1 / 23

Little League Information Officer (LIO)

Little League Information Officer (LIO). What am I supposed to do and When do I do it?. As an LIO You Should Have. A Copy of the Latest “Little League Operating Manual” A Copy of the Latest Baseball and Softball “Official Regulations and PLAYING RULES”

hu-grimes
Download Presentation

Little League Information Officer (LIO)

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Little LeagueInformation Officer (LIO) What am I supposed to do and When do I do it?

  2. As an LIOYou Should Have A Copy of the Latest “Little League Operating Manual” A Copy of the Latest Baseball and Softball “Official Regulations and PLAYING RULES” You Need to be VERY FAMILIAR with The Rules & Regulations of Little League – You don’t have to be an Expert, but the more you know the better off you will be.

  3. What Does LLSay my Job is? Information Officer – The information officer manages the league's official home page on active.com, manages the online registration process and ensures that league rosters are maintained on the site, assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis, collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, league members and media, serves as primary contact person for Little League and active.com regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International, and displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience.

  4. YOU SHOULD START BY Review your LL’s current communications to see if there are other options available to provide cheap or free communications tools that you can use. You will need to setup a multi-system approach so that you can reach out and provide communications to more of your members. In Addition to your communications you should look at how your LL processes information and documents to determine if they could be automated. Automated processes provide a cost savings as well as limits the chance of loss of documentation.

  5. So What Do IREALLY DO? Use the league Website, Bulletin Board, and / or any other available methods to GET THE WORD OUT about what’s going on in your League. In Addition to your Website on eteamz, you should have a Bulletin Board at your Park/Facility where you post important information. The more places the information is available the better. If people in your league/area do not know what’s going on, IT’S YOUR FAULT.

  6. What is available for me to use? (cont) Website eteamz.com provided free to all chartered Little Leagues and supports the League finder application on Little League’s website.(Required to have) Hosted website (If used you must put a link to this site from your eteamz. website) Register your league with Google so that you will be found when people search the internet for you.

  7. What is available for me to use? (cont) Social media tools Twitter  is an online social networking service  and micro blogging service that enables its users to send and read text-based messages of up to 140 characters, known as "tweets" Facebook lets users exchange messages, including automatic notifications when they update their profile YouTube  is a video-sharing website on which users can upload, view and share videos

  8. What is available for me to use? (cont)  Voice broadcasting and bulk text messaging Public Radio can be a very effective means of delivering a message to your members. Call-Em-All, is a service that provides on-demand automated voice broadcasting and bulk text messaging  RainedOut.com is the free and easy way to let everyone know what's going on by text, email and Facebook.

  9. What is available for me to use? (cont)   Virtual Phone Systems Google Voice  provides a free phone number with calling within North America as well as  voicemail, free text messaging, call history, conference calling, call screening, blocking of unwanted calls, and voice transcription to text of voicemail messages Grasshopper Virtual Phone: When callers dial your Grasshopper 800 number, they hear a custom main greeting giving them options from which to choose, i.e. "Thank you for calling ABC Little League, dial 1 for registrations, 2 for support..."   You can be reached on your home, office, mobile or VoIP phone

  10. What is available for me to use? (cont)   Conference calls freeconferencecall.com  provides a reliable, free, reservation-less and easy to use audio conferencing service.

  11. What is available for me to use? (cont)   Cloud Storage (data is stored in virtualized pools of storage which are generally hosted by third party websites) iCloud Storage: 5GB free, 20GB is $40 a year, 50GB is $100 a year Mobile Integration: Built into iOS 5 Desktop Integration: Mac OS X 10.7.x and Windows 7 Pricing: $40/$100 a year Box Storage: 5GB free, up to 50GB for personal accounts, 1TB for business and unlimited for eneterprise Mobile Integration: iOS, Android, and BlackBerry Desktop Integration: Mac, Windows, web

  12. What is available for me to use? (cont) Dropbox Storage: 2GB free and 500MB per referral, paid plans up to 100GB Mobile Integration: Android, iOS, BlackBerry Desktop Integration: Windows, Mac, Linux, web SkyDrive Storage: 7GB free (25GB for users who signed up before April 22, 2012), Up to 100GB Mobile Integration: Official apps for Windows Phone 7 and iOS, unofficial Android apps, mobile web access Desktop Integration: Windows, Mac and web Pricing: Additional storage available for $0.50 a gigabyte, 100GB of additional storage is $50 a year. Collaborative Editing: Yes, with Office Live Web Apps File Size Limitations: 2GB (300 megabytes for web uploads)

  13. What about online registrations? (cont) Online registration can make the process of recruiting players easier and faster. Not only does it provide a more convenient way for parents to register their children for Little League, but it also provides League Administrators with a way to effectively organize player data, coordinate teams, and upload required information to Little League International. Plus, communication from season to season is simple.

  14. Online registrations (cont)   1. Optimize Registration Options • Review the methods of registration you offer and complement them with an online registration option. Over time, you may determine that you can eliminate some of the in person registration activities. • List online registration first when offering multiple registration methods. • Highlight online registration on all handouts and signage as the preferred method of registration.

  15. Online registrations (cont)  2. Utilize Your League Website • Provide parents with easy access to your customized registration form that can be completed online. • Allow new parents to easily find your league using a customized boundary map available through www.eteamz.com. Setup your league boundary maps and automatically be listed in the official Little League “League Finder” Directory launching this fall. • Utilize your website to post schedules, rosters, scores, and announcements along with photos to stay connected with coaches, players, parents and volunteers throughout the Season.

  16. Online registrations (cont)  3. Setup Website Navigation • Include prominent online registration links in your main navigation menus—the fewer clicks to get to the registration page, the better. • Place a “Register Online” website button or message on your home page and other popular pages to easily link visitors to your customized online registration page.

  17. Online registrations (cont)  4. Collect Email Addresses • Easily collect email addresses during the registration process so you can send timely emails announcing updates throughout the season and for registration the following year. • Include links within your email directing participants to your online registration information. • Segment your email list to send targeted emails to parents or volunteers. Target emails to parents of players by potential division.

  18. Online registrations (cont)  5. Announce Your League’s Online Registration • Send an exciting announcement to your coaches, parents and players to build enthusiasm around using your new registration option to save time. • Promote online registration by placing your website address in all printed materials, e-newsletters, posters, flyers, email communications, etc. • Plan a pre-season email campaign to increase communication with your players, parents and volunteers about upcoming registration dates and deadlines. Encourage your recipients to forward the email on to friends and family to spread the word about your league. • Place an announcement in your local community newspaper’s event section: e.g., “Registration for _______ Little League will end on ________. Visit website ______ to register today.”

  19. Online registrations (cont) 6. Provide an Incentive • Allow your players to register earlier in the season with online registration. This will help prevent staff and volunteers from becoming overwhelmed once the walk-in registration period begins. • Consider offering discounts for early online registration or charging a small processing fee for manual paper registrations. Offering online registration discounts encourages early adoption and more timely registration behavior season-over-season.

  20. Online registrations (cont) 7. Transition to 100% Online • Get all your players to register online and eventually decrease the number of in-person registrations offered. Arrange one in-person meeting prior to the season to verify all necessary documents. Track verification of documents received through online registration software. • Decrease the time spent entering data and allow volunteers to focus on more important responsibilities. 8. Start Planning For Next Season • Email a short survey to parents asking whether they found online registration convenient and easy to use. • Easily track your leagues total registration for the season and set goals for the upcoming season. • Review ideas with your board for improving the registration process for next season.

  21. Online registrations (cont) If you are interested in learning more about ACTIVE Network’s Online Registration Tools, contact: Web: www.ACTIVEsports.com/LittleLeague Email: ACTIVEsports@ACTIVEnetwork.com Phone: 1.888.490.015.

  22. Information Officer’s duties Manage your LL’s official Internet website. Manage the registration process and ensure that accurate league rosters are maintained. Assign administrative rights to league volunteers and teams. Ensure that your LL’s news and scores are updated on a regular basis. Collect, post and distribute important information on your LL’s activities, including direct dissemination of fundraising and sponsor activities to Little League Baseball, Incorporated, District 49, the public, league members and media. Serve as primary contact person for Little League Baseball, Incorporated regarding optimizing use of the Internet for league administration and for distributing information to Regular Members and Player Members and to Little League Baseball, Incorporated.

  23. IF YOU NEED HELP ASK FOR IT The Regional and District Staffs are comprised of individuals who have EXTENSIVE EXPERIENCE in Little League . They are READY TO HELP

More Related