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USDA RURAL DEVELOPMENT RURAL UTILITIES PROGRAM

USDA RURAL DEVELOPMENT RURAL UTILITIES PROGRAM. Technical Support Staff - State Engineers Marcy Newman, P.E. & John Helgren, P.E. . Construction Documents. RURAL DEVELOPMENT DOCUMENTS. http :// www.rurdev.usda.gov/home.html http:// www.rurdev.usda.gov/NY_WEP_Home.html.

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USDA RURAL DEVELOPMENT RURAL UTILITIES PROGRAM

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  1. USDA RURAL DEVELOPMENT RURAL UTILITIES PROGRAM Technical Support Staff - State Engineers Marcy Newman, P.E. & John Helgren, P.E. Construction Documents

  2. RURAL DEVELOPMENT DOCUMENTS http://www.rurdev.usda.gov/home.html http://www.rurdev.usda.gov/NY_WEP_Home.html

  3. Construction Documents • Consulting Engineer prepares • Regulatory Agency reviews (NYSDEC, NYSDOH, County/Local DOH, NYSDOT, County/Local DOT, ARC, SRBC, USACOE) • RD State Engineer review and approve prior to bid • Owner’s Attorney review

  4. Construction Documents Engineers Joint Contract Document Committee (EJCDC)(2007/2010) with RUS Bulletin 1780-26 (10/09) for some forms and guidance No longer a separate Funding Agency edition

  5. RUS Bulletin 1780-26 • Information about engineering and contractor agreements • Advertisement for Bids (Attachment E) • Instruction to Bidders (Attachment F) • Bid Form (Attachment G) • Supplementary Conditions (Attach. H)

  6. Other Documents • Other USDA Forms: 400-6, 1940Q, 1048, Guide A • RUS Supplementary Conditions • Only change bracketed/italizied • Use Engineers Special Conditions for other items • Project Sign

  7. Wage Rates • NYS only required • Federal wage rates and Davis-Bacon required only if other Federal Agency is involved: HUD (GOSC), ARC, EDA or EFC is co-funding • Additional language for Fed. Rates • W/MBE not required by RD

  8. Seismic Requirements • All new above-ground structures must comply with the National Earthquake Hazards Reduction Program (NEHRP). • RD has a pre-printed form for the PE to fill out and sign

  9. RD Review of Documents • Project as identified in PER • Contract Provisions • Free and open competition • Make sense, modest in design? • Environmental mitigation measures from ER • Not re-engineer or regulatory compliance

  10. Open and Free • 1 Manufacturer and “or equal” – Change from 2 mfrs. • Pipe Materials: DI vs PVC vs HDPE • Tank type: LCA in PER or after Bid

  11. Other Items • Bid Schedule • No mfrs • Alternates: add alternates, full project from PER • Contract Price clear • Contract Times • Liquidated Damages • Permits

  12. Other Items, cont. • Soil boring/test pits • Property Ownership/Easements: permanent & temporary • Resident Inspection • ADA - buildings

  13. Procurement methods • Competitive sealed bids • Pre-Selection • Small purchases procedures • follow New York State Municipal Law • quotes from three qualified sources • Short form contract • Owner Construction/Self Help/Force Account-separate documentation required

  14. Pre-Selection • Equipment that impacts design • To obtain best price for equipment • Locked in Price for Bid of Project

  15. Submittal of Contract Documents • Submit one set of documents to State Engineer and Area Specialist; pre-bid • Letter of Conditions MUST have been issued and all conditions fulfilled • Letter of Review sent to PE • Call if significant issues • Acceptable for Bid Contingent on Changes

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