Progressing the National Register of Radiation Sources in Cameroon

1. Process Oriented Approach in Updating and Maintaining National Register of Radiation Sources Vienna, Austria, 2017-03-20 - 2017-03-23 Richard NDI SAMBA NRPA- Cameroon

2. Scope • Introduction • Common basis for Regulatoryfunctions • Establishment of a Process Approach in National Register of Sources • Progress Made so far • Remaining Challenges Conclusion

3. Introduction Africa in miniature CAMEROON

4. Population: 22 millions Surface Area: 475 422 Km2 10 regions, 240 ethnic groups (Bantus, Semi-Bantus, Sudanese, etc.) 2 official languages (French and English), 2 main religions: Christian and Islam IAEA Membership:July 1964. In 2006, Cameroon government expressed her intention to work towards implementing the provisions of the Code of Conduct on the Safety and Security of Radioactive Sources and its Supplementary Guidance on the Import and Export.

5. Legislation and Regulations • Law No 95/08 of 30th January 1995 on Radiation Protection and the decree of application No 2002/250 of 31st October 2002 establishing the organization and functioning of NRPA. • NRPA became operational in April 2007. • There is provision on National Register of Sources and Occupational Exposure on Article 4 of Decree of 2002. • Three Ministerial Regulations on Public Health were enacted by the Minister of Public Health in June 2013 to reinforce Decree of 2002 especially on responsibilities of safety of sources. Common Basis Progress Remaining Challenges

6. Establishment and Maintenance of a National Register of Radiation Sources • Since 2009, data collections for radiation sources are continuously being done nationwide and registered with the help of IAEA Regulatory Authority Information System (RAIS) software now RAIS 3.3 web version installed in 2014. • This was migrated from RAIS 3.0 Data on radiation sources are constantly updated nation wide and registered in RAIS 3.3 web Common Basis Progress Remaining Challenges

7. Facilities and Services using Radiation Sources Map of Ionizing Radiation Sources in Cameroon Radioactive sources (SR) associated facilities data vary between 10 in the Centre Region and 25 in the Littoral, with a total of 40 facilities and 162 SR. - 03 Co-60 category 1 radioactive sources used for 02 radiotherapy centres; • 50 Ir-192 category 2 radioactive sources for Industrial radiography; - more than 400 X Ray Generators and 800 occupational workers. Common Basis Progress Remaining Challenges

8. After the Integrated Regulatory Review Service (IRRS) mission conducted in October 2014 to review Cameroon radiation and nuclear safety regulatory framework and activities for its effectiveness and to exchange information and experience in the areas covered since 2007; • Major challenges were in the production of an integrated management system for collecting reliable documents from stakeholders and the respect of international standards with integration of IRRS recommendations into National Strategic Action Plan. Implementing IRSS Mission Recommendation

9. Action Plan developed for improvement of the national regulatory infrastructure for safety

10. Action Plan developed for improvement of the national regulatory infrastructure for safety

11. Process Approach in establishment and Maintenance of a National Register of Sources • Legislative and Regulatory documents (drafts and enacted) • Cooperation • Autorisation (Customized for Associated Facilities) • Inspection • Customized Quality Control of X Ray Generators, Hyperlink Associated Equipment • National Dose Register Customized • Errors from RAIS 3.0 enabled us to establish and use different processes approach in order to sustain the way data is populated. • Excel Sheet is used in parallel to keep Register of Sources by Facility Common Basis Progress Remaining Challenges

12. Authorization Process

13. Application received Customization and Implementation of Authorization Process Documents controlled Review and Assessment Process inspection Pre-authorisation (SCI) Clerk – Mme Ekoto Sorrel Clerk – Mme Toukam + M Akamba Decision accord/reject Mme Doudou (medical) / M. Mvondo (non-medical) Authorization issued Verification SAEL/DRC– M. NZOUATCHA + Dr SABOUANG File archived DG/DRC– Dr SIMO Signing the authorization certificate DG / DRC Clerk – Mme Toukam + M Akamba Clerk – M. Akamba Common Basis Progress Remaining Challenges

14. Upgrade and Verification from customization from 3.3 web. Common Basis Progress Remaining Challenges

15. With IRRS mission done in 2014, various recommendations ditched out : • IMS- Keep an electronic copy of all process documentation into RAIS, so that it can be readily accessible to the management and all staff in the regulatory body with connection toIAEA Catalogue. • Periodically do quality assurance of our registry of Sources. Conclusion: GP: NRPA is using the latest version of RAIS 3.3 to integrate main safety related records, e.g. radiation sources and generators data, records of occupational doses and inspection reports. This enables NRPA to use a single integrated tool to maintain safety related records of facilities and activities which will enable efficient and effective record keeping Common Basis ProgressRemaining Challenges

16. NRPA CAMEROON