2009 DOE Accelerator Safety Workshop Summary of Presentations and Panels

1. Closeout 2009 DOE Accelerator Safety WorkshopSummary of Presentations and Panels

2. Schedule Outline

3. Summary of Presentations • Paraphrased • Quick walk down memory lane

4. Fermi Lab Assessment – Scott Davis • Opportunities for improvement in the accelerator safety documentation • Recommended better consistency and control of documentation • Good findings • Tracking training for personnel • Safety culture • FSO Oversight Program

5. ASO Revision Process – Scott Davis • Develop a minimum set of requirements • Discuss approaches at Accelerator Safety Workshop • Provide changes to the accelerator community as soon as practical • Request comments from the accelerator community • Prepare Justification Memorandum by September 30, 2009

6. The End State – Scott Davis • Performance based contracts with the right “requirements set” • External regulation of safety • Fully developed contractor assurance systems • DOE Contract Management replaced by DOE Performance Management • 2 to 3 year time frame

7. NSLS Experiment ESH Review – Andrew Ackerman • Formal documented process • Electronic submissions by user • NSLS liaisons assigned and ESH reviewed with user • Authorizations required to start • Beam line safety checklist developed • Training of users checked • Efficient web based training • Hands on training at beam-line • Training records maintained • Experiment begins

8. User Training APS – Steve Butala • APS core courses available remotely via web • Training determined by experiment safety analysis or • Training determined by job hazard questionnaire • Lecture and practical training for several hazards • Training verified • Training records maintained • Experiment is authorized by signatures; posted at beam line

9. Large Experiment Collaboration Structure and Training at FNAL – Don Cossairt • Large user collaborations (100s to 1000s) • Experiments are institutions (procedures, policies) • Formal MOUs including ESH section with FNAL • ESH policies are same for FNAL employees and FNAL users • Individual training needs assessments performed • Web based, lecture and hands on training are in use • Centralized ESH training where practicable • Records maintained • Language is a challenge • Keeping user training current is a challenge

10. 851 Exposure Assessment – Jim Floyd • Three tiered system proposed at LBNL • Hazard identification using risk based screening • Qualitative assessment and professional judgment • Quantitative assessment determined by decision tool

11. IH Monitoring Issues at Accelerators – Jim Floyd • Nano – need technical basis for sampling • Nano – need standards for measurement interpretation • Nuisance noise – when do you mitigate? • Lasers – portability of third party eye exams • ODH issues in labs – probability of event is low

12. DOE Accelerator Software and QA – Matt Cole • Pick a standard or combination of standards • Map to the 10 DOE QA criteria • Address the integration of software with hardware and humans • Establish effective configuration management • Periodically assess • Share experiences

13. Draft DOE Standard Application Of Safety Instrumented Systems Used At DOE Non-reactor Nuclear Facilities – Asher Etkin • There is a lot of useful material in this standard • For the accelerator community to benefit, we must extract useful material into a separate guidance document

14. Metals Suspension, Moratorium – Sayed Rokni, George Goode • Accelerator community and Office of Science must engage in the process to lift the moratorium and develop workable solutions to this problem • SC and/or contractor staff should participate in the Los Alamos visit as observers and share lessons learned • Accelerator community should form a working group to develop a consensus position regarding lifting the moratorium and for review/comment in REVCOM of the revised DOE O 5400.5 

15. Update on Metals Recycling at DOE Facilities – Don Gregory • Use alternative approaches • Re-use • Common sense agreements with DOE • Retroactive de-posting • Issue has the attention of the Secretary of Energy

16. SNS Modulator Fires – David Anderson • Many “smoke generating” events to date • Nature of component failures well understood • PM and component replacement underway

17. BNL S-band LINAC Fire Safety Concerns – Andrew Ackerman • Three similar fires, 1999, 2003, 2009 – 3 BNL accelerators • Understood the systems and the risks they present • Identified controls (fire or arc detection, procedures, disconnects) • Larger open issues: • Sharing information and resources at BNL • Implementing complete and consistent corrective actions • Establishing standards for equipment design and maintenance

18. NFPA 101-2009 – E. Michael Saleski • Typical accelerator enclosure hardware does not meet standard • Time delay release with audible alarm may be an acceptable solution

19. Contractors' Internal Self-Assessment Programs that Meet ASO Requirements • BNL, ANL, ORNL, FNAL, TJNAF, SLAC, LBNL meet ASO requirements • Approaches vary

20. Human Performance Initiatives, ORNL and BNL - Sam McKenzie and Ray Karol • Human performance initiatives take several years to implement • Consultants and motivated employees should be involved in startup • Culpability schemes are useful • Error reduction in all business areas can be experienced, not just safety • HPI tools and training are maturing

21. Panel Sessions • What is the Appropriate Role of the Accelerator Safety Order? • Views of contractors and DOE were expressed • Contractors support the Order • Recent Accelerator Events and Lessons Learned • Modifications to RHIC after the CERN Event, J. Tuozzolo • Latent hazardous conditions at RHIC were discussed • Radioactivity release at Holifield, B. A. Tatum • Improvements to maintenance program, radiological surveillance program, SAD and emergency response were discussed