in case of rains. Event management is an art and how choosing your right event venue depends upon the presence of the correct number of helpers and staffs so that there is always an adequate availability of staffs in every single corner and section of the event arena to attend the needs of the invitees and make the event a grand success! The proximity factors along with appropriate transportation from the location of the venue is an important factor to remember so that the invitees find the venue convenient for attending the event. Dedicated parking lot is another prerequisite to keep in mind while deciding the best venue for an event. Lastly, but not the least! Insured venues are a significant factor to bear in mind and will make a real difference in case of any unforeseen situation. Be it any kind of event, if one really puts heart and soul into it, it is bound to be a memorable event for the ones attending it as well as for the ones arranging it. After all, an event is nothing but a celebration of happiness in a social setting. Keep the aforesaid checklist handy while selecting the right venue. For additional support you can always touch base with Holydelights reputed event planners