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AMBC HUMAN RESOURCES AND PAYROLL DOCUMENT FLOW

AMBC HUMAN RESOURCES AND PAYROLL DOCUMENT FLOW. Presented by: Trish House, Jayne Parker, Nancy Bremner, Itsue Pfund, and Sheryl Powell April 12, 2013. AMBC-HR Document Workflow. START. UNIT. AMBC-HR. UNIT. AMBC-HR.

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AMBC HUMAN RESOURCES AND PAYROLL DOCUMENT FLOW

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  1. AMBC HUMAN RESOURCES AND PAYROLL DOCUMENT FLOW Presented by: Trish House, Jayne Parker, Nancy Bremner, Itsue Pfund, and Sheryl Powell April 12, 2013

  2. AMBC-HR Document Workflow START UNIT AMBC-HR UNIT AMBC-HR If OSCAR task is MANUAL-Create Job Forms and appropriate documents (all appointment types) ----------------------------------- If OSCAR task is via EPAF - Complete the task (only for students, graduate assistants and temps) Image and index HR documents to employee’s folder in NOLIJ Scan appropriate documents via copy machine to AMBC-HR folder Review HR documents to ensure they are correct and complete • HR Forms • Job Form • Personal Demographic Form • Offer Letter • I-9 (original document) plus supporting materials • Other HR documents required by appointment type • Payroll Forms • CO-NRA form • W-4 form • Direct Deposit Authorization HR approval Complete BANNER entries and route employee’s folder in NOLIJ to Benefits and Payroll (note position number) AMBC PAYROLL AMBC Retreat April 11-12, 2013 LMV_2013

  3. AMBC-Payroll Document Workflow AMBC HR AMBC-Payroll AMBC-Payroll AMBC-Payroll AMBC-Payroll Review job form in Nolij. Job Form and Banner should match. Update Banner (NBAJOBS) record if information is incorrect or missing. Items Reviewed: Job Title Start Date Appointment Percentage 9 month or 12 month status Supervisor Information Labor Distribution Documents AMBC Payroll will send to Central Payroll: Completed Spreadsheet for Pay Requests. 2. Original W-4, Direct Deposit, and CO-NRA Forms received from units. Also review and update information in the following tabs for completion: Supervisor Default Labor Base Job-Salary Encumbrance On completion of Job Form in Banner: In Nolij, stamped Reviewed-AMBC Payroll Contact Name and Date. Pay Request and Manual Check Request-notation of AMBC Payroll Contact Name and Date completed. AES Stations Only: AMBC Payroll will notify when Requested Labor Distributions are completed. END AMBC Retreat April 11-12, 2013 LMV_2013

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