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Consultant Q & A

ACEC/WisDOT Transportation Improvement Conference. Consultant Q & A. March 6, 2012 Consultant Selection Process. ACEC/WisDOT Transportation Improvement Conference. “If I can put everyone to sleep within the first five minutes, the rest of my presentation should go pretty well.”.

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Consultant Q & A

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  1. ACEC/WisDOT Transportation Improvement Conference Consultant Q & A March 6, 2012 Consultant Selection Process

  2. ACEC/WisDOT Transportation Improvement Conference “If I can put everyone to sleep within the first five minutes, the rest of my presentation should go pretty well.”

  3. Wisconsin Department of Transportation’s Consultant Selection Process ACEC/WisDOT Transportation Improvement Conference

  4. ACEC/WisDOT Transportation Improvement Conference Inquiring Minds that Want to Know: How WisDOT makes Consultant Selections

  5. ACEC/WisDOT Transportation Improvement Conference Blind-folded Dart Toss NOI Paper Toss

  6. ACEC/WisDOT Transportation Improvement Conference • The 1st Step to Selection is the NOI

  7. ACEC/WisDOT Transportation Improvement Conference • What does WisDOT want to see in a good NOI? • Addresses all points in the Consultant Requirements Section • Good brief descriptions of example projects • Similar attributes to project being solicited • Good availability for listed staff • A clear explanation of the staff’s availability

  8. ACEC/WisDOT Transportation Improvement Conference • What does WisDOT want to see in a good NOI? • Relevant comparable experience • Verification that project narrative is understood • Information needs to be accurate and representative • Honest assessments of staff’s work quality

  9. ACEC/WisDOT Transportation Improvement Conference • The 2nd Step to Selection is the Region Review

  10. ACEC/WisDOT Transportation Improvement Conference • Areas for Improvement on NOI’s? • Read the full project scope • Insufficient information to determine qualifications • Unrelated project experiences noted • Poor grammar

  11. ACEC/WisDOT Transportation Improvement Conference • Areas for Improvement on NOI’s? • Obvious errors resulting from cutting/pasting • Evaluate past experience for listed staff • Being accurate about availability of listed staff • Focus on the key players’ qualifications

  12. ACEC/WisDOT Transportation Improvement Conference • Areas for Improvement on NOI’s? • Address project specific skill or consultant requirements • Identifying their specific roles on past projects • Submissions sometimes need a fact checker  • Follow the furnished format

  13. ACEC/WisDOT Transportation Improvement Conference • How does WisDOT reduce your NOI’s down to the “short list”?

  14. ACEC/WisDOT Transportation Improvement Conference Region Rating Team You are on the shortlist. It’s between you and the firm that is getting the job.

  15. ACEC/WisDOT Transportation Improvement Conference • How does WisDOT reduce your NOI’s down to the “short list”? • Good examples of similar project work for both staff experience and project examples • Staff availability is reasonable especially for key staff • Prior experience that the Region had with them • Past performance of firms/listed staff based on evaluations

  16. ACEC/WisDOT Transportation Improvement Conference • How does WisDOT reduce your NOI’s down to the “short list”? • Overall relevant experience/capabilities of listed staff • Specific skill set demonstrated • Work Type Ratings sheet/previous experience in Region • Top two or three project specific skill requirements

  17. ACEC/WisDOT Transportation Improvement Conference • The 3rd Step to Selection is making the SELECTION

  18. ACEC/WisDOT Transportation Improvement Conference • What makes a winning selection? • Project specific NOI • Identifying project specific needs • One that demonstrates that they have seen the project

  19. ACEC/WisDOT Transportation Improvement Conference • What makes a winning selection? • Paints complete picture of your qualifications for the type of work in the solicitation

  20. ACEC/WisDOT Transportation Improvement Conference • What makes a winning selection? • What picture are you • trying to show us?

  21. ACEC/WisDOT Transportation Improvement Conference • What makes a winning selection? • One that nails every aspect about the project • Discussed potential issues with the local units of government • Staffing at the appropriate level based on project complexity • Good past performance on comparable projects

  22. ACEC/WisDOT Transportation Improvement Conference • What makes a winning selection? • An accurate and complete NOI without obvious errors • Demonstrate successful experience working together • Be upfront & completely honest with any information in the NOI

  23. ACEC/WisDOT Transportation Improvement Conference

  24. ACEC/WisDOT Transportation Improvement Conference • What makes a winning selection? • Not submitting the same NOI for 5 different projects • Identifying project specific needs • Communicating the ability to provide a successful project

  25. ACEC/WisDOT Transportation Improvement Conference • The Final Step is Posting the SELECTION

  26. ACEC/WisDOT Transportation Improvement Conference • The Selection is Posted • Firm chosen is happy • Firms not shortlisted – look for ways to improve next time • Feedback Sessions for Interview Projects

  27. ACEC/WisDOT Transportation Improvement Conference The End

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