Cataloging and Metadata at the University Library

1. Cataloging and Metadata at the University Library

2. Units for cataloging and metadata • Technical Services—220 Library • Cataloging units in several other departments for special formats and languages • Coordinated by Cataloging Working Group; Qiang Jin is Senior Coordinating Cataloger and chair of CWG • CWG meets every month or two and also communicates via a discussion list and website

3. Content Access Management (Central Cataloging and Metadata) • Located in 220 Library • 6 librarians, 4 academic professionals, 22 senior staff with cataloging experience, 4 graduate assistants, 4 hourly student employees, other project-based part-time employees • Catalog monographs, serials (print and electronic), some media, and electronic resources • Processes more than 50,000 items per year

4. Cataloging web page http://www.library.uiuc.edu/cam

5. Monographic Cataloging • Performs all cataloging except cataloging on receipt, which is done in Acquisitions • All titles are cataloged in OCLC • In this unit all titles classified by Dewey Decimal Classification (with a number of local modifications adopted decades ago) • Copy catalogers work mainly in our local system, Voyager—add holdings and item records • Original catalogers upgrade or enter records in OCLC and then export them into Voyager

6. Authority work • Voyager validates headings—a check on whether we’re using the correct form • If a heading doesn’t validate, we check the authority file in OCLC • 4 original catalogers are active in NACO and add authority records to the national database--NACO stands for Name Authorities Cooperative Program; part of PCC (Program for Cooperative Cataloging) • New authority records are regularly added to Voyager by our consortium, CARLI

7. Catalog maintenance • 4 staff members work on catalog maintenance in addition to doing copy cataloging; original catalogers sometimes correct variant forms of names too • Receive requests from public service librarians and occasionally from users for corrections to records • Call numbers can also be changed • A bibliographic maintenance group is looking into ways to make extensive changes

8. Serials Cataloging • 1 academic professional, 5 staff, hourly employees • Work with print and electronic versions of serials • Update Voyager and Online Research Resources Database • Copy and original cataloging in this area too • Holdings maintenance and dealing with title changes—big part of serials cataloging

9. Electronic Resources • Both electronic journals and electronic books can be found in the Library OPAC • Records for electronic journals link to our electronic resource management system, called ORR, which then links to full-text articles or databases • Records for e-books lead directly to the resource. Most records have been added with a batch loading process, but we have begun to add some individually, and this will increase

10. Metadata • A new area for this department, although digitization projects have been going on for at least ten years (Kolb-Proust Archives, European Emblem books) • 1 librarian working on projects for Illinois Harvest and Open Content Alliance • State-funded project (not part of Google) • Examples in the fields of chemistry, engineering, history and library science • Providing collection level and item level metadata • Dublin Core is used at present

11. More information on mass digitization projects at the UIUC Library http://images.library.uiuc.edu/projects/ General questions on Cataloging Gail Hueting ghueting@illinois.edu

12. Illinois Newspaper Project • Located in 220 Library but not part of Cataloging • Grant-funded, part of U.S. Newspaper Project; will be finishing this month • Catalogs and preserves American newspapers held in Illinois libraries (all over the state)