How Much Do You Know About

1. How Much Do You Know About Parliamentary Procedure? Begin! Created by: Sam Paschal

2. Howdy! My name is Mary Jane and I’m a member of the FFA chapter at my school. I want our chapter to build a chicken coop at our school, so other kids at Jefferson High can learn about raising poultry hands on. But I need your help. You see, I don’t know how to bring this up at a meeting the right way. Do you think you could help? Help Mary Jane Out!

3. Main Menu Go! Define Specific Motions Officer Positions Parliamentary Procedure Overview Go! Go! Take Quiz Now!

4. Define Specific Motions Main Menu Begin!

5. What Are Motions? Motions are a way to keep order in a meeting setting while using Parliamentary Procedure. In this section you will learn about some of the basic motions that everyone should know. You may be able to help Mary Jane with what you learn about these motions. Continue

6. Specific Motions Main Motion Amend Refer to a Committee Division of Assembly Point of Order Extend or Limit Debate

7. Main Motion A main motion introduces an idea or subject to a group of people for discussion and action. Example: I move to have a bonfire on August 10th at the Smith Farm. Amend

8. Amend Amending a motion changes a pending motion by striking and/or adding words. Example: I move to amend the main motion by striking Smith Farm and inserting Hickory Lane. Main Motion Refer to a Committee

9. Refer to a Committee Referring a motion to a committee allows a small group of people to focus on an idea and gather more information that can be presented to the group. Example: I move to refer this motion to a committee of 3 appointed by the chair. Amend Division of Assembly

10. Division of Assembly Division of Assembly calls for a simple majority vote to be recast by people raising their hand or standing. Example: Member: “Division” Chair: “A division has been called for, therefore we will revote.” Refer to a Committee Point of Order

11. Point of Order Rising to a point of order allows a member to correct the chair on a parliamentary procedure mistake. Example: I rise to a point of order. I believe the main motion is debatable. Division of Assembly Extend or Limit Debate

12. Extend or Limit Debate Extending debate extends the amount of time the debate can last. Limiting the debate limits how many people can speak for and against the pending motion. Example: I move to extend the debate for 5 minutes. I move to limit the debate for two for and two against. Point of Order Summary

13. Good golly! Those were a lot of motions that we just saw. Do you know which one I should use to bring up my idea at the next meeting? A. Amend B. Main Motion C. Refer to a Committee

14. Yeah! That’s exactly what I was thinking! A main motion introduces a new idea to a group, and having our chapter build a chicken coop and raise a flock sure is a new idea! Next Question!

15. I’m not so sure about that one. I believe that amend changes a motion currently being discussed so it reads something else. Someone could amend my motion of raising a flock of chickens to raising a herd of heifers. Review some more!

16. I don’t think that’s quite right. Referring a motion to a committee sends a pending motion to a group of people to be researched further. That way questions can be answered like costs, dates, and who can work on what. Review some more!

17. Main Motion A main motion introduces an idea or subject to a group of people for discussion and action. Example: I move to have a bonfire on August 10th at the Smith Farm. Amend

18. Amend Amending a motion changes a pending motion by striking and/or adding words. Example: I move to amend the main motion by striking Smith Farm and inserting Hickory Lane. Main Motion Refer to a Committee

19. Refer to a Committee Referring a motion to a committee allows a small group of people to focus on an idea and gather more information that can be presented to the group. Example: I move to refer this motion to a committee of 3 appointed by the chair. Amend Try the Question Again!

20. You’re doing well so far! But now I have another question. What if the chair makes a mistake, and I want to correct them? A. Point of Order B. Division of Assembly C. Extend or Limit Debate

21. Yeah! That’s exactly what I was thinking! Using a point of order is the proper way to correct the chair on a parliamentary procedure mistake. Next Section!

22. I’m not so sure about that one. When a voice vote was not clear on the majority a member can call division. Thus, the chair must retake the vote in a visual manner like raising hands. Review some more!

23. I’m not so sure about that one. I believe that extending or limiting the debate sets limits on the debate like how many people can talk or how long the debate can last. Review some more!

24. Division of Assembly Division of Assembly calls for a simple majority vote to be recast by people raising their hand or standing. Example: Member: “Division” Chair: “A division has been called for, therefore we will revote.” Point of Order

25. Point of Order Rising to a point of order allows a member to correct the chair on a parliamentary procedure mistake. Example: I rise to a point of order. I believe the main motion is debatable. Division of Assembly Extend or Limit Debate

26. Extend or Limit Debate Extending debate extends the amount of time the debate can last. Limiting the debate limits how many people can speak for and against the pending motion. Example: I move to extend the debate for 5 minutes. I move to limit the debate for two for and two against. Point of Order Try the Question Again!

27. Officer Positions Main Menu Begin!

28. Officer Positions In a typical organized group of people, there are elected offices in which people preside. These offices are extremely important in the well being of the group; therefore we should know what each office does in an FFA chapter. Continue

29. Officer Positions President Vice President Secretary Treasurer Reporter Sentinel Advisor

30. President The president presides over meetings, appoints committees, and represents the chapter in public relations. Vice President

31. Vice President The vice president assumes all duties of the president if necessary. They also develop the POA for the chapter, coordinate all committee work, and work closely with the president and advisor to assess progress of the chapter. President Secretary

32. Secretary The secretary prepares and posts the agenda for each chapter meeting, prepares the minutes of each meeting, keeps a record of all committee reports and other important files, maintains a member roster, and responsible for chapter correspondence. Treasurer Vice President

33. Treasurer The treasurer receives, records, and deposits FFA funds and receipts, presents monthly reports at chapter meetings, maintains accurate treasury records, and serves as chairperson of the finance committee. Secretary Reporter

34. Reporter The reporter serves as the chair of the POA Public Relations committee, is in charge of news releases and other information, maintaining the chapter scrapbook, and reporting stories to the school, local radio and TV, and New Horizons. Sentinel Treasurer

35. Sentinel The sentinel assists the president in maintaining order, welcoming guests and members, keeping care of the meeting room and paraphernalia, and keeping the room comfortable. Advisor Reporter

36. Advisor The advisor supervises the chapter activities year round, talks to prospective students and parents, instructs students in leadership and personal development, and encourages involvement from all members. Summary Sentinel

37. Each office has so many responsibilities! No wonder the officers are always working on something! Do you know which officer I would talk to if I wanted to discuss the financial side of raising a chicken flock? A. Advisor B. Reporter C. Treasurer

38. Yes! You’re right! I would want to talk to the Treasurer because they are in charge of the chapter’s financials! Next Section!

39. No, I don’t think that’s right. The advisor does give advice to the members, but not about the chapter’s money. Review some more!

40. No, I don’t think that’s right. The reporter deals with news releases and public relations. I would talk to the reporter if I wanted an article to go in the paper about this motion if it passes. Review some more!

41. Treasurer The treasurer receives, records, and deposits FFA funds and receipts, presents monthly reports at chapter meetings, maintains accurate treasury records, and serves as chairperson of the finance committee. Reporter

42. Reporter The reporter serves as the chair of the POA Public Relations committee, is in charge of news releases and other information, maintaining the chapter scrapbook, and reporting stories to the school, local radio and TV, and New Horizons. Advisor Treasurer

43. Advisor The advisor supervises the chapter activities year round, talks to prospective students and parents, instructs students in leadership and personal development, and encourages involvement from all members. Try the question again! Reporter

44. Parliamentary Procedure Main Menu Begin!

45. Parliamentary Procedure Robert’s Rules of Order are the basis for all parliamentary procedure, especially in FFA chapters. Parliamentary procedure is used in meeting settings to maintain order, preserve the rights of individuals, and keep the meeting organized. Review!

46. Quick Review!

47. It’s easy to see why Robert’s Rules of Order is used to maintain order in the meeting room. Do you know what inspired Robert’s Rules of Order? A. American Government B. British Parliament C. FFA Meetings

48. Yes! The book Robert’s Rules of Order was inspired by the British Parliament! Next Section!

49. No, I don’t think that’s right. The American government may use Robert’s Rules of Order, but the American government took the ideas of Parliamentary Procedure from somewhere else. Review some more!

50. No, I don’t think that’s right. We do use Robert’s Rules of order in FFA Meetings, but we are still a very young organization compared to how old Robert’s Rules of Order is. Review some more!