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Youth Camp and Exchange

Welcome. Youth Camp and Exchange. Youth Exchange Program (1). The Lions International Youth Camp and Exchange Program is not conducted for: tourism, education, employment. Instead, it is. Youth Exchange Program (2). A unique cultural learning opportunity. YC Committee.

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Youth Camp and Exchange

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  1. Welcome Youth Camp and Exchange Youth Camp & Exchange Info Session 2019

  2. Youth Exchange Program (1) • The Lions International Youth Camp and Exchange Program is not conducted for: • tourism, • education, • employment. • Instead, it is Youth Camp & Exchange Info Session 2019

  3. Youth Exchange Program (2) • A unique • cultural learning opportunity. Youth Camp & Exchange Info Session 2019

  4. YC Committee • District responsibles: • District A: Patrick Seynaeve • District B: Marie-GabriëlleClerens • District C: Pierre Meyssonnier • District D: Georges Loix • Secretary: • Europe: Frank Lauwers (Chairman) • US/CDN: Paul Berghmans • World: Jean-François Vandermeulen • Incoming: Paul Vanderhaeghen • Financials: Paul Vanderhaeghen • Senior Advisor: Thierry De Wandeleir Youth Camp & Exchange Info Session 2019

  5. Transportation We workwith BCD travel Pros Cons Notalways the cheapest solution Timing of booking is fixed • Direct flights (ifpossible) toindicated airports • Lions are involved • Assistance by • Delays • Changing flight schedules • Unexpected events Youth Camp & Exchange Info Session 2019

  6. Transportation Bookyourself Alternative airports Lions notinvolved in case of: Delays Changing flight schedules Unexpected events Cons Pros • Sometimescheaper solution • Timing of booking is yourdecision Youth Camp & Exchange Info Session 2019

  7. Transport • Extended personal travelis notallowedunless, at least a month in advance, a formal letter is writtenby the parents (guardian) toindicate the adaptedtravelarrangementsandtheir agreement therefore. • The secretary is responsiblefor passing that info tothe camp responsible. • Lions no longer carry the responsibility for this adapted travel. Youth Camp & Exchange Info Session 2019

  8. Prepareyourself • Learnabout Lions. • Get acquaintedwithyour host country: • geography, • culture, • lifestyle. • Regarding Belgium: • Prepare a presentationfor host family andfor camp session. • Take sometypicalgiftswithyoufor the host family. Youth Camp & Exchange Info Session 2019

  9. Whatto take withyou?(1) • If <18 Years: get certificatefromcity hall. • Make 3 copies (at hand, in suitcase, at home) of: • names, addresses, e-mails, • ID, internationalpassport, • tickets, • credit cards, • insurancedocuments. Youth Camp & Exchange Info Session 2019

  10. Whatto take withyou?(2) • Acceptance form of the camp. • For US / CDN: ETA / ESTA document (online via embassy, min. 72 hoursbeforedeparture). • Gifts. Youth Camp & Exchange Info Session 2019

  11. Whatto take withyou?(3) • Fanionsand pins. • Tourist information, typicalgoods (food oftennotpermitted). • Money: credit cards (verifyvalidation), limited cash. Youth Camp & Exchange Info Session 2019

  12. Whatto take withyou?(4) • Never accept gifts, packages, … and check yourluggage. • Never leaveyourthingsunattended. • Money and credit cards on your body (not in backpack). Youth Camp & Exchange Info Session 2019

  13. Whatto take withyou?(5) • Medicinecontaining drugs: • onlywithmedicalcertificatesignedbyyour doctor. Important: Letter must bewritten in English! Youth Camp & Exchange Info Session 2019

  14. Journey (1) • Check yourtraveldocuments: • exact names, • departureandarrival dates, • flight details (change in flight schedules). • Be in airport 2 to 3 hours (outside Europe) beforedepartureand check flight info boards. • ID yourluggage, no home address. Youth Camp & Exchange Info Session 2019

  15. Journey (2) • Youalways get assistance on board bythe flight attendants. • Whenyoutravelwithother YC participants: staytogetheruntilleveryone is picked up. Youth Camp & Exchange Info Session 2019

  16. Journey (3) • Byarrival: host family and/or YCE responsiblewillbe present. • Wear the YCE Polo given. • Switch of roaming. • Take alongchargerand/or powerbank. Youth Camp & Exchange Info Session 2019

  17. Journey (4) • Ifthere is a problem: contact home and/or YC responsibleand/or host family. • They contact us: we take care. • Check details of your return flight(s). Youth Camp & Exchange Info Session 2019

  18. Host family (1) • Onceyou have theircoordinates, contact them. • Find out whattheirideas, expectationsandcustoms are. • Informthem on yourtravelschedule. Youth Camp & Exchange Info Session 2019

  19. Host family (2) • Respect their lifestyle, culture, religion. • It is not a hotel. • Become a member of the family. • Clean your room. Youth Camp & Exchange Info Session 2019

  20. Host family (3) • Use Internet onlyifgrantedby the hosts. • Offer a drink (or more). • Ifyoucan, prepare a Belgianmeal. • YCE policy: It is forbiddento drive vehicles in the host countries Youth Camp & Exchange Info Session 2019

  21. Keep in touch • Informparentswhensafelyarrived in host family (askpermission). • Send card to president of home Lions club. • Keep in touch via … Youth Camp & Exchange Info Session 2019

  22. When back home • Send “thankyou” messageto host family, camp responsibleand president of host Lions club. • Make a testimonial (max. 10 lines) of your trip (+ images) andsenditto YCE responsible of your district and the secretaryforyour host country. • Fill in the questionnaire we willsendyou. Youth Camp & Exchange Info Session 2019

  23. Additional points (1) • Whenyourdestination is Australia, New Zealand, Malaysia or South Africa, the year-end periodmightbeapplicable. Ifnot, the summerperiodremains; you’llbeinformed asap. Youth Camp & Exchange Info Session 2019

  24. Additional points (2) • Ifthere are last minute issues regardingyourtravel, BCD Travel canbecontacted. The 24/7 service has a price: € 38 per call. Youth Camp & Exchange Info Session 2019

  25. Additional points (3) • Don’tforget the Reciprocityobligation: • one week when Europe camps are attended, • 2 weeks forallothercountries. Youth Camp & Exchange Info Session 2019

  26. Additional points (4) • Pleasepayall the bills we sendASAP. • If a camp fee is requested, do paymentASAP; if cash is neededuselocalcurrency. • YCE Belgium is not a travel agency: we offer ourexperienceand support. Youth Camp & Exchange Info Session 2019

  27. Youth Exchange Program Have a great trip Youth Camp & Exchange Info Session 2019

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