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AlphaNET Workshop

Ronald D. Stovall, Jr. | February 9 th , 2013. AlphaNET Workshop. About the Presenter. National Chairman on Rules and Credentials Regional Associate Executive Director Member since April 2002 thru Theta Tau Chapter, Flint, MI. Member of Eta Tau Lambda, Akron, OH. Agenda.

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AlphaNET Workshop

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  1. Ronald D. Stovall, Jr. | February 9th, 2013 AlphaNET Workshop

  2. About the Presenter • National Chairman on Rules and Credentials • Regional Associate Executive Director • Member since April 2002 thru Theta Tau Chapter, Flint, MI. • Member of Eta Tau Lambda, Akron, OH

  3. Agenda • What is AlphaNET? • How Data is Processed (Before | After) • Stepping through AlphaNET • Expectations of a Brother/Chapter • Working with Reports

  4. What is AlphaNET? The importance of the tool for todays needs

  5. Technical Specifications Black Data Processing Association • A secure web-based application developed by ARC Solutions, Inc. (http://www.arcsolutionsinc.com/) • ARC developed the Membership Application Platform (MAP) • 100% Web-based Software • Security & Data Protection • 24-hour monitoring • Nightly back-ups • Virus protection • Back-up network and power connections, as well as back-up cooling systems Customers of ARC National Society of Black Engineers

  6. Features and Benefits Membership Documents • Membership Profile • Change of Address • Life Membership Application • Life Membership Remittance • Reactivation Form • Intake Application Chapter Documents • Chapter Director and Report • Change of Address • Remittance of Funds • Chapter Business History

  7. Data Processing Views Visuals on how data is moved throughout the organization

  8. Alpha Regions Paper-based forms are Mailed, Faxed or Emailed National Office receives paper No. of Chapters

  9. How Data was Process before AlphaNET No. of Chapters

  10. How Data is processed with AlphaNET

  11. Stepping Through AlphaNET The URL and views of the AlphaNET Membership System

  12. General Information • Internet Explorer is the Web Browser to use for optimal performance. • Mozilla, Opera, Chrome will work • URL: https://alphanet.apa1906.net • Can also be reached through • http://www.apa1906.net • http://www.alpha-midwest.org

  13. Main Page • Section for first time users • Login for existing users • Link for Aspirants

  14. Member Screen • Member Info • Search Engine • General Tasks • My Chapter • My Area • My District • My Region

  15. Chapter Screen • Chapter Standing • Contact Info • Listing of Officers • Number of Members • Chapter Information

  16. District Screen • # of Members • Committees • Area Listing

  17. Expectations of a Brother/Chapter Requirements to achieve the most information from the organization

  18. Is your Information current? Path: Membership My Current Membership Information • Information used to communicate with brotherhood • Information ispopulated byyou andGeneral Organization

  19. Is your Information current? Path: Membership My Current Membership Information • Information is usedto provide targetcontent tobrothers

  20. Is the Chapter Information current? Path: Membership My Chapter • Information aboutthe chapter is located here • Chapter Expiresequals directorysubmission

  21. Is the Chapter Information current? Path: Membership My Chapter • Directory Informationis captured to helppromote the org. • Clicking Renew thisChapter will beginthe chapter directorysubmission process It is the responsibility of ALL brothers to make sure their information and the chapter information is correct

  22. Working with Reports How to get the information you need from AlphaNET (Committee Member Specific)

  23. Requirements to Access Membership Data • Must be an officer in a committee • Committee must be linked to an organization layer (i.e. General/Region/District/Area) • Committee must be selected as “administrative” so that view permissions can be assigned • At a minimum, view permissions must be assigned to the officer • A committee not selected as “administrative” will not be able to view data

  24. Creating a Committee • Click the Membership tab. • Under General Tasks, click either My Region, My District, or My Area). • Under What you would like to do?, click Create a New Committee. If permission is allowed! • Complete the required information, select the committee as administrative and click Save.

  25. Adding a Position • Click the Membership tab. • Under General Tasks, click either My Region, My District, or My Area). • Under Current Committees & Boards, click a committee. • Under What you would like to do?, click Create New Position. • Complete the required information and select preferred permission level; • Normal Member - The officer is listed, but has no more permissions than any other member • View Members - The officer can view members' information, but not edit it, for the committee jurisdiction • Committee Manager - The officer can perform all of the above tasks, plus manage and appoint committee positions • Click Save Position.

  26. Midwestern Region Committees • List of Committees created at the Region Level • Committees in bold are Administrative Committees • Districts have the ability to create similar structures

  27. Entering the Report Menu • Click the Membership tab. • Under General Tasks, click either My Region, My District, or My Area). • Under Current Committees & Boards, click a committee. • Under What you would like to do?, click Membership Report Center. • Click a tab for the type of report to run; • Member Reports • Chapter Reports • Committee/Board Reports • Officer Reports • Aspirant Reports

  28. Selecting the Criteria • Click the ‘create new report’ link to begin • The advanced search method is preferred • Think of it as what section of the data am I interested in? • AlphaNET already condenses some data for free.

  29. Selecting the Criteria • Pressing ‘Add Criterion’ will keep the user at the same page to add further information • Pressing ‘Add & Continue’ will advance to the next screen • Think of it as what portion of the selected data do I want to see? • It is possible to position and sort the data

  30. Reporting Output Options • Web Browser • The results will show in your web browser. • Microsoft Excel • The results will be saved to a Microsoft Excel spreadsheet. NOTE: If results will be used as a database, delete the 1st three rows and save file as a Microsoft Office Excel Workbook. • Statistical Analysis • The results of your search will be displayed graphically on screen. • Mass Email • The results of this search will be routed to the AlphaNet Mass Email Engine for email delivery.

  31. Sample Reports • Reports were created for each District • Included Reports are: • Active Members Report • Inactive Members Report • Members not signed into AlphaNET • General Member Report (excel/email) • Chapter Directory Report • Chapter Directory Not Submitted • Chapter President/VP/Treasurer Report (excel/email) • Aspirant (Fall) Report

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