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Breakout Session # 1710 Colleen Griffith-Regal, CPCM, Fellow; Gary G. Lyttek, SBPM National Nuclear Security Administra

Strategic Sourcing for Small Business. Breakout Session # 1710 Colleen Griffith-Regal, CPCM, Fellow; Gary G. Lyttek, SBPM National Nuclear Security Administration April 16, 2008, 1:30-2:30 . Agenda . Who’s NNSA? Strategic Sourcing Primer Our Requirement & Environment

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Breakout Session # 1710 Colleen Griffith-Regal, CPCM, Fellow; Gary G. Lyttek, SBPM National Nuclear Security Administra

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  1. Strategic Sourcing for Small Business Breakout Session # 1710 Colleen Griffith-Regal, CPCM, Fellow; Gary G. Lyttek, SBPM National Nuclear Security Administration April 16, 2008, 1:30-2:30

  2. Agenda • Who’s NNSA? • Strategic Sourcing Primer • Our Requirement & Environment • Acquisition Approach & Application • What’s Next • Upcoming Solicitations

  3. Strategic Sourcing • “…the collaborative and structured process of analyzing an organization's spending and using the information to make business decisions about acquisition commodities and services more effectively and efficiently.”  • OMB Memorandum dated May 20, 2005, "Implementing Strategic Sourcing"

  4. What it is… Proactive Collaborative CAO, CIO, CFO Structured Spend Data Assess Org & Technology Success Measures Systemic What it is not… Volume or Bulk Buying Getting the Best Price Reducing Contracts Quick Fix Strategic Sourcing

  5. Needed: $348M in Support Services • Technical • Management/Operations/Administration (MOA) • DOE and NNSA wide

  6. Scope • Technical • Nuclear nonproliferation, nuclear stockpile stewardship, emergency mgt, intelligence analysis, specialized transport, environmental, high performance computing, modeling/simulation, physics, laser and pulsed power technology, counter terrorism, program and project mgt, safety and health, QA, facilities operations, policy analysis

  7. Scope, cont. • Management, Operations, Administration (MOA) • Program integration, project mgt, translation and interpretation, security functions and security mgt, correspondence center and mailroom, equipment and services distribution, transportation (domestic and international), acquisition support, records mgt, workshop and conference support, human resources, financial mgt services, and preparing correspondence, testimony, and responses to Congressional inquiries.

  8. Acquisition Strategy • Two sets of multiple award BPAs (technical and MOA) • Strategic sourcing, DOE/NNSA • GSA schedule contractors • GSA Federal Integration and Management Center (FEDSIM)

  9. Strategic Sourcing ≠ Bundling • FAR 2.101—Bundling occurs when • Multiple previous contracts are consolidated • Previous contract was or could be performed by small business • Results in solicitation for a single contract • Unsuitable for award to small business • Consolidation of requirements, not bundling

  10. None of the Above • Majority of previous effort under three “bridge contracts,” all to large businesses • No intent to terminate previous contracts, including those to small businesses • Multiple awards anticipated, with strong preference for small business • BPAs not mandatory—programs can continue to go to existing small businesses • Highly suitable for teams of small businesses

  11. Market Research • Wide scope meant teaming • Multiple Federal Supply Schedules • MOBIS, PES, Language, Logworld • FEDSIM posted RFI to E-Buy + Industry Days • Over 200 small businesses • Interested Parties List—promote teaming

  12. Promoting Small Business • No GSA set asides, but… • Business size most important evaluation factor • Small Business Approach/Methodology Plan primary management subfactor • BPA requires annual report; termination penalty for failure to achieve minimum goals • Small Business definition • GSA Schedule • Central Contractor Registration (CCR)

  13. Task Order Lead Rotation • SBA Final Rule, Small Business Recertification • Every five years/on renewal of the FSS contracts • Size standard of $6.5M • Awards to Teams with Contractor Teaming Agreements (CTAs) • Rotate task order lead positions to maintain small business status • Socioeconomic reporting at the task order level • BPA requirement for 51% of work performed by small business

  14. Results • Tech Support awarded ahead of schedule • Five BPAs, four to small businesses • W/in 30 days, $99.4M in orders, all to small business, all previously large business • MOA protested, task order lead rotation • Government upheld • Six awards, all to small business • FY 2006 Federal Small Business Innovation Award

  15. What’s Next? • Kansas City Supply Chain Management Center • E catalogue systems • Supporting • Laboratories (Primes) • Production Facilities (Primes) • Federal Government • Commodity Teams • Nationwide Market • Focused on Small Business First • In place by close of 2008 85% of NNSA budget

  16. Latest Small Business Requirements Office of Secure Transportation • One qualified small business firm to provide support services to OST • Logistical, curricula development and training, munitions support, project control, shipping and receiving, fleet vehicle management, OST property management, program and management analysis, data entry support and administrative support • $95M over 5 years • 561210, “Facilities Support Services”, with a small business size standard of $32.5M • Target: One small business • Solicitation: April 2008 • Start Date: September 2008 • Buyer: Maria Vasquez, email: mvasquez@doeal.gov Phone: 505-845-4805 All dates and times are subject to change as determined by the Contracting Officer.

  17. Latest Small Business Requirements, cont.Environmental Characterization & Remediation Services (DE-RP52-08NA28091) • EC & RS at the NNSA Nevada Site Office • Provide EC & RS for several simultaneous projects at multiple locations. Services include site characterization and assessment studies, technical support in planning, management, and execution of the program, regulatory & policy review, database management, records and admin. support, and public support activities • $100M over 5 years • 562910 Environmental Remediation Services with a size standard of 500 employees • Target: Single award • RFP: March 21, 2008; Pre-proposal Conference: April 4th • Proposals Due: April 30th • CO: Mary Henry, 505-845-6493, mhenry@doeal.gov All dates and times are subject to change as determined by the Contracting Officer.

  18. Latest Small Business Requirements , cont.NationalEnvironmental Policy Act NEPA (DE-RP52-08NA28016/21) • DOE Nation-wide Multiple Award IDIQ Contracts • All Program Offices • Environmental Impact Statements, Environmental Assessments, Environmental Reports, and other required NRC documents • $100 - $200M over 5 years • 541711/12 Research and Development in Bio, Phys, Engr, and Life sciences with a size standard of 500 employees • Target: Up to 4 SB Awards & up to 4 LB awards • Tasks under $1M set aside for SB Competition • RFP in March/April with awards late summer • CO: Sam Espinosa, 505-845-5809, eespinosa@doeal.gov All dates and times are subject to change as determined by the Contracting Officer.

  19. Latest Small Business Requirements , cont. Lawrence Livermore National LaboratoryGeneral Plumbing Supplies • BOA with a qualified small business for "General Plumbing Supplies" • Quality Program Standard ASQ C-1:1996 or Better • Three years with option for 2 - one year extensions • Approximately $1 Million a year • 423720 - Plumbing and Heating Equipment and Supplies (Hydronics) Merchant Wholesalers • Solicitation: April/May 2008 • Start Date: August 2008 • Contact: Stan Howell, email: Howell6@llnl.gov • Phone: 925 422-8997 All dates and times are subject to change as determined by the Contracting Officer.

  20. Latest Small Business Requirements, cont.Pantex Plant – Amarillo, TX.General Plumbing Supplies • Well Drilling Basic Ordering Agreement (BOA) • Ogallala monitor wells and 5 perched monitor wells will be drilled under this Statement of Work (SOW). • RFP Release: 3rd quarter. • Expected award: 4th quarter. • Estimated cost: $2.3M. • Contact: Ken Swanson at 806-477-4055 or by e-mail at kswanson@pantex.com All dates and times are subject to change as determined by the Contracting Officer.

  21. Latest Small Business Requirements, cont.Pantex Plant – Amarillo, TX.Design/Build/Operate ISB System • Design with an option to build, operate and maintain the In-Situ Bioremediation (ISB) system • Design an anaerobic ISB system to treat perched groundwater that drive risks to the Ogallala Aquifer RFP release: 3rd quarter • Expected Award: 4th quarter • Estimated cost: $1M-$2M • Contact: Gary Moore at 806-477-5646 or by e-mail at gmoore@pantex.com All dates and times are subject to change as determined by the Contracting Officer.

  22. Latest Small Business Requirements, cont.Las Alamos National Laboratory Sampling Well Drilling • NAICS: 562910 • Estimated Value: $80M • Estimated RFP Release Date: 9/30/2008 • Competition Type: Small Business Set Aside • Contact: Moe Zamora at business@lanl.gov Environmental Drilling (Multiple awards) • * NAICS: 562910 • * Estimated Value: $29M • * Estimated RFP Release Date: 5/31/2008 • * Competition Type: Small Business Set Aside • * Contact: Moe Zamora at business@lanl.gov All dates and times are subject to change as determined by the Contracting Officer.

  23. Contacts • Colleen Griffith-Regal, 202-586-7446, colleen.griffith-regal@nnds.doe.gov • Gary G. Lyttek, 202-586-8304. gary.lyttek@nnsa.doe.gov

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