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"Those who have the data make the rules"

Management Information System Challenges in Community Oriented Programmes B.R. Shamanna Hyderabad, AP, India 9 th General Assembly, IAPB, Course 5, 17 th September 2012, Hall E, HICC, Hyderabad. Acknowledgements Dr. G.V.S. Murthy, India Dr. Hans Limburg, Netherlands.

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"Those who have the data make the rules"

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  1. Management Information SystemChallenges in Community Oriented ProgrammesB.R. ShamannaHyderabad, AP, India9th General Assembly, IAPB, Course 5, 17th September 2012, Hall E, HICC, Hyderabad

  2. Acknowledgements • Dr. G.V.S. Murthy, India • Dr. Hans Limburg, Netherlands • "Those who have the data make the rules"

  3. Management Information System (MIS) MIS is an organized method of providing accurate, timely, relevant data to leadership/managers

  4. Components of MIS

  5. Why do we need MIS for eye care? • Adequate eye care infrastructure • Adequate equipment • Adequate staffing • Good professional knowledge and skills • High output and good quality of care NOT a clinical MIS to control individual patient care!

  6. Current situation & Challenges • WHO standardised indicators (2002) • No standardised MIS software • Some countries developed own systems • NGOs often have their own system and hence incompatibilities • Difficult to evaluate achievements within and across countries

  7. Need for a robust, standardised MIS Requirements: • Standardised indicators • Standardised protocol for data collection and reporting • Emphasis on management of eye care services in country • No individual patient data • Comparable between countries

  8. Need for a robust, standardised MIS • Web-based software • Multilingual • Data entry and automatic data analysis and feedback at district, state and country level • Mapping of indicators to identify trends

  9. Features • User Friendly / Menu Driven / Multi - user • On Line Help • Exception Reports • Adequate system / Data Security • Back up / Restore option • Data transfer from the old to the new system • Reports / Outputs both in Graphical and tabular Form • User - Defined Components / Categories

  10. MIS – The Indian Programme Experience PURPOSE • Dissemination of Information • Status of Eye Health • Augmentation of Ophthalmic Services • Infrastructure support • For Monitoring and Evaluation

  11. Some Features of the MIS • Service Delivery Details • Blindness Prevalence Tracking • Expenditure Monitoring • Infrastructure Monitoring • Eye Care Facility Mapping

  12. Cataract surgical record

  13. Village blind register

  14. Quarterly report format

  15. Quarterly report format

  16. Points to Ponder! • Learn from experiences of countries that have introduced MIS • Do not commit mistakes which have been committed Ex: Frequent reviews and no capacity! • Use MIS to advocate and sustain funding and resource commitments • Build a generic model that allows comparisons and compatibilities.

  17. Thank You!

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