Process of a Standard’s Development

1. Process of a Standard’s Development 2010 Officers’ Conference Welcome!

2. Jessica RosiakJoe ErmigiottiEmilie OlceseStandards EditorsTom O’TooleStaff Manager

3. Objectives • Register a work item review development tools • Write a new or revise an existing standard • Ballot a standard • Review an edited standard • Publish a standard

4. It All Starts With an Idea

5. Register a Work Item

6. New Standard Activity • Determine if new standard is needed • Identify and gather key stakeholders • Identify Subcommittee • Register a Work Item

7. Provides a tracking number, “WK5432” Alerts those on the Standards Tracking Service Can be searched on the ASTM website Initiates the ASTM balloting process Why Register a Work Item?

8. Work Item Registration

9. Work Item Registration

10. Work Item Registration

11. Work Item Registration

12. Work Item Registration

13. Work Item Registration

14. Work Item Registration

15. Revisions Only • Register new work item to generate a request for MS WORD file of the latest version of the standard from ASTM International • E-mail sent to technical contact with a link to the current standard in MS WORD • Complete instructions are provided with the file

16. E-mail Confirmation This is an automated alert from ASTM International.--------------------------------------------------------------------- To the submitter of Work Item WK20670 Confirmation - A New Work Item has been submitted for review. The Work Item information recorded in the database appears below. Please review the information for accuracy. When referring to the Work Item please use the identifier: WK20670 If you need to edit the item, go to: http://myastm.astm.org Subcommittee Chairman: Adelbert Vance - email: dell.vance@chevron.com Technical Contact: Paula Watkins - email: watkinsp@api.org Staff Manager: David Bradley - email: dbradley@astm.org The following information was recorded. ==================================================================== Work Item Type: Revision Revised Standard: D1250-07 - Standard Guide for Use of the Petroleum Measurement Tables Sponsoring Subcommittee: D02.02.0A Target Ballot Date: 7/2008 Target Completion Date: 3 - 6 Months 10/15/2008 to 1/15/2009 Rationale: This revision has been necessitated by the updating of the petroleum measurement tables.

17. Development Tools

18. Standard Development Tools: • Virtual Meetings • Collaboration Area • Writing Tools • Draft Templates • Developmental Editing

19. Virtual Meetings • Online document viewing and editing during the meeting • Arranged through your Staff Manager or through the MyASTM Section of the website • Saves time and expenses on meeting face-to-face • ASTM uses WebEx Meetings, an excellent vehicle for these meetings

20. Collaboration Area

21. Writing Tools

22. Submit your draft in WORD • ASTM requests WORD for balloting purposes because it is the most common word processing program. • TCO takes your WORD file and converts it to PDF for the ASTM website online balloting area. • Developmental editor works directly with you in WORD to develop your draft. • Committee editor converts the WORD file into SGML (Standard Generalized Markup Language) for composition and electronic publishing purposes.

23. Form and Style for ASTM Standards

24. Form and Style Manual • On www.astm.org under: • Technical Committees • Key Documents and Forms • Form and Style for ASTM Standards “Blue Book” • Gives guidance and answers to most questions you may have while writing your standard • Your editor is available to answer questions you may have about the manual

25. Form and Style • Parts A-C describe and define the five types of ASTM standards • Test Method, Specification, Guide/Practice, Classification and Terminology • Each section provides information on: • Mandatory and suggested sections for each type of standard • Annexes (Mandatory Information) Appendixes (Nonmandatory information) • Footnotes, References, and Summary of Changes

26. Form and Style • Part D describes the use of the Modified Numbering Decimal System or the “Point” system • Information is provided for: • Numbering sections and subsections (including Annexes and Appendixes) • Numbering of Tables and Figures • Numbering of Equations, Notes and Supplementary Requirements

27. Form and Style • Part E describes the use of Terminology in ASTM standards • Included is information on: • What terms should be defined • Use of Symbols, Acronyms and Abbreviations as Terminology • Form of a Terminology Standard • Each committee should have a main terminology standard

28. Form and Style • Part F covers caveats, legal aspects, and special instructions • Included is information on: • Caveats: • Safety, fire, working document, and professional judgment • Patents • Source of supply and corresponding footnotes • Trademarks • Reagents and Materials

29. Form and Style • Part G is the Standards Style Manual • Included in this section is: • Abbreviations and unit symbols • Creating and submitting figures for ballot • Table style • Spelling of words commonly found in ASTM standards • List of Generic vs. trademarked terms • References • Book, magazines, journals, bulletins, symposium, etc.

30. Form and Style • Part H covers the use of SI units in ASTM standards • Included in this section is: • Format requirements for standards in SI units • Format requirements for standards in Inch-Pound units • Units statements for all types of standards • SI Only • Inch-Pound • Combined or dual standard • SI units must be included in all standards

31. ASTM Templates

32. About ASTM Templates • Available at www.astm.org on Technical Committees page under the link “Key Documents and Forms” • Templates for: Test Method, Specification, Guide/Practice, Classification, and Terminology • Detailed instructions are provided with the template

33. ASTM Templates Features • Suggested and mandatory headings are provided; mandatory headings are in RED • Dialog box prompts to insert Title and Footnote 1 • Ability to insert tables, figures and equations • Auto Numbering (this is a limited but helpful feature) • Layout in one column format for ballot/editing purposes

34. Template Demonstration

35. Download Template

36. Download Template

37. Select Template

38. Select Template

39. Screen Snap of Template

40. Screen Snap of Template

41. Screen Snap of Template

42. ASTM Template Toolbar

43. ASTM Template Toolbar

44. ASTM Template Toolbar

45. ASTM Template Toolbar

46. Developmental Editor

47. Developmental Editor • If you have questions while writing a draft standard or using the template, contact the developmental editor. • Developmental editor can be reached by phone or e-mail. • kpeters@astm.org (Kathy Peters) 610-832-9650

48. Developmental Editing • Developmental editor can help you with: • Answering questions about the Form and Stylefor ASTM Standards and how to apply our style to standards • Upfront editing of: • new • revised • reinstated standards • Assisting with artwork issues

49. Figures and Artwork • Submit clean, readable figures • If revising an existing figure for ballot, submit changes to our Developmental Editor • TIF, JPG and AUTOCAD formats are acceptable • Graphics department will work with what you have Good Quality Figure

50. Only available: PDF Downloads CD version of the Annual Book of Standards Virtual Volumes Color Figures